In the United States, it is a common practice for companies and HR managers to use specific legal forms that candidates complete when applying for a job. The Employment Application Form is one of such templates, letting employers know more about their potential workers prior to the interview.
Sometimes a CV is not enough, or a company has strict policies regarding workers’ hiring and wishes to conduct a thorough check before the person starts working. This application is a great barrier to filter candidates and understand if they can work with you or not.
In the form, applicants write their personal info, describe their work experience and education, list skills they can boast, and so on. Some companies also require you to add references so they can check if you have told the truth in your application.
This review might be useful for both employers and future workers. For the first category, we provide a template that may be used and issued to candidates. The second category may understand how to fill the form out with our instructions below.
Now that you have read all the instructions, you may see a clear difference: a CV, or a resume, is a document created by a candidate who seeks a job, while the form we have described above is issued by an employer to check whether a candidate is worth hiring or not.
In a CV, you as a candidate can include all of your previous workplaces, not only three (as in the Employment Application Form). You also can add your photo and other details that you consider relevant. There is no need to incorporate any references in your CV.
If you are wondering what to include in the form that your candidates must fill out, we are here to help. With the use of our user-friendly form-building software, you can download a standard template to offer your potential employees. You can either use our form or create a new one based on it, adding the details and questions your business may require.
Filling out this form is quite easy for you as a candidate: you do not have to provide answers to difficult questions, just information about you, your education, and your career. Some people prefer to lie in such questionnaires about their skills and studies, but we insist on being honest, and your potential employer will appreciate the truthful info, too. We have taken one example of the Employment Application Form and reviewed it step by step below.
The template’s first part consists of typical questions about an applicant. Here, you must provide your full name, SSN (social security number), the date when you are filling this form out, your present and permanent address.
Then, add your phone number and answer if you have already turned 18 or not. Another “yes or no” question here asks if you have problems with your visa or immigration status that prevent you from getting a job in the United States.
Tell about the Desired Employment
The next section is dedicated to the position for which you are applying. Indicate the position itself, the date when you are ready to start working, and the salary you wish to get. Reply if you are employed anywhere now and if your potential employer can consult with your current employer.
If this is not the first time when you apply to this entity, write “yes” in the designated line, then specify where and when it happened and who has processed your application.
Add Your Education Information
The block below is about your education. You should add the name, location, subjects studied, years spent in each place, and the result (if you graduated or not). You can write all of these for grammar school, high school, college, and trade, business, or correspondence school.
Write General Details
In the following part, you can add your achievements and special skills. If you have done any research and have publications, enter the info here. If you are a member of the US military or naval service, describe your position and current service in the designated lines.
Describe Your Ex-Employers
Besides the education information, employers usually want to know about your work experience. So, there is a section where you must list at least three last employers of yours. For each, specify the terms when you worked, the employer’s name and address, your salary and position there, and reasons for quitting the job.
Below the chart, there are two questions about which job you liked the most and what was the best about the chosen job.
Your future employer asks for references so they can check everything you have written in the application. Typically, in such forms, you should suggest at least three people. They must not be your relatives or partners (boyfriends, girlfriends, or spouses). It is preferable that your references are people that you have worked with who can verify your experience and skills.
When you have thought about your perfect references, write their names, addresses, where they work, and for how many years you know each other. If you wish, you can also enter their phone numbers; in this case, we recommend notifying the people you include about possible calls from strangers who may ask about you.
Sign the Form
Before signing, write the American state(s) where this form is valid. Then, sign the record below. This template also provides lines for your emergency contact: indicate it below the signature by writing the name, address, and phone number.
Then, sign the form again, verifying that all inserted data was checked and is correct and truthful. Write the current date near the signature.
The form’s first page ends with the section that the company’s HR manager will fill out after you have an interview in the company. Skip this part and scroll to the following page.
Give Your Basic Details Again
By signing the second page, you allow the company to check your data. Write your name and SSN, list the cities (and states) where you resided before, sign, and date the paper.
Read a Disclosure and Fill It Out
You must read the company’s disclosure about your data processing and authorize it. After you have read everything carefully, there are sections to fill out. Check one of the applicable options if you are a resident of New York state, Minnesota, Oklahoma, or California. Add your email address where needed (depends on the state).
Then, sign the form, add the current date, and give your background information again: full name, other names (or alias), SSN, birth date, driving license number and state where it was issued, full address, and primary phone number.
Read More about Your Data Processing
After you have provided the information in the disclosure, you may read some more details about how your info will be processed. You do not have to fill anything out anymore. If needed, read all statements and then submit your form to the employer.