Steps to Complete the CMS Student Form
The CMS Student Form is used by Charlotte Mecklenburg Schools to request the transfer of student records between schools. Follow these steps to complete it correctly:
- Enter the requesting party’s details. Provide the name and contact information of the parent, guardian, or school official requesting the records.
- Provide student identification. Fill in the student’s full legal name, date of birth, grade level, and current school within the CMS district.
- Select the records needed. Check each category that applies: academic transcripts, report cards, immunization records, health documents, discipline records, IEP or 504 Plan documentation, ESL records, or legal documents.
- State the purpose of the request. Indicate whether the CMS Student records request is for a school transfer, legal proceedings, medical needs, or another reason.
- Sign and date the form. A parent or guardian must authorize the release of records by signing the form, as required under federal FERPA regulations.
- Submit to the school’s records office. Deliver the completed form to the records department at the student’s current CMS school or to the Charlotte Mecklenburg Schools district office.
Required Information for the CMS Records Request
Before completing the CMS Student Form, gather the following information to avoid delays in processing:
- Student’s full legal name and any previous names used
- Date of birth and CMS student ID number
- Names of all schools attended within Charlotte Mecklenburg Schools
- Academic years for which records are being requested
- Contact details of the parent, guardian, or authorized administrator
Compliance and Legal Requirements
Charlotte Mecklenburg Schools must comply with North Carolina law regarding the timely transfer of immunization records. Failure to transfer records on time may result in enrollment restrictions or legal consequences. The CMS Student Form also addresses federal FERPA regulations, which govern how student records are released to third parties and what parental consent is required.
Related Forms for Student Transfers and Enrollment
When managing a student transfer or school enrollment, these related forms may also be needed:
- Academic Records Request Form - used to formally request transcripts and course history from any school or institution
- Parental Consent Form - required when authorizing the release of your child’s personal or educational information
- Immunization Record Form - documents a student’s vaccination history for health compliance requirements
- Student Bio Data Form - captures personal and academic details needed for school registration