CEMIS: New Registration Form at a glance
What it is: The Western Cape Education Department CEMIS: New Registration Form is completed for NEW learners not currently registered in the CEMIS, by an official, parent or guardian, not the learner.
Who signs: Please note that this form must be completed for all NEW learner registrations (learners that are NOT CURRENTLY registered in the CEMIS). The form must be signed by the parent/guardian and the principal. It is important to collect learner information in terms of gender, race and disability in order to track the extent to which EQUITY and ACCESS are being addressed. Please observe the following strictly: 1. The form must be completed by an official, parent or guardian, not the learner. 2. Race, gender, social grant and disability detail should be collected with sensitivity from the parent/guardian.
A filled-in CEMIS: New Registration Form example: a parent registers a new learner
How to fill out CEMIS: New Registration Form, box by box
Surname, first name, second and third name and identity number
Enter the Surname in box 1.
Enter the First name in box 2.
Enter the Second and third name in box 3.
Enter the Learner's Identity Number in box 4. If the identity number is not available, apply to Home Affairs immediately.
Date of birth and address
Enter the Date of birth in box 5.
Enter the Street number or write Plot / Farm / Flat in box 8a.
Enter the Name of street/ plot / farm / flat in box 8b.
Enter the Suburb / Address line 2 in box 8c.
Enter the Town / Address line 3 in box 8d.
Enter the Postal code in box 8e, then the Telephone code and number or cellular phone number.
More rules for CEMIS: New Registration Form
Learner's race: 1=black/african; 2=coloured; 3=Indian/Asian; 4=white; 5=not applicable. Learner's gender: 1=male; 2=female.
Learner's parents deceased: 1=only mother deceased; 2=only father deceased; 3=both parents deceased; 4=both parents alive; 5=unknown.
Is it the first time the learner has registered at a school in the Western Cape Province? 1=yes; 2=no; 3= comes from independent/private school.
In which class is the learner this year? E.g. 3c or 12a.
Did the learner attend any school last year? 1=yes; 2=no. Is the learner a hostel boarder this year? 1=yes; 2=no.
Did the learner attend any formal or non-formal pre-primary programmes LAST year? (Only applies to Gr1 first time enrolments) 1=yes; 2=no.
Does the learner benefit from the Primary School Nutrition Programme (PSNP)? 1=yes; 2=no.
Is the learner 1=mainstream; 2=LSEN in unit class; 3=LSEN in mainstream; 4=in a LSEN school?
22.Learner according to disability (leave blank if no disability) 2=deaf; 3=hard of hearing; 4=blind; 5=partially sighted; 7=cerebral palsied; 8=specific learning disabled; 9=behavioural disorder; 10=mild/moderate intellectually disabled; 11=severely intellectually disabled; 12=physically disabled; 13=autistic spectrum disorder; 14=epilepsy; 15=attention deficit disorder with hyperactivity; 16=none; 17=attention deficit disorder without hyperactivity Sec. Dis. 1 Sec. Dis. 2 Sec. Dis. 3 Sec. Dis. 4 Primary disability Secondary disabilities (This field is only to be completed if the learner has more than one disability).
Complete only for learners who take a second primary language.
Indicate the number of subjects taken.
Minimum of six subjects required for fulltime learners.
Common questions about CEMIS: New Registration Form
Who signs it?
Signed: Parent / Guardian (Name in Print), Signature, Date. Principal (Name in Print), Signature, Date.
What am I certifying when I sign?
The principal declares that the principal has established that the learner is NOT currently registered at any school in the Western Cape Province and that the necessary documents, to the best of the principal's knowledge, meet the requirements and are acceptable. By signing, the undersigned say that they fully understand the provision made in the South African Schools Act, Act 84 of 1996 (Section 59(2)) regarding the duty of schools to provide information.
Sources
[1] WESTERN CAPE EDUCATION DEPARTMENT CEMIS: NEW REGISTRATION FORM, Western Cape Education Department (the Official source link on this page).