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This Army incident report form records a crash involving a military vehicle. It captures the vehicle, the people involved, what happened, the damage, any injuries and who saw it. Soldiers, drivers and unit staff use this free fillable template, especially right after a crash.
Below you will find the Army and federal forms that go with a vehicle accident, a walk through each section of the template, a filled-in example and what to do once the report is done.
This template is a draft for an Army vehicle accident report, and it covers a military vehicle crash from the vehicle details to the damage and injuries. A crash goes to your unit's safety office as an accident, and your chain of command may also ask for a separate incident report on the same event.
The word "incident" is wider than "accident". A security event, a lost item or an injury with no vehicle in it counts as an incident too, and those have their own reports. If no vehicle is part of the event, ask your chain of command or your unit's safety office which report to use.
Use this template when:
The questions the template asks, who, what, when, where and how, are the ones any crash write-up answers. That makes it a useful draft for a military incident report in another branch too, before you copy the details onto that branch's own form.
The General Services Administration lists SF 91 as the Motor Vehicle Accident (Crash) Report.
SF 91 records the accident scene, the drivers, the vehicles and a short narrative of what happened.
| Form | Full title | What it records |
|---|---|---|
| SF 91 | Motor Vehicle Accident Report | Driver information, vehicle details and a narrative description of the accident scene |
| SF 94 | Statement of Witness | A witness's own account of the crash |
The Army's own accident report is a matter for your unit's safety office, which works from the Army guidance listed further down this page. The template on this page is a FormsPal form, not an official Army or GSA form. Use it to gather every detail together, then copy the facts onto the form your unit asks for. The fields line up closely, so the copying goes quickly.
You can fill in the form on a computer or print it and complete it by hand. Work through the sections in order and use plain, factual wording. The nine steps below follow the sections of the form, so you can check each one off as you go.
To type your answers, open the file in our PDF editor. Have these details close at hand before you begin:
Enter the date when the form is being filled out. Then, complete the Vehicle Information section with the Vehicle ID Number (VIN), Make and Model, Year, Military Unit, and License Plate Number of the involved vehicle. The VIN is printed on the registration papers and on the vehicle itself.
List all personnel involved in the incident. For each person, include full name, rank, service number, driver’s unit, and contacts. Add a phone number or office address for each person so someone can reach them later.
Specify the date and time of the incident, and indicate whether it was AM or PM. Provide the exact location of the incident and a detailed description of what happened, how it occurred, and why, if known. Mention the installation, road or gate by name, and note whether it was daylight or dark.
Write the events in the order they took place. If you do not know a detail, say so plainly instead of guessing.
In this section, describe the vehicle damage and check whether there were any injuries. If there were injuries, provide detailed descriptions and indicate if medical assistance was required, including the name of the medical facility used. For damage, name the part of the vehicle, such as the rear bumper or the left mirror.
If there were witnesses, list their names and contact information. Include a phone number or email address for each one.
Indicate whether the incident was reported to the police or military police, providing the report number and the officer’s name if applicable. Write the number exactly as it appears on the police paperwork.
If any photos or additional documents are attached, check the appropriate box. Describe any environmental conditions during the incident, such as weather or road conditions. Rain, ice, fog, glare and a wet road are all worth a mention.
The preparer of the report should provide their name and rank/position, sign the form, and date it to certify the accuracy of the information provided. Use the same name and rank spelling you entered in the personnel section.
The Internal Use box belongs to the person who receives the report. They write their name, the date they received it and any follow-up actions taken, so leave it blank when you prepare the report.
A military incident report example shows how the narrative, damage and conditions fields read when they hold plain, checkable facts instead of opinions about who was to blame.
Example (made-up details):
Every detail in the example is invented. Notice what it leaves out: no guesses about speed, no blame and no nicknames. Swap in your own facts field by field.
After an Army vehicle accident, get medical help for anyone hurt first, then tell your chain of command and your unit's safety office and ask which official reports they need from you.
The U.S. Army Combat Readiness Center calls for immediate notification by phone of a Class A or B ground mishap, on duty or off duty, and points to AR 385-10 to decide whether an event is an Army mishap. Your safety office can tell you which class, if any, an accident falls into.
The U.S. Army Combat Readiness Center lists AR 385-10, The Army Safety Program, and DA PAM 385-40, Army Accident Investigations and Reporting, as primary guidance on accident reporting and investigation.
Once your own report is written:
A clear report is easy to read and easy to check. Write down the facts in the order they happened and leave out guesses. Use the same spelling, dates and numbers everywhere, so the details line up when someone reads the report later.
People who sit down to write an Army vehicle accident report tend to ask the same few questions, from which form to use to how much to put in the narrative.
On this page, it is a written record of an accident involving a military vehicle. It captures the vehicle details, the people involved, what happened, the damage and injuries, and who saw it. The Army also uses the words "incident report" for events with no vehicle, such as security incidents, and those have their own reports.
Ask your chain of command or your unit's safety office which report applies, because this template is built for a vehicle accident. A security event, a lost item or an injury with no vehicle in it goes on the report your unit names.
SF 91 is titled Motor Vehicle Accident (Crash) Report.
No. It is a FormsPal template for gathering the facts of a vehicle accident together. Your unit tells you which official form to use, and you can copy the details across.
Give enough detail that a reader who was not there can picture what happened. Cover the order of events, the road and weather conditions, and the direction each vehicle was heading, if you know them.
Yes. For a private car, the Vehicle Accident or Damage Report and the Car Accident Police Report are closer matches.
Yes. Open the PDF in the FormsPal PDF editor, type your answers and save the file. You can also print the form and fill it in by hand. If you only have a scanned copy, turn the scan into editable text with the FormsPal OCR tool first.
Look at the registration papers or at the plate on the vehicle itself. Your unit's motor pool can also help you find the number.
General information, not legal or tax advice.
