Vehicle Condition Report Form PDF Details

At the heart of every vehicle recovery operation lies the crucial task of documenting the condition of the vehicle in question, and this task is meticulously accomplished through the "Vehicle Condition Report." This comprehensive form, often associated with companies like Action Auto Recovery, details every aspect of the vehicle's state, from the exterior paintwork to the condition of the interior upholstery, right down to the mechanical integrity of the vehicle. It records specific information including, but not limited to, the vehicle’s make, model, year, color, VIN (Vehicle Identification Number), and mileage at the time of recovery. In addition to noting the basic details, the form categorizes the vehicle’s features and conditions using codes such as F (Fade), P (Poor), C (Chip), S (Scratch), among others, to denote the various states of wear and tear or damage that the vehicle might have incurred. The equipment section covers everything from automatic transmission and air conditioning to more specific features like navigation systems or aftermarket sound systems, ensuring a detailed account of what was present and functioning at the time of recovery. Notably, the form not only serves as a record for the recovery agency and the client but also acts as a safeguard, clarifying that normal wear and tear plus mechanical failures while the vehicle is in the agency's custody are not the agency’s responsibility. This thorough documentation is critical for legal purposes, insurance claims, and customer satisfaction, preserving transparency and trust between all parties involved.

QuestionAnswer
Form NameVehicle Condition Report Form
Form Length1 pages
Fillable?No
Fillable fields0
Avg. time to fill out15 sec
Other namesvehicle condition report form template, vehicle condition report form blank, commercial vehicle condition report form template, recovery vehicle condition report

Form Preview Example

Action Auto Recovery - RA-641 "Vehicle Condition Report" (800) 421-5528

Client:

 

 

Case ID Number:

 

 

 

 

 

Recovery Date & Time:

 

 

 

 

Customer:

 

 

 

 

 

 

 

 

 

 

 

Legal Owner:

 

 

 

 

 

 

 

 

 

Police Dept:

 

 

 

Year:

Color:

 

Account #:

 

 

 

 

 

 

 

 

 

 

 

Make:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Model:

 

 

Recovered From:

 

 

 

 

 

DR# / Officer Name:

VIN:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Plate:

EX:

 

 

 

 

 

 

 

 

Mileage:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

F= Fade / P= Poor / C= Chip / S= Scratch

W= Worn / T= Torn / D= Dirty / BR= Burn

 

 

 

 

 

 

R= Rust / D= Ding / B= Broken / DD= Dent

B= Broken / S= Stained / C= Cracked

 

 

 

 

 

 

EXTERIOR

OK

OTHER

NONE

INTERIOR

 

OK

 

OTHER

NONE

EQUIPMENT

Top

 

 

 

Head Liner

 

 

 

 

 

 

Automatic Trans

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Windshield

 

 

 

Inst Panel

 

 

 

 

 

 

Standard Trans

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hood

 

 

 

Dash Board

 

 

 

 

 

 

Air Conditioning

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grill

 

 

 

Center Mirror

 

 

 

 

 

 

Power Steering

 

 

 

Lights

 

 

 

Front Carpet

 

 

 

 

 

 

Power Windows

 

Front Bumper

 

 

 

Front Mats

 

 

 

 

 

 

Power Locks

 

 

 

Splash Pan

 

 

 

L.F. Seat

 

 

 

 

 

 

Power Seats

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

R.F. Fender

 

 

 

L.F. Door Panel

 

 

 

 

 

 

Power Brakes

 

 

 

R.F. Wheel

 

 

 

Center Console

 

 

 

 

 

 

Cruise Control

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

R.F. Tire

 

 

 

R.F. Seat

 

 

 

 

 

 

Tilt Wheel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wheel Cover

 

 

 

R.F. Door Panel

 

 

 

 

 

 

Sun / Moon Roof

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

R.F. Mirror

 

 

 

Rear Seat

 

 

 

 

 

 

Alarm / Security

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

R.F. Door

 

 

 

Rear Panels

 

 

 

 

 

 

AM / FM Radio

 

 

 

R.F. Glass

 

 

 

Rear Carpet

 

 

 

 

 

 

Cassette

 

 

 

R.R. Glass

 

 

 

Rear Mats

 

 

 

 

 

 

1 CD:

 

 

or Changer:

 

R.R. Door

 

 

 

3rd Row Seat

 

 

 

 

 

 

# Of DVD / TV Screens:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

R.R. Fender

 

 

 

 

 

 

 

 

 

 

After Market Sound System

 

R.R. Wheel

 

 

 

MECHANICAL

 

OK

 

OTHER

???

 

After Market Amp

 

R.R. Tire

 

 

 

Engine

 

 

 

 

 

 

After Market Speakers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wheel Cover

 

 

 

Transmission

 

 

 

 

 

 

Navigation System

 

Rear Glass

 

 

 

Clutch

 

 

 

 

 

 

Camper Shell

 

 

 

Trunk Lid

 

 

 

Brakes

 

 

 

 

 

 

Tano Bed Cover

 

Rear Door

 

 

 

Front End

 

 

 

 

 

 

Construction Rack

 

Truck Bed

 

 

 

Rear End

 

 

 

 

 

 

Tool Box

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Bed Liner

 

 

 

Battery

 

 

 

 

 

 

Custom Wheels

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tail Gate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rear Bumper

 

 

 

Vehicle Runs and Drives:

 

 

Keys:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Spare Wheel

 

 

 

Major Collision Damage:

 

 

Personal Effects:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Spare Tire

 

 

 

Additional Comments:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tow Hitch

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tail Lights

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L.R. Fender

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L.R. Wheel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L.R. Tire

 

 

 

Condition Report Completed By:

 

 

 

 

 

 

 

 

Wheel Cover

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L.R. Door

 

 

 

Vehicle Storage

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L.R. Glass

 

 

 

Location:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L.F. Glass

 

 

 

Normal wear and tear and mechanical breakdowns to vehicle while in the possession of

 

 

 

L.F. Door

 

 

 

the repossession agency, is NOT the responsibility of the repossession agency.

 

 

 

L.F. Mirror

 

 

 

VEHICLE ACCEPTED AS DEPICTED ON THIS REPORT BY:

 

 

 

 

Auction:

 

 

 

 

 

 

 

 

 

 

 

 

L.F. Fender

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Customer:

 

 

 

 

 

 

 

 

 

 

 

 

L.F. Wheel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Transporter:

 

 

 

 

 

 

 

 

 

 

 

 

L.F. Tire

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wheel Cover

 

 

 

Print Name:

 

 

 

 

 

 

 

Date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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