Bulk Certificate Of Posting Form PDF Details
This postal certificate is the official proof of dispatch for individuals and businesses sending multiple items via 1st and 2nd class mail. It also applies to ordinary overseas items sent by International Economy or International Standard. All entries must be filled out in black ink. The form must be stamped by Post Office Limited at the time of posting to be considered valid. Without the official stamp, the certificate is not accepted as proof of posting.
What is this certificate?
This document confirms that the sender deposited a group of items with Royal Mail on a specific date. It is the only accepted form of proof that a batch of items was handed to the post office. The form is not a VAT receipt and does not guarantee delivery. It only records that items were given to Royal Mail for dispatch.
Each row on the form represents one recipient. You fill in their name, address, postcode, and the service used. The post office verifies the items and applies their official stamp. One form can cover many recipients in a single visit.
When do you need this form?
You need this form when you send several items of mail in one trip to the post office. It is useful in these situations:
- You send regular orders to multiple customers and need a single dispatch record
- A business requires documented proof of posting for invoice reconciliation
- You send newsletters, invitations, or letters to a list of contacts
- An organization needs to confirm that legal or financial documents were mailed on a given date
Individual senders who post only one or two items usually do not need this form. It is designed for multiple items sent in one post office visit.
Who uses this form?
This certificate is used by individuals and organizations that regularly dispatch multiple items in a single trip to the post office. Common users include:
- Small businesses sending products to multiple customers at once
- Non-profit organizations mailing newsletters or letters in bulk quantities
- Legal and government offices dispatching documents to multiple recipients
- Online sellers and retailers posting orders across the UK and internationally
What information do you need?
Before visiting the post office, gather the following details for each item you plan to send:
- Full name and delivery address of each recipient
- Postcode for each destination address
- The postal service selected (1st class, 2nd class, International Economy, or International Standard)
- Number of items being sent to each recipient
Complete all fields in black ink. Once the post office applies their official stamp, keep a copy of the completed form. You will need this copy if any delivery query or claim arises later.
The form also contains several fixed notices. These cover retention instructions, Royal Mail terms, and a note that the document is not a VAT receipt. Do not remove or alter these notices.
Validity and record keeping
The certificate is only valid when it carries the Post Office Limited stamp. This stamp must be applied at the counter at the time of posting. A form that is filled out but not stamped has no standing as proof of posting.
Royal Mail recommends keeping a copy of each completed certificate. Store copies alongside any related invoices or order records. This is useful for businesses that may need to prove dispatch in the event of a lost item claim or a customer query.
The form directs senders to refer to the separate Royal Mail terms and conditions. These terms cover the rules for 1st and 2nd class mail and overseas postal services in detail. Always check the current terms before submitting a large volume of items.
Related mailing documents
If you regularly handle postal documentation, FormsPal also has these related forms available to fill out and download:
| Question | Answer |
|---|
| Form Name | Bulk Certificate Of Posting Form |
| Form Length | 1 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 15 sec |
| Other names | certificate bulk create, posting bulk, what does it cost for a certificate of bulk mailing domestic, posting certificate template |
