Kansas Vehicle Bill of Sale Form

Whether you’re selling or purchasing a motor vehicle, the state of Kansas requires that you fill out a Kansas vehicle bill of sale form (TR-312). This is a legal document that provides proof of legal sale and purchase. To be recognized in the state of Kansas as a legal document, the bill of sale template must include basic information and signatures from both the buyer and seller along with the vehicle’s purchase price and details.

After the document is filled out, previous owners must complete the sale by handing over the motor vehicle title, signed on the back. Both previous and new owners will need to print their names on the back of the title, making sure that purchase price and vehicle identification number (VIN) are included. New owners will then have 60 days to register their vehicle with the County Treasurer’s Office.

Kansas bill of sale forms – click to get more Kansas-related bill of sale forms that you might require.

Registering a Vehicle in Kansas

All motor vehicles must be registered no more than 60 days after the date of sale to avoid penalties. To complete vehicle registration, the new owner must have a completed bill of sale form, including the date of the sale, purchase price, VIN number, signatures, and basic details of both buyer and seller. Kansas also requires odometer reading at the time of purchase to finalize registration.

In the case that the title is incomplete or missing necessary details and previous owners cannot be reached, new owners can seek the help of an attorney to obtain a court order granting permission to the Department of Revenue to title the motor vehicle by processing a ‘quiet title action.’ In the case that the bill of sale is out of state, vehicles must undergo inspection via Kansas motor vehicle inspection station, complete with a motor vehicle examination (MVE-1) before registration. This also stands for antique vehicles from 1950 and forward.

When registering motor vehicles, new owners must visit the County Treasurer’s Office, presenting the title and proof of insurance. Vehicles that are 35 years or older require only a bill of sale and will not need a title to complete a legal sale. A $10 application fee and $3 processing fee is included along with any sales or property taxes that were left unpaid at the time of purchase. Title fees are $8.00, and tag fees vary by the make and model of a motor vehicle. Other variations in price take the weight of a vehicle into account, where anything over 16,000 pounds requires a call to the Kansas County Treasurer’s Office.

  • A complete bill of sale form with buyer and seller details, motor vehicle details (VIN, odometer, year) and purchase price
  • The buyer’s valid driver license
  • Proof of the insurance
  • Title (exempt on vehicles 35 years and older)
  • The results of VIN inspection – If necessary
  • An Odometer Disclosure Statement (according to Kansas Department of Revenue’s Administrative Code, Chapter 36-Sec. 1 on odometer disclosure).

Regarding taxes, the state of Kansas requires proof of payment. In the case of the transfer between two parties, if sales tax was not included at the time of purchase, new owners must pay sales tax ranging from 7.3% to 8.775% depending on the type and age of vehicles, plus a 1% local tax in some counties.

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Download your fillable Bill of Sale template in PDF, .doc, or .odt formats

How to write Kansas Vehicle Bill of Sale

The filling guide is intended for the bill of sale form created by our company. We highly recommend using the local official version whenever possible.

Step 1: Specify when the document is created and filled out.

Step 2: Provide the particulars of both parties (purchaser and seller):

  • Name
  • Address: Street, City of residence, State of residence, Area code
  • Contact details: Phone number, Email

Step 3: Define the motor vehicle being sold:

  • Make
  • Car’s model
  • Vehicle’s body type
  • Year of manufacture
  • Distance (odometer reading)
  • Color
  • Identification Number (VIN)

Step 4: Choose the way the buyer will pay for the motor vehicle and for how much.

This stage also requires providing the date of the purchase and the entire sum decided upon by both sides of the deal. You have to also mark the sale method the buyer will go for:

  1. The entire sum straight away. This one is very easy: the person pays the full price in a single payment and gets the vehicle delivered to them within the same day.
  2. Trade-in. This option allows the buyer to trade their car (usually with a supplement) for the seller’s vehicle. In this case, the document also have to incorporate the buyer’s motor vehicle particulars.
  3. A number of payments. With this method, you must enter the dates when the purchaser must deliver the first and the final payments, as well as their amounts.

Then, specify the way the buyer will pay:

  • Cash
  • Check
  • Cashier’s check
  • Money order

Finally, check if the purchase amount contains all applicable taxes.

Step 5: Read through the miscellaneous terms.

These typically say that the buyer acquires the property in “as-is” condition and is liable for it after the purchase is completed.

Step 6: Now, the document has to be signed.

The buyer’s signature is usually not needed. Nevertheless, you are more protected from legal complications if both sides sign the bill of sale form. You can also have one or a few witnesses verify the transaction.

Step 7: Use the services of a notary public

Even though notarization is seldom required, it functions as one more way to guard against legal difficulties.

The buyer needs to have the original document because it’s frequently required for the title transfer. As a seller, you can either get a copy and keep it or have a pair of identical documents signed and filled out by all parties.

Published: Sep 17, 2020