Tractor Bill of Sale Form

The tractor bill of sale represents a notarized document that serves as the record of the legal transaction and purchase of a farming vehicle between the two parties – that is, the seller and buyer. The purchaser should know that, unless otherwise specified, the equipment will be sold in the “as-is” condition without any other costs or obligations to the previous owner. If the buyer wants the vehicle to get inspected for technical serviceability, they have to make the request for the examination by the appropriate authority before the completion of the sales agreement.


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Why Use a Tractor Bill of Sale?

Such a legal paper allows passing ownership of a tractor for a negotiated amount of money or as an exchange. The tractor bill of sale works as a legally binding instrument that obliges the customer to pay the agreed purchase price in exchange for a farming vehicle’s title and possession. In the prevailing number of cases, such a sales agreement is signed once the purchaser has made the payment. Right after this, the tractor will change ownership along with the proprietary right.

By analogy with other sales contracts, tractor bill of sale forms are used to protect the fundamental rights of the buyer and seller in case of any disagreements.

Tractor Bill of Sale Form Details

Document Name Tractor Bill of Sale Form
Other Name Farm Tractor Bill of Sale
Avg. Time to Fill Out 10 minutes
# of Fillable Fields 61
Available Formats Adobe PDF; Microsoft Word

Can I Create a Tractor Bill of Sale Online?

Like any other legal documentation, a bill of sale for a farm tractor might be too confusing and intricate for you to create by yourself. For this reason, we wanted to offer a topnotch and easy-to-use farming vehicle bill of sale template, which you can effortlessly download at our website and compose your agricultural tractor sales contract. Remember that all downloads are free of charge, so you do not need to pay anything for them and may freely treat yourself to a template of upscale quality. Our well-created sales form is available in all popular formats of digital documents – that is, .docx (Microsoft Word), .odt (OpenOffice), and .pdf (all PDF readers). By deciding to use our high-quality farm tractor bill of sale form, you can insert your own extra rules and conditions without the necessity to learn the peculiarities of such a document and elaborate terminology. When you have finished adding any related information that you wish to include, fill in the required spaces and print out the final version of the document.

You are also allowed to use the assistance of our reliable step-by-step builder to make yourself a highly customized farming vehicle bill of sale form.

You can always resort to the help of a licensed lawyer who has a decent knowledge and vast experience in the composition of tractor bills of sale. Of course, you may order a detailed consultation on this issue, but you will certainly need to pay for that information. Diploma-holding jurists are competent enough to create a high-class farm tractor bill of sale form instead of you. Nevertheless, you should prepare before going to the lawyer’s office to acquire the sales agreement. Thus, you will need to collect all essential information on the farm tractor you are planning to put on the market (including its year of release, make, model, and serial number), determine an appropriate selling price, and come up with the date of the deal closing. And if you feel too inexperienced in the matter of writing sales contracts, contacting a law company could appear to be too exhausting for you.

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How Do I Sell a Tractor?

It is crucial to bear in mind that, when selling any farm equipment, you will face the problem that this is a niche industry, so it would be harder for you to sell agricultural equipment than a car or a motorboat. For example, in the pursuit of meeting the asking price, the seller may have to wait 3 to 7 months before finding a buyer. Nonetheless, to realize your equipment as soon as possible, follow our short guide below.

Step 1. Clean and Repair the Tractor

Tractor Bill of Sale Cleaning and Repairing the Tractor

Every responsible seller needs to ensure that their item is eye-catching and will look presentable both in life and in photos. And if the farming machinery works perfectly, it will save the buyer from having to fix the equipment in the future – that is, it will help you sell it at a higher price.

Step 2. Gather Every Document and Accessory

Tractor Bill of Sale Gathering Documents and Accessories

To continue with preparation, the current owner will need to collect all available information on their agricultural machinery, including the ownership certificate, maintenance records, and registration number. You will be required to have all of the aforementioned paperwork on you on the day of transaction completion. In case you have any accessories or other parts of the equipment, selling them separately won’t bring you a higher income. All of the parts need to be in the best condition.

Moreover, according to the model of the tractor, selling the attachments along with the machinery might prove more beneficial. The thing is, sometimes, used accessories for an older model are pretty rare and thus more valuable.

Step 3. Create an Advertisement and Post It Everywhere

tractor bill of sale advertising the vehicle

As the current owner of the farming equipment, you should advertise your property everywhere you can, using all specialized online and offline advertising resources available. In your ad, do not forget to indicate all vital information on your item (make, model, serial number) and specify the asking price. It is highly advised to create a virtual advertisement on the following websites:

Step 4. Agree On the Final Price and Close the Deal

Tractor Bill of Sale Closing the Deal

When meeting with each prospective buyer, let them not only have a good view of your farming equipment but also find out about its make and model and get detailed information on your agricultural machinery. Once the examination is over, negotiate the purchase price. After everything is cleared up, it is time to complete the bill of sale form. This document is the number one priority for both the buyer and seller.

Step 5. Fill Out a Tractor Bill of Sale

Tractor Bill of Sale Filling out the Document

To make the transaction official, the buyer and purchaser are obliged to resort to the help of the tractor bill of sale. It is worth noting that each side of the trade has to have a copy of this bill of sale form. For both parties get what they want, they should insert the following details in such a document:

  • Date of the deal
  • Printed name and mailing address of the seller
  • Printed name and post address of the purchaser
  • Final cost
  • Tractor description
  • Year of manufacture
  • Make
  • Model
  • Tractor serial and registration numbers
  • Condition details
  • Printed name, date, and signature of the witness
  • Dates and signatures from the trader and customer
  • Notary acknowledgment

How to write a Tractor Bill of Sale?

Here, you can find the guidelines written by drawing upon the form for tractors made by our experts. Nonetheless, you should go for the official document when it’s available from the local authorities.

Step 1: Indicate the date when document is created.
Step 1 to filling out a tractor bill of sale name

Step 2: Type in the particulars of all parties (seller and purchaser):

  • Full name
  • Address: Street, City of residence, State, Postal code
  • Contact information: Phone, Email address
    Step 2 to filling out a tractor bill of sale sample particulars

Step 3: Identify the tractor being sold:

  • Make (manufacturer)
  • Model
  • Model year
  • Mileage (odometer reading)
  • Vehicle’s color
  • VIN
  • Registration Number
    Step 3 to filling out a tractor bill of sale form description

Step 4: Specify the payment method and price.

Enter the sale date and write the entire amount that must be paid for the tractor. Next, decide on one sale method:

  1. The full sum at once. One of the simple options: the seller gets the entire amount of money from the purchaser in one payment and presents the tractor to the buyer within the same day.
  2. Gift with no consideration. This option is the seller giving a gift to the purchaser without any form of payment.
  3. In installments. With this method, you need to enter the dates when the purchaser must deliver the first and the final payments, along with their amounts.

And after that, specify how the purchaser is going to pay:

  • Cash
  • Check
  • Cashier’s cheque
  • Money order

As a final point, specify whether the purchase cost includes all applicable taxes.
Step 4 to filling out a tractor bill of sale template way of payment

Step 5: Read the miscellaneous terms.

The seller confirms that they are indeed the owner of the tractor described in the document and they have the right to sell it based on the price in the form. The seller also confirms that there are no liens on the tractor and that the information provided in the Bill of Sale is true, accurate and complete to the best of their knowledge

This part generally has the “as-is” passage that implies the tractor iis sold with no warranty.
Step 5 to filling out a tractor bill of sale form standard terms

Step 6: Sign the bill of sale form.

The buyer’s signature is usually not required. But, you will end up more protected against legal troubles if both sides sign the form. You could also have one or several witnesses verify the transaction.
Step 6 to filling out a tractor bill of sale example signature

Step 7: Use the assistance of a notary public

With this, you will have more legal protection. Nonetheless, this step is usually completely optional.
Step 7 to filling out a tractor blank bill of sale notarization

Published: Apr 10, 2022
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.