What Is This Employee Appraisal Form?
This document is the official performance evaluation form for Alabama state employees. Issued by the Alabama State Personnel Department and last revised in January 2006, it is a 2-page form that supervisors complete at the end of each review period to assess employee performance, work habits, and disciplinary record. The evaluation distinguishes between responsibility scores and disciplinary scores to produce a single final appraisal score.
Who Needs to Complete This Form?
The form is completed by supervisors for employees in Alabama state government positions. Both parties must sign after the appraisal conference has taken place. An employee's signature confirms receipt of the document, not agreement with the rating. For related HR documents, see the employee self-evaluation form and the employee performance log.
How to Fill Out the Alabama State Employee Appraisal
- Enter employee information. Write the employee's full name, social security number, job classification, class code, and the performance review period at the top of the form.
- Rate each work habit category. Score attendance, punctuality, cooperation with coworkers, and rule compliance in the work habits section.
- Calculate the responsibility score. Sum all responsibility ratings across the performance categories listed on the form.
- Record any disciplinary actions. If disciplinary events occurred during the review period, document them in the designated section. Subtract the disciplinary score from the responsibility score to determine the final appraisal score.
- Support extreme ratings. If the rating is "Does Not Meet" or "Consistently Exceeds" standards, attach supporting documentation and file a copy in the agency's personnel records.
- Conduct the appraisal conference. Review the completed document with the employee before the agency deadline.
- Collect signatures. Both the employee and supervisor sign the form. The employee's signature confirms receipt, not agreement.
Frequently Asked Questions
What is the difference between the responsibility score and the disciplinary score?
The responsibility score reflects the employee's overall job performance across all evaluated categories. The disciplinary score captures formal disciplinary actions during the period. The final performance appraisal score equals the responsibility score minus the disciplinary score.
Does signing the form mean the employee agrees with the evaluation?
No. Signing confirms only that the appraisal was discussed and received. It does not mean the employee agrees with the assessment or the assigned score.
What happens when a rating is at an extreme level?
Ratings of "Does Not Meet" or "Consistently Exceeds" standards require written documentation. The evaluating supervisor must file that documentation in the agency's personnel records.
For other appraisal-related documents, see the 2045 appraisal form and the contract performance evaluation template.