The United States Office of Personnel Management (shortly OMP) has developed Standard form 182 for recording the employee’s professional training information. The subject employees can be trained in one of the Agriculture Department agencies; in this case, they do not need to fill out Form 182. But if a person is studying at a company that is not included in the USDA agencies list, they need to fill out and submit such a form. For all cases where this form is required, read our short guide on the structure and compilation process below.
Standard Form 182 is designed to track the quality of training programs and education of employees, as well as the amount of money spent on education. The paper covers on-the-job training cases when the employee does not leave the job for advanced training and combines work and temporary education. Even if an employee attends courses that are not accredited by the USDA, the state keeps tabs on the amounts spent on all training programs. Standard Form 182 allows public services to control employee education costs, such as additional courses or advanced training in external organizations.
Form 182 is an obligatory report for an employee who is being trained on an external educational platform. The form assumes that the filler reports expenses related mainly to training courses and travel within the training if they need to pay fees or buy tickets. Thus, the State uses the Form to control the quality of education of employees in external companies and to stay informed on the amount of money spent on such education.
Besides reporting, the Form has another function. Since the document contains personal information and data about the courses that the employee has attended, it is a permanent confirmation of their qualifications. The form is a permanent record in the employee’s personal file, so it technically is possible to confirm their compliance with the occupied work position at any time.
Fill out Form 182 if you have already started attending courses, conferences, or seminars in an external training office. You can submit the form at any time during the external educational program course, whether it is a state or non-state institution. Usually, the form is filled out closer to the end of the course because the completion date of the training program is required to complete the filling.
To complete the form, you can print it out or use our online constructor to fill out and edit official documents. Some sections of the Form, such as personal information, are more convenient to fill out online. To learn how to deal with a document, see the next section of our review.
Form 182 contains only six sections, so the paper is easy to use and requires no specific data. Generally speaking, the information you need to insert concerns the educational program or courses that you are attending. You will also need to fill in your personal data that is not difficult.
In addition, the Form is accompanied by an instruction that contains an explanation of the terms and the task of the main sections. We have prepared a quick guide that will help you fill out the form by taking a few steps:
Provide Information about Yourself
Section A requires you to provide the trainee’s identification data, such as name and address, current job title, and previous education level. Please note that some of the boxes are filled in only by an official representative of the agency. These sections are marked in gray. Some data, such as your home phone number, is optional to write in.
Enter Information about the Courses
In section B, you need to clarify the information related to the educational program. Enter the name of the courses and the address of the training office, as well as other information to identify the training provider. Do not forget to specify the dates of the training period (boxes 3-4) as this is a very important part.
Detailed information about the training, such as the address and work hours, is needed by the federal services to check the work of this organization.
In the lower part of the section, you need to specify the Types and Codes (boxes 7-11, 13-14, 17-18). To clarify the code, refer to the official instructions for the form compilation; the links to them are provided in the cells themselves. Please enter only one code or type number, as the Form states.
Fill out the Financial Part
Section C implies numbers of monetary amounts. Please note that in this section, and links there are boxes covering both basic and additional expenses. After filling in the boxes, do not forget to specify the total amount in the corresponding space.
Enter the Information about the Supervisor
The following section concerns your immediate supervisor(s). Specify the name and contact details of the supervisors of the first, second, and third lines. A separate group of boxes is allocated for the supervisor of each level.
The submitted data about supervisors is intended to confirm that the information specified in the previous sections is valid and that the training organization actually exists.
Have the Official Representative Sign it
The last two sections cover the issues of approval and certification of the training. The signature of an authorized official means that the trainee meets the level of qualifications received and successfully completes the educational program, attending courses or conferences.
Thus, Standard Form 182 allows the state service to control the quality of training in external companies and the expenditure of funds. The Form contains complete information about the trainee, supervisor, and curriculum content. It is used as qualification approval and is stored in the employee’s personal file. Therefore, it is better to fill out the form accurately and carefully, and our guide will help you do it by all the applied rules and regulations.