Use the steps below to complete the Alabama Certificate of Compliance form correctly. Errors in your business details or EIN are the most common cause of processing delays.
Step 1: Enter Your Business Information
Write your full legal business name exactly as it appears in Alabama tax records. Enter your employer identification number (EIN) issued by the IRS. If your business operates under a trade name, include it in the designated field. Businesses incorporated in Alabama must also enter the county of incorporation, the incorporation date, and the Secretary of State entity ID.
Step 2: Specify the Reason for Your Request
Indicate why you need the certificate. Common reasons include applying for a business license, bidding on a government contract, completing a business sale, or opening a commercial bank account. Being specific helps the Alabama Department of Revenue route and process your request without follow-up questions.
Step 3: Add Your Contact Details
Enter the full name, mailing address, phone number, and email address of the person who should receive the completed certificate. If an attorney or authorized agent is submitting the form on your behalf, include their contact information along with written authorization from the business owner or an officer of the company.
Step 4: Review and Submit
Double-check your EIN and business name before submitting. Mail the completed form to the Alabama Department of Revenue or deliver it in person at your nearest revenue office. Processing typically takes five to seven business days. You can also use the 6378 Exemption Certificate if your business qualifies for a state tax exemption alongside this filing.
Frequently Asked Questions
How long is the Alabama Certificate of Compliance valid?
The certificate is valid for 60 days from the date of issuance. If your transaction will not close within that period, request a new certificate closer to the completion date.
Is there a fee to obtain the certificate?
No. The Alabama Department of Revenue does not charge a fee for issuing the Certificate of Compliance. However, any outstanding tax balances must be paid in full before the agency will issue the certificate.
Can a third party submit the form on behalf of a business?
Yes. A licensed attorney or authorized agent may submit the form on behalf of a business. They must include a signed authorization letter from the business owner or a company officer with the submission.