A clothing donation receipt is a short form that lists the clothes you gave to a charity, the date and the value. Fill out our free clothing donation receipt template online, then print it or save it as a PDF to keep with your tax papers.
Last Updated: October 2026. This guide is reviewed and updated regularly to reflect current law. If you notice an error or outdated information, please contact us.
A clothing donation receipt is an official document a charitable organization provides to a donor who has donated clothing items. This receipt is proof that the donor has made a contribution of clothing to the organization. It’s crucial for both the donor and the charity for record-keeping purposes.
The United States Internal Revenue Service (IRS) allows individuals to claim charitable donations, including clothes, as tax deductions. For the donor, a clothing donation receipt is crucial for tax purposes. In the United States, donations to qualified charitable organizations can be deducted from your taxable income, potentially lowering your tax bill.
The receipt must include specific information to be valid for tax deduction purposes, such as the date of the donation, the name and address of the charitable organization, and a detailed list of the items donated. The Internal Revenue Service requires donors to have a written acknowledgment from the charity for any contribution worth $250 or more. However, securing a receipt for donations of any value is wise, as this proves your charitable contributions.
The receipt usually lists the items donated and sometimes their condition and fair market value. Although it is the donor’s responsibility to estimate the value of the donated items accurately, some organizations provide guidelines or assist in determining this value. A clothing donation tax receipt also contains the charity’s details, confirming that the donation was made to a legitimate, tax-exempt organization recognized by the IRS.
A completed clothing donation receipt usually shows these details:
Follow these five steps to fill out the clothing donation receipt template from top to bottom. Type your answers into the fields on screen, or print the blank form and write each answer by hand. Either way, you end up with a clear receipt that is ready to sign, and the whole job takes only a few minutes.
If you need to change a saved file later, you can edit the PDF online with our PDF editor.
Start at the top of the template, where the charity’s details go. Fill in:
Check the spelling of the name, since this part tells everyone who received the clothing.
Next, focus on the donation details section. Enter the date of the donation, then add your name and address. This creates a record of when the donation was made and who made it.
List each piece of clothing you donate in the area marked for clothing. For every item or group of items, include:
Estimate each value as fairly as you can. The total in the next step comes from these numbers.
After itemizing the donated clothing, add up the value of all the items. Enter the total in the template and write it clearly in numbers. Check it against your item list before you move on.
The bottom section of the template is reserved for the charity’s authorized signature and the printed name of the individual representing the charity. This part validates the receipt, confirming the charity’s donation acknowledgment.
If you’re preparing the document for a physical signature, leave this area blank until it can be signed in person. Then keep a copy of the finished receipt for your own records.
A little organization makes it easy to find a clothing donation receipt months later, for example when you sort your papers for a tax deduction. These habits take only a few minutes and work for any charity you give to, whether you drop clothes at a store or at a donation center.
A tidy folder of receipts saves time when you sit down at the end of the year to gather everything for your tax deduction.
Most problems with a donation receipt come from small gaps that are easy to fix while you still have the clothes in front of you. Read through this list before you print or save your receipt, and fix anything that looks unclear.
Itemize every bag you hand over, and jot down the original purchase price if you still know it. That gives you a solid starting point for each estimate and makes the paperwork easier when you do your taxes.
Filling out a clothing donation receipt raises a few small questions, such as what to write for each item and who signs at the bottom. These quick answers help you finish the template in a few minutes and keep your donation records in order.
A clothing donation receipt is a written record of the clothes you gave to a charity. It lists the date, the charity, the items and their estimated value, and a charity representative signs it.
Yes. Open the template, type your answers into the fields, then print the receipt or save it as a PDF. You can also print a blank copy and fill it in by hand.
Keep it short and clear. Name the type of clothing and add a detail or two. Group matching items on one line and give the quantity. Good examples look like this:
Each line then gets its own estimated value.
Think about what a similar used item would sell for in a thrift store, and keep your numbers fair. Some charities offer a price guide, so ask when you drop off your clothes.
A representative of the charity signs in the bottom section of the template and prints their name next to it. If you fill out the receipt ahead of time, leave that area blank until the charity can sign.
Keep the paper copy or a PDF copy in one folder with your other donation records. A phone photo or scan makes a handy backup.
Yes. The template is free to fill out, print and download, and you can use it as many times as you like.
Yes. Use one receipt for everything you drop off at the same time, and give each type of clothing its own line. Start a new receipt the next time you donate.
Keep both. Staple the charity’s receipt to your filled-out template or save them together in one folder, so each donation has a complete record in one place.
The easiest fix is to correct the field on screen and print a clean copy. If you already have a signed copy, ask the charity to cross out the error and sign next to it.
General information, not legal or tax advice.
