Kansas Vehicle Bill of Sale Form

A Kansas vehicle bill of sale form is a legal document that provides proof of legal sale and purchase. The bill of sale document must include basic information and signatures from both the buyer and seller, along with the vehicle’s purchase price and details.

The official TR-312 form can also be prepared if you live in Kansas. After the bill of sale is filled out, previous owners must complete the sale by handing over the motor vehicle title signed on the back. Both previous and new owners will need to print their names on the back of the title, ensuring that purchase price and vehicle identification number (VIN) are included.

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Document Details

Document Name Kansas Vehicle Bill of Sale Form
Other Names Kansas Car Bill of Sale, Kansas Automobile Bill of Sale
DMV Kansas Department of Revenue Division of Vehicles
Vehicle Registration Fee $42.50-52.25
Bill of Sale Required? Yes
Avg. Time to Fill Out 7 minutes
# of Fillable Fields 22

How to Write a KS Vehicle Bill of Sale

Motor vehicle bill of sale in Kansas is used to prove the legal transfer of the vehicle ownership through the purchase or as a gift. You will need a vehicle bill of sale to register your motor vehicle.

To avoid making mistakes during the completion of the bill of sale, here is a simple guide to help you do it correctly.

Step 1: Type in the information about the seller in the corresponding boxes:

  • Printed name (seller’s name in capital letters)
  • Street address
  • City
  • State
  • Zip code

step 1 to filling out a kansas vehicle bill of sale seller

Step 2: Enter the actual information about the purchaser in the Buyer Information section:

  • Printed name (buyer’s name in capital letters)
  • Street address
  • City
  • State
  • Zip code

step 2 to filling out a kansas vehicle bill of sale form buyer

Step 3: Next, you need to clarify the details regarding the vehicle that is being transferred. Be sure to include all the required pieces of information:

  • Year
  • Make
  • VIN

step 3 to filling out a kansas vehicle bill of sale template vehicle description

Step 4: Type in the agreed purchase price and the date when the vehicle transaction happened.

step 4 to filling out a kansas vehicle bill of sale price

Step 5: After that, it’s necessary to affirm that the price is accurate and agreed upon by both parties by signing the document. Both the Seller and the Buyer must leave their signatures in the corresponding boxes and indicate when the deal occurs.

step 5 to filling out a kansas vehicle bill of sale sample signatures

Step 6 (optional): Suppose the purchased vehicle is classified as antique, and the title is not available. In that case, a seller needs to fill out this section, indicating the person they are selling the vehicle to.

step 6 to filling out a kansas vehicle bill of sale form antique

Step 7: Lastly, the seller needs to write down when the vehicle is transferred and sign the form.

step 7 to filling out a kansas vehicle bill of sale example date

Although notarization is not mandatory in Kansas state, you’re encouraged to make an extra step for legally protecting your ownership rights.

Form TR-312
Form TR-212a
Form TR-59
Motor Vehicle POA

Form TR-312 is the official Vehicle Bill of Sale form provided by Kansas Department of Revenue.

Form TR-312

Form TR-212a (also known as Title and Registration Application) is designed to title and register a vehicle in the State of Kansas.

Form TR-212a

 Form TR-59 is an Odometer Disclosure Statement that is used for confirmation of the actual mileage. It should be attached to a bill of sale form.

Form TR-59

If you need a help of an agent in titling or registering your auto, you can use a motor vehicle power of attorney form.

Motor Vehicle POA
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Registering a Vehicle in Kansas

All motor vehicles must be registered no more than 60 days after the date of sale to avoid penalties. To complete vehicle registration, the new owner must have a completed bill of sale form, including the date of the sale, purchase price, VIN number, signatures, and basic details of both buyer and seller. Kansas also requires odometer reading at the time of purchase to finalize registration.

In the case that the title is incomplete or missing necessary details and previous owners cannot be reached, new owners can seek the help of an attorney to obtain a court order granting permission to the Department of Revenue to title the motor vehicle by processing a ‘quiet title action.’ In the case that the bill of sale is out of state, vehicles must undergo inspection via Kansas motor vehicle inspection station, complete with a motor vehicle examination (MVE-1) before registration. This also stands for antique vehicles from 1950 and forward.

When registering motor vehicles, new owners must visit the County Treasurer’s Office, presenting the title and proof of insurance. Vehicles that are 35 years or older require only a bill of sale and will not need a title to complete a legal sale. A $10 application fee and $3 processing fee is included along with any sales or property taxes that were left unpaid at the time of purchase. Title fees are $8.00, and tag fees vary by the make and model of a motor vehicle. Other variations in price take the weight of a vehicle into account, where anything over 16,000 pounds requires a call to the Kansas County Treasurer’s Office.

  • A complete vehicle bill of sale form with the buyer and seller details, motor vehicle details, and purchase price
  • The buyer’s valid driver license
  • Proof of the insurance
  • Title (exempt on vehicles 35 years and older)
  • The results of VIN inspection (if necessary)
  • An Odometer Disclosure Statement (according to Kansas Department of Revenue’s Administrative Code, Chapter 36-Sec. 1 on odometer disclosure).

Regarding taxes, the state of Kansas requires proof of payment. In the case of the transfer between two parties, if sales tax was not included at the time of purchase, new owners must pay sales tax ranging from 7.3% to 8.775% depending on the type and age of vehicles, plus a 1% local tax in some counties.

seal of kansas state

Other Vehicle Bill of Sale Forms by State

Published: Aug 22, 2022