Horse Bill of Sale Form

A horse bill of sale, also referred to as an equine bill of sale, is a legally binding document that facilitates the buying or selling of horses, ensuring the rights and responsibilities of the parties involved in the transaction.

This document outlines the specifics of the agreement between two individuals or entities, detailing the terms and conditions of the horse’s transfer of ownership. If a medical examination of the animal is necessary before the purchase, the seller might require a security deposit. And after the sale, the security deposit will be deducted from the agreed-upon purchase price.


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Why Use a Horse Bill of Sale?

A horse bill of sale is essential for buyers and sellers during horse sales. This legal document serves as proof of the transfer of ownership and adheres to the law on the sale of goods and general contract law.

Both parties benefit from a horse bill of sale, as it establishes a legally-binding agreement with clear terms and conditions. For the buyer, it guarantees they receive a horse in good health and provides a return period if the animal doesn’t meet the specified conditions. For the seller, it transfers full liability to the buyer and ensures the return of the horse if payment is not received in a timely manner.

Form Details

Document Name  Horse Bill of Sale
Other Name  Equine Sales Contract
Avg. Time to Fill Out  12 minutes
# of Fillable Fields  63
Available Formats  Adobe PDF; Microsoft Word

Can I Create a Horse Bill of Sale Online?

Creating a horse bill of sale may seem daunting due to its legal nature. However, you can easily access a free, printable horse bill of sale template on our platform, available in popular formats like .pdf and .doc (.docx). This allows you to customize the document to suit your specific needs without getting lost in complex legal jargon.

Alternatively, you can use our step-by-step builder to create a highly customized horse bill of sale. Also, if you prefer professional assistance, consider hiring a lawyer with experience in drafting horse sale forms. While this option may require a bigger payment, it ensures the creation of a top-quality sales document. Just remember to prepare essential details, such as the horse’s price and other sale conditions beforehand.

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Other Bill of Sale Forms for Animals

How to Sell a Horse

When you plan to sell or transfer the ownership rights of one or more horses to another individual, a horse bill of sale is essential. This legal document outlines all the details related to the purchase and transfer of the horse(s). If you’re unsure how to begin selling horses, follow these simple step-by-step instructions.

Step 1. Determine the Equine’s Price

Horse Bill of Sale Setting the Price

Set a reasonable price for your horse based on relevant factors such as age, breed, color, size, registration number, and any applicable training. Avoid overpricing, but also ensure you’re not undervaluing your horse. You can compare your horse’s attributes to similar horses in the market to better estimate the value.

Step 2. Take High-Quality Photos

Horse Bill of Sale Taking Photos

A picture speaks volumes. Take clear, high-quality photos of your horse, showcasing its full shape and build. Do not use Photoshop or other image editors to remove brands, markings, or scars and do capture images of your horse in action to demonstrate its health and happiness to potential buyers.

Step 3. Advertise Your Horse for Sale

Horse Bill of Sale Advertising

Use newspapers, magazines, online bulletin boards, and other platforms to advertise your horse. As the owner and seller, be prepared to answer questions from potential buyers.

Here are some of the platforms where you might put your equine for sale:

Step 4. Complete the Horse Bill of Sale Template

Horse Bill of Sale Completing the Document

After finding the ideal buyer and negotiating the purchase price, draft the horse bill of sale as proof of the transaction. The document should include the following details:

  • Full name, mailing address, and phone number of the seller and buyer
  • A thorough horse description (nickname, date of birth, color, gender, breed, registration number, presence of brands or marks, etc.)
  • The negotiated purchase price
  • The agreed-upon deposit (if any)
  • Signatures and printed names of both the seller and the buyer at the end
  • Notary public acknowledgment (if required)

Furthermore, ensure that a witness of the transaction signs the document. Both parties involved must initial any changes made to the horse bill of sale because due diligence in addressing legal matters can prevent potential disputes over horse ownership.

Step 5. Finalize the Sale

Horse Bill of Sale Finalizing the Deal

Once the horse bill of sale is completed and the payment is made, the buyer should contact a public notary to formalize the transaction and safeguard against potential fraud. A state notary can typically be found at your local or county office. This step further ensures the bill of sale proves the transaction and gives more legal power to the document.

How to Complete a Horse Bill of Sale?

Below are step-by-step instructions based on a horse bill of sale template created by our experts.

Step 1: Record the Bill of Sale Creation Date.
Step 1 to filling out a horse bill of sale name

Step 2: Provide Details for Both Seller and Buyer.

Include the following information for both parties:

  • Full name
  • Street address
  • City of residence
  • State of residence
  • Area code (ZIP)
  • Telephone number
  • Valid email address
    Step 2 to filling out a horse bill of sale sample particulars

Step 3: Identify the Horse Being Sold.

Include the following horse information:

  • Breed
  • Name
  • Gender
  • Date of birth
  • Registration Number
  • Color
  • General health condition

Attach a copy of the horse’s registration papers to the bill of sale, if available.
Step 3 to filling out a horse bill of sale form description

Step 4: Specify Payment Method and Terms.

Indicate the purchase date, the total amount due for the horse, and the chosen payment method:

  • One-time payment: The buyer pays the full amount in a single transaction and receives the horse the same day.
  • Installment payments: Specify the initial and final payment dates and their amounts.

Choose the form of payment:

  • Cash
  • Cheque
  • Cashier’s check
  • Money order
    Step 4 to filling out a horse bill of sale template way of payment

Step 5: Address General Health Representations.

Select the applicable options:

  • The horse is purchased “as is” without a health check or required health records.
  • The seller has provided veterinary records to the buyer for inspection.
  • The buyer has the right to a veterinary exam within a specified number of days and can reject the sale and demand a full refund if the health check is negative.

Step 5 to filling out a horse bill of sale sample health representations

Step 6: Review Standard Terms and Ensure Mutual Understanding.

This section typically states that the seller is the legally registered owner with the right to sell the horse, the bill of sale information is accurate to the best of their knowledge, and there are no outstanding debts on the horse.

It also typically states that the buyer agrees to all future responsibility for the horse.
Step 6 to filling out a horse bill of sale form standard terms

Step 7: Obtain Signatures from Relevant Parties.

Although the buyer’s signature is not always required, obtaining signatures from both parties offers greater protection against legal issues. Optionally, a witness can attest to the transaction and sign the document as well.
Step 7 to filling out a horse bill of sale example signature

Step 8: Seek Notary Public Assistance.

Notarization is not typically required but adds an extra layer of legal protection to the transaction.
Step 8 to filling out a horse blank bill of sale notarization

Published: Jul 9, 2022
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.