Individual Vehicle Distance Fuel Report Form – Fill Out and Use This PDF

Are you looking for an effective way to monitor fuel used across your fleet vehicles? The Individual Vehicle Distance Fuel Report Form is the solution you need. This comprehensive form tracks fuel mileage per vehicle to help ensure efficiency, document compliance and even save cost. Quickly identify an individual or multiple vehicles that are using more fuel than necessary so you can take action to manage fuel costs. Our reliable form measures total distance travelled from the beginning to end of the monitored cycle. Access timely insights and updates in a professional format that outlines a broad swath of other useful measurements. Go beyond conventional tracking of total vehicle mileage and fuel used with this state of the art Individual Vehicle Distance Fuel Report Form!

Individual Vehicle Distance Fuel Report Form PDF Details

Are you a fleet manager looking for an efficient and effective way to track fuel usage? Do you need accurate, detailed information on vehicle mileage throughout the year? If so, then you need to look into implementing an individual vehicle distance fuel report form. This form provides managers with important data related to their vehicles' performance including miles per gallon (MPG), fuel costs associated with operating each vehicle, and other important figures that can help improve overall efficiency. With these metrics readily available in one easy-to-access location, managers can make better informed decisions about how they use their fleets moving forward.

Question	Answer
Form Name	Individual Vehicle Distance Fuel Report Form
Form Length	3 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	45 sec
Other names	michigan individual vehicle, individual vehicle distance, mi fuel report, distance fuel report

Form Preview Example

Individual Vehicle Distance and Fuel Record (IVDR)

Use this form to record distance and fuel used for a trip or day of activity for a single vehicle. These records should be kept for five (5) years. See page 2 for instructions to complete the form.

Carrier Name

Carrier and Vehicle Information

Carrier Address	City	State	Zip Code

Vehicle Unit Number

Vehicle Driver Name

Fuel Type

Trip Origin – State/Jurisdiction Lines –

Towns – Trip Destination

Odometer

Distance by State/Jurisdiction

and from Point to Point

Highway or

Route Traveled

Date Starting

and Ending

Name and Address of Fuel, Load/Delivery,

or Destination Stop

Gallons

Purchased

Ending Odometer

Beginning Odometer

Total Trip Distance

Total Distance Per State/Jurisdiction

Total Fuel Purchased

Total Trip Distance

Instructions for Completing the Individual Vehicle Distance and Fuel Record

Please print all information entered on the IVDR. In case of an audit, it is very important for the information on this form to be legible.

1.Enter the Carrier’s name.

2.Enter the Carrier’s street address, city, state, and zip code.

Note: If you are leased on with a carrier based in Canada, enter the province name in the state field and the carrier’s postal code in the zip code field.

3.Enter the vehicle unit number also referred to as the truck number. This is not the same as a Vehicle Identification Number (VIN).

4.Enter the driver’s name who is completing the trip recorded on this form.

5.Enter the fuel type used in the vehicle, i.e., diesel, propane, gas, etc.

6.In the Trip Origin – State/Jurisdiction Lines – Towns – Trip Destination column, enter the following:

a.Trip Origin – the city and state/jurisdiction where the trip begins

b.State/Jurisdiction Lines – each state or jurisdiction line crossed

c.Towns where you load or unload

d.Trip Destination – the city and state/jurisdiction where the trip ends

7.In the Odometer column, enter the odometer reading which corresponds to each of the locations entered in #6 above.

8.In the Distance by State/Jurisdiction and from Point to Point column, enter the mileage between each of the locations entered in #6 above.

9.In the Highway or Route Traveled column, enter the road, highway or interstate traveled between each of the locations entered in #6 above.

10.In the Date Starting and Ending column, enter the date the trip began, the date you were in each location between the origin and destination locations, and the date the trip ended.

11.In the Name and Address of Fuel/Load and Delivery, or Destination column, enter the street address, city, state/jurisdiction, and zip or postal code for each location entered in #6 above.

12.In the Gallons Purchased column, enter the total number of gallons of fuel purchased at each fuel stop.

13.In the bottom section of the form, enter the Ending Odometer reading and the Beginning Odometer reading. The Total Trip Distance is the difference between these two readings.

14.The second field named Total Trip Distance is the total of all miles entered in the Odometer column. The number in this field should equal the total trip distance determined in #13 above.

15.In the Total Distance by State/Jurisdiction section, add the miles listed for each state or jurisdiction in #8 above and enter the total for each state.

16.In the Total Fuel Purchased field, enter the total number of gallons purchased during the trip. This is determined by adding the number of gallons purchased at each stop and listed in #12 above.

17.In the last Total Trip Distance field, add all miles for each state/jurisdiction (listed in #15) and enter the total. This total should match #13 and #14 above.

USE THIS FILLED OUT FORM AS A GUIDE - RESPONSES WILL VARY

Carrier and Vehicle Information

Carrier Name

Carrier Address

City

State

Zip Code

IRP Trucking Co.

7064 Crowner Dr

Dimondale

48821

Vehicle Unit Number

Vehicle Driver Name

Fuel Type

101

John Smith

Diesel

Trip Origin – State/Jurisdiction Lines –

Odometer

Distance by State/Jurisdiction

Highway or

Date Starting

Name and Address of Fuel, Load/Delivery,

Gallons

Towns – Trip Destination

and from Point to Point

Route Traveled

and Ending

or Destination Stop

Purchased

Start – Dimondale, MI

45,678

7/1/20

7064 Crowner Dr., Dimondale, MI -

Home

Ohio State Line

45798

120 MI

96, 23

Toledo, OH

45810

12 OH

Fuel - Speedway, Toledo, OH

100

Canton, OH

45969

159 OH

80/90, 77

Rest Stop

Kentucky State Line

46314

345 OH

Louisville, KY

46334

20 KY

70, 71

Delivery - 1234 Louie Road,

Louisville, KY

Ohio State Line

46354

20 KY

Cincinnati, OH

46454

100 OH

Delivery – 345 Blue Rd., Canton,

Michigan State Line

46654

200 OH

End - Dimondale, MI

46776

122 MI

75, 96

7/2/20

7064 Crowner Dr.,

Dimondale, MI - Home

Ending Odometer

Total Distance Per State/Jurisdiction

Total Fuel Purchased

46776

242

100 Gal

816

Beginning Odometer

45,678

Total Trip Distance

1098

Total Trip Distance

1098

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Completing section 1 in individual vehicle distance

2. Once your current task is complete, take the next step – fill out all of these fields - Route Traveled, Total Distance Per, Total Fuel Purchased, Total Trip Distance, Ending Odometer, Beginning Odometer, Total Trip Distance, and Total Trip Distance with their corresponding information. Make sure to double check that everything has been entered correctly before continuing!

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Individual Vehicle Distance Fuel Report Form – Fill Out and Use This PDF

Individual Vehicle Distance Fuel Report Form PDF Details

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