A Kansas bill of sale is a written record of a private sale between a buyer and a seller. It lists the item, the agreed price, and the date of sale. It gives both sides proof of the transaction if a question comes up later. Kansas sellers and buyers use it most often for motor vehicles, boats, firearms, and other personal property such as furniture or equipment.
Last Updated: September 2026. This guide is reviewed and updated regularly to reflect current Kansas law. If you notice an error or outdated information, please contact us.
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For a motor vehicle, Kansas asks sellers and buyers to use the state’s own Form TR-312. A matching official form from the Kansas Department of Wildlife, Parks and Tourism covers boat sales.
| Document Name | Kansas Vehicle Bill of Sale Form |
| Other Names | Kansas Car Bill of Sale, Kansas Automobile Bill of Sale |
| DMV | Kansas Department of Revenue Division of Vehicles |
| Bill of Sale Required? | Yes |
| Avg. Time to Fill Out | 7 minutes |
| # of Fillable Fields | 22 |
Apart from the official forms for motor vehicles and vessels already mentioned, there are bill of sale forms for other types of property. Our attorneys helped prepare these forms, which are valid in Kansas and often provide more room for custom details.
Kansas does not require most vehicle bills of sale to be notarized. Keep a signed copy with your registration paperwork in case the county treasurer’s office asks for it.[2]
Kansas bill of sale for motor vehicles will help you record the characteristics of the car, its condition, purchase price, method of payment, and other essential details of the deal. In Kansas, the sale of a vehicle that has to be registered is void unless the seller assigns the certificate of title to you. In practice, you then take the assigned title to the county treasurer to title and register the vehicle.
| Alternative Name | Car Bill of Sale |
| Seller’s Signature | Required |
| Buyer’s Signature | Required |
| Notarization | Optional |
| Download | PDF Template |
Kansas boat bill of sale acts as vital evidence of a change of ownership and is needed further in the boat registration process. In practice, motorized boats and sailboats are registered and numbered with the state after the sale.
| Alternative Name | Vessel Bill of Sale |
| Seller’s Signature | Required |
| Buyer’s Signature | Required |
| Notarization | Optional |
| Download | PDF Template |
Use a firearm bill of sale for any private transactions that involve selling guns in this state. In practice, both parties keep a copy as their record of the transfer.
| Alternative Name | Gun Bill of Sale |
| Seller’s Signature | Required |
| Buyer’s Signature | Optional |
| Notarization | Optional |
| Download | PDF Template |
Use a general bill of sale form if you want to add legal protection when selling or buying furniture, artwork, equipment, and any other property with a particular value. The document covers the parties’ contact details, the item’s description, and its purchase price.
| Alternative Name | Generic Bill of Sale |
| Seller’s Signature | Required |
| Buyer’s Signature | Optional |
| Notarization | Optional |
| Download | PDF Template |
A motor vehicle bill of sale in Kansas proves the legal transfer of vehicle ownership. You can use it for a purchase or a gift, and you need one to register your motor vehicle.
Kansas also accepts the official TR-312 form. After the sale, the seller signs over the vehicle title on the back. The seller and buyer then print their names and confirm the purchase price and VIN on the title.
Follow these steps to complete the form correctly.
Step 1: Type in the information about the seller in the corresponding boxes:
Step 2: Enter the actual information about the purchaser in the Buyer Information section:
Step 3: Next, enter the details of the motor vehicle being transferred:
Step 4: Type in the sale date and the agreed purchase price. Check the payment method that applies, such as paid in full, trade-in, or deposit. Note the tax election that fits your sale.
Example: Anna Baker sells her car to Ben Carter for $6,500 on March 3. Anna and Ben each write their own name, address, and the sale details in the matching boxes.
Step 5: Both the Seller and the Buyer sign and date the document in the corresponding boxes. This confirms the price is accurate and agreed upon. If a witness is present for the signing, the witness signs and prints their name on the same page.
Step 6: Review the ownership, as-is, and entire-agreement statements printed on the form. These sections do not need any blanks filled in.
Step 7: Kansas does not require most bills of sale to be notarized. The Division of Vehicles can ask for notarized paperwork in unusual cases.[2] If you choose to notarize the document, sign it again in front of a notary in the acknowledgment section.
Kansas law treats a vehicle sale without an assigned certificate of title as void. The only exception is when the buyer and seller agree in writing that the title will transfer within 60 days of delivery.[1] To register the vehicle, the new owner needs a completed bill of sale. It must show the sale date, purchase price, VIN, both parties’ signatures, and an odometer reading taken at the time of purchase.
“The sale of a vehicle required to be registered under the laws of this state, without assignment of the certificate of title, is fraudulent and void, unless the parties shall agree that the certificate of title with assignment thereof shall pass between them at a time other than the time of delivery, but within 60 days thereof.”
Sometimes the title is incomplete or missing information, and the previous owner cannot be reached. In that case, the new owner can ask an attorney to seek a court order allowing the Department of Revenue to title the vehicle. This process is called a quiet title action.
New owners typically complete registration at the County Treasurer’s Office by bringing the title and proof of insurance. Registration costs include a state application fee and a title fee. Add any sales tax that was not collected at the time of purchase. Heavier vehicles may have different costs, so check with the county treasurer’s office for current amounts.
Kansas may ask for proof that any sales tax due on the vehicle was paid at the time of transfer. Contact the county treasurer’s office for the current rate, since it can vary by county and vehicle type.
To sell a car privately in Kansas, complete a bill of sale that every named party signs.[4] Add an odometer disclosure statement unless the vehicle is exempt from federal certification rules.[1] After the buyer pays, both parties fill out the state’s electronic sales agreement as part of the transfer.[3] If the title has no room for the purchase price, keep a separate bill of sale on hand. The Division of Vehicles may require one in that case.[2]
Form TR-212a or Title and Registration Application is used to proceed with the vehicle titling or registration process.
Odometer Disclosure Statement (Form TR-59) is usually attached to a bill of sale to confirm the actual mileage.
A vehicle power of attorney will let you title or register your car using the help of an authorized agent.
Official vessel bill of sale provided by the Kansas Department of Wildlife and Parks
Application for Certificate of Number is designed for new owners to register their vessels.
Other Kansas Forms
Kansas requires all persons listed on a motor vehicle bill of sale to sign it before the sale is complete.[4] The document needs a separate odometer disclosure statement unless the vehicle itself is exempt from federal odometer certification rules.[1] Keep the signed bill of sale with your other transfer paperwork when you register the vehicle.
General information, not legal or tax advice.
