Ohio Vehicle Bill of Sale Form

An Ohio vehicle bill of sale is used by residents of Ohio to document a private sale of a motor vehicle. It is not a mandatory document for the registration of sale in all cases and is only applicable in some instances discussed below. The bill of sale should include the seller’s and buyer’s personal data as well as the information about the vehicle (including make, model, year of manufacturing, VIN#, etc.). The document ends with both parties’ signatures, an indication of the sale price, and the sale date. For cases in which the bill of sale form is required for vehicle’s registration, it should be notarized.

Ohio bill of sale templates – click to get more Ohio-related bill of sale templates that you may need.

Registering a Vehicle in Ohio

When a vehicle is transferred from one person to another one in Ohio, the new owner will need to provide Odometer Disclosure data (form BMV-3724) for the vehicle’s official registration. The registration procedure may be completed in any local BMV Office in Ohio where the owner should appear in person to provide the following documents:

  • A notarized sample bill of sale and certificate of title
  • A driver’s license or SSC of an Ohio resident
  • A VIN inspection statement (for new Ohio residents coming to the state with their vehicles registered in another state)
  • Valid auto insurance
  • Emissions and safety inspection statements (county-specific)
  • Registration Information and Authorization to Register for those who acquire leased vehicles

The bill of sale is not mandatory in Ohio, but it is recommended to complete this document for the sake of the seller’s and buyer’s security as this notarized document contains all of the critical transaction-related information. Besides that, the seller should fill in the “assignment of ownership” section of the title form to include the purchase price, date of transfer of ownership, the current mileage of the vehicle, and personal data of the buyer.

The vehicle’s buyer should pay all taxes for the vehicle’s purchase and registration fees within 30 days after the private transaction. Owners may opt for receiving 45-day temporary tags, which can be issued only before the change of the title. Once the Ohio title is given to the new owner by the BMV Office, only permanent Ohio plates can be obtained for the vehicle.

The sales tax is imposed on vehicle transactions both with private sellers and with official dealers. The amount of sales tax to be paid is determined depending on the declared value of the vehicle (that indicated in the bill of sale).

Registration is undertaken in the local deputy registrar license agency personally and cannot be completed by mail.

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Download your fillable Bill of Sale template in PDF, .doc, or .odt formats

How to write Ohio Vehicle Bill of Sale

Down below, you’ll find the guidelines developed by drawing upon the template developed by our team. Nonetheless, it is advisable to consider the standard form when it’s available from your local authorities.

Step 1: Specify when the document is created.

Step 2: Type in the information of both sides (purchaser and seller):

  • Name
  • Address: Street, City of residence, State of residence, Postal code
  • Contact information: Phone number, Valid email address

Step 3: Enter the detailed information about the vehicle that you are trying to sell:

  • Make (manufacturer)
  • Vehicle’s model
  • Vehicle’s body style
  • Year
  • Miles (odometer reading)
  • Automobile’s color
  • Identification Number

Step 4: At this point, you will need to indicate how you’ll get money for the deal.

This step also requires providing the date of the purchase and the full sum decided upon by all parties of the deal. You will have to furthermore indicate the selling method the buyer will use:

  1. One-time payment. Definitely nothing hard here: the individual pays the entire amount in a single payment and gets the car transported to them on the same day.
  2. Trade-in. This option allows the buyer to trade their car (usually with a supplement) for the seller’s vehicle. In this case, the bill of sale must also have the purchaser’s vehicle specifics.
  3. In installments. Using this method, you need to indicate the dates when the purchaser has to deliver the first and the final payments, along with their amounts.

Then, indicate how the purchaser is going to pay:

  • Cash
  • Check
  • Cashier’s cheque
  • Money order

The final thing to complete in this particular part is to choose whether all applicable taxes are included in the purchase price.

Step 5: Go through standard provisions and ensure both sides have an understanding of them.

The “as-is” part indicates that the vehicle owner provides no warranty and is not liable for repairs after the transfer.

Step 6: Sign the document.

The buyer’s signature is usually not necessary. Nonetheless, it’s recommended to get the bill of sale signed by all sides. As an additional precaution, you may have one or two people witness the process and sign the bill of sale.

Step 7: Notarize the form

Notarization is usually not necessary, but it is a decent approach to create one more layer of legal safety to your agreement.

The original document copy should be given to the buyer since they’ll require it to get a title to their newly bought motor vehicle. As a seller, you could either get a copy and keep it or have a pair of identical forms signed and filled out by both sides.

Published: Sep 17, 2020