Trailer Inspection Form – Fill Out and Use This PDF

Updated: Nov 9, 2026

The Trailer Inspection Form is a crucial tool used to assess the condition of trailers before and after use. It facilitates a systematic examination of various trailer components, from tires to lighting, ensuring safety and compliance during transportation. To ensure your trailer is ready for the road, be sure to fill out the form by clicking the button below.

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Trailer Inspection Form PDF Details

Ensuring the safety and readiness of a trailer for the road involves a thorough inspection process, which is captured in a Trailer Inspection form. This detailed document is used at both the point of drop and pickup, detailing specifics about the trailer including, but not limited to, the company information, the trailer and truck number, type of trailer, and equipment involved. The form not only records basic identification data like addresses, contact numbers, and dates but also dives deeper into inspecting the physical condition of the trailer through a unique coding system that categorizes different types of damage such as patches, bends, cuts, and holes. Additionally, the form takes note of the security of the load, the condition of tires, and even specific equipment like chains, binders, straps, tarps, racks, lighting, and miscellaneous items that contribute to the safe transport of goods. This comprehensive approach to inspection is crucial in identifying potential issues that could compromise safety or result in costly delays, making the Trailer Inspection form an indispensable tool in the transportation industry.

Question	Answer
Form Name	Trailer Inspection Form
Form Length	1 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	15 sec
Other names	trailer inspection form pdf, printable trailer inspection template, trailer inspection report, trailer inspection forms pdf

How to Fill Out Trailer Inspection

Trailer Inspection at a glance

What it is: Trailer Inspection lists Equipment under Chains & Binders, Straps, Tarps, Racks, Lighting and Miscellaneous.

Who signs: Enter the Date In/Out, the Time and the Driver Name, then sign at Signature.

A filled-in Trailer Inspection example: a driver picks up a flat trailer

Trailer Inspection example filled out, example: a driver picks up a flat trailer — Sam Sample, a driver, fills in the Trailer Inspection form. He picks up a flat trailer, counts 4 of Chain 5/16" 20' and marks Secured Yes. The picture shows the filled form, and none of its entries is real. Drop Pickup: Drop is left blank because he picks the trailer up, and Step, Van and Double Drop are left blank because the trailer is flat. Secured: No is left blank because he marks Secured Yes. The fillable form has no field for Signature, so he signs by hand after printing the form. Straps, Tarps, Racks, Lighting and Miscellaneous are left blank because he checks only the chains, and nothing goes in Tires: and Comments: because he reports no damage.

How to fill out Trailer Inspection, box by box

Drop Pickup and Trailer Type

Mark Drop or Pickup.

Under Trailer Type, mark Flat, Step, Van or Double Drop.

Location, Truck No and Trailer No

Under Location, enter the Company, Address, City/St/Zip, Date, Contact and Phone.

Enter the Truck No and the Trailer No.

Chains & Binders and Secured

Under Equipment, enter the Count for Chain 5/16" 20', Binder, Ratchet 5/16" and Binder, Breakover (Snap) 5/16".

Mark Secured: Yes or No.

Straps

Under Straps, enter the Count for Strap, Ratchet - Logistic 2", Strap, Ratchet 2" 30', Strap, Ratchet 4" 30' and Strap, Tarp (Bungee).

Tarps

Under Tarps, enter the Count for Tarp 16' x 24' Steel and Tarp 24' x 27' Lumber.

Racks

Under Racks, enter the Count for Rack, Plain Headache, Rack, 3 Door Headache, Rack, Mount and Rack, Coil.

Lighting

Under Lighting, enter the Count for Light, Bar, Light, Beacon, Light, Load and Light, Bracket.

Miscellaneous

Under Miscellaneous, enter the Count for Pad, Mat, Bar, Cheater, Flag, Red, Sign, Oversize Load, Vise Grip, Light Bar and Protector, Edge.

Tires: and Comments:

Enter the Tires and the Comments.

Use these symbols for damage identification on the Top, Bottom, Right Side, Left Side, Front, Rear and Door Open: P=Patch B=Bent C=Cut M=Missing BR=Broken H=Hole S=Scrape.

Date In/Out, Time, Driver Name and Signature

Enter the Date In/Out, the Time and the Driver Name, then sign at Signature.

Sources

[1] Trailer Inspection (served file; no issuer file found) (the Official source link on this page).