Form DCF-F-2438 at a glance
What it is: Daily Attendance Record for Licensed Child Care Centers, from the Department of Children and Families, Division of Early Care and Education.
Who signs: It is recommended that providers have the parents review this form for accuracy at the end of the week and sign the form as verification that it is correct.
Use of this form is voluntary. This form may be used by Group Child Care Centers to ensure compliance with DCF 251.05 (2) (a) 6. and 251.04 (6) (b), by Day Camps for Children to ensure compliance with DCF 252.42 (1) (a) 5. and 252.41 (4) (c), by Family Child Care Centers to ensure compliance with DCF 250.04 (6) (b) and 250.05 (2) (c), and by certified providers to ensure compliance with DCF 202.08 (5) (i) and 202.08 (5) (j). Personal information you provide may be used for secondary purposes [Privacy Law, s. 15.04(1)(m), Wisconsin Statutes]. Completion of this form may also help ensure compliance with the Child and Adult Care Food Program regulation 7 CFR 226.18 (e) and child care subsidy rules under DCF 201.04 (6).
A filled-in Form DCF-F-2438 example: a week of attendance for two children
How to fill out Form DCF-F-2438, box by box
Facility and Timeframe
In SECTION A, Facility and Timeframe: enter the facility Name, the Facility ID Number and the Week of (mm/dd/yyyy) through (mm/dd/yyyy).
Daily Attendance Record
In SECTION B, enter the child's full name and date of birth for each child in attendance during the week.
In the rows corresponding to the child's name, record the actual time the child arrives and the actual time the child departs, using a.m. / p.m. designations (do not record this information in advance).
Times must be recorded immediately upon the child's arrival and departure, and the record must reflect all children in care at any given time.
The daily attendance record must be kept on file for the length of time the child is enrolled in the center for licensed centers and for at least 3 years for certified providers. Attendance records shall include all children in care, including the operator's / provider's own children under age 7. It is a requirement under Wis. Stat., 49.155 (6m) (b) to retain attendance records for at least 3 years after the child's last day of attendance.
Provider Schedule
In SECTION C, enter full name and position title for each provider, additional provider, substitute or emergency backup provider who worked with the children during the week.
In the rows corresponding to the provider's name, record the actual times the provider, additional provider, substitute, or emergency backup provider was counted in staff-to-child ratios, using a.m. / p.m. designations.
Sources
[1] Form DCF-F-2438 (R. 02/2023), Daily Attendance Record - Licensed Child Care Centers, Wisconsin Department of Children and Families (the Official source link on this page).
