Who Needs This Military Appointment Form?
This appointment form is required for any U.S. military service member who will be responsible for managing mail within their unit. Three types of personnel typically use it:
Military postal clerks assigned to a post office or military mail facility must be formally appointed before they can begin handling mail.
Unit mail clerks who receive and distribute mail at the unit level are also required to complete the appointment process through this form.
Mail orderlies designated to collect or deliver mail on behalf of their unit need a completed and validated appointment before assuming those duties.
Both the appointing official and the appointee must sign the completed form. The appointment does not take effect until the form is validated by the servicing postal agency.
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1. Begin filling out the form with all major fields. Collect all of the required information and be sure nothing is forgotten!
2. After completing the first section, go to the next step and fill in the necessary particulars in all these fields - SIGNATURE OF APPOINTING OFFICIAL, SIGNATURE OF APPOINTEE, DD Form AUG, PREVIOUS EDITIONS ARE OBSOLETE, APPOINTMENT OF MILITARY POSTAL, UNIT MAIL CLERK OR MAIL ORDERLY, SEE INSTRUCTIONS ON REVERSE, DATE EFFECTIVE, DATE REVOKED, APPOINTMENT OF MILITARY POSTAL, and UNIT MAIL CLERK OR MAIL ORDERLY.
People who work with this PDF frequently make errors when filling in UNIT MAIL CLERK OR MAIL ORDERLY in this section. Read each entry twice before proceeding.
3. The following step involves: UNIT MAIL CLERK OR MAIL ORDERLY, SEE INSTRUCTIONS ON REVERSE, NAME OF APPOINTEE LAST FIRST, CARD NUMBER, RANK OR GRADE, DoD ID NUMBER, TITLE OF APPOINTEE, and ORGANIZATIONACTIVITYUNITSECTION. All fields must be completed here.
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Common Mistakes to Avoid
Many service members make avoidable errors when completing this appointment form. Here are the most common issues to watch for:
Leaving fields incomplete. All fields for the appointee's name, rank, DoD ID number, and title must be fully filled in. Any blank field may invalidate the appointment.
Not specifying authorized mail types. The form requires a clear indication of which types of mail the appointee is authorized to handle. Ambiguous or missing entries can cause delays during mail processing.
Skipping the validation stamp. The appointment is not effective until the servicing postal agency applies a validation stamp. Always confirm the stamp or official seal is applied before the appointee begins their duties.
Using an outdated form edition. Always use the current edition of the form. Previous editions are obsolete and may not be accepted by the servicing postal agency.
Frequently Asked Questions
What does this form authorize?
The form officially appoints an individual to receive, handle, and distribute personal and official mail within a military unit. It defines the scope of mail the appointee is authorized to manage and sets out their responsibilities under DoD postal regulations and applicable directives.
Who signs this military appointment form?
Both the appointing official and the appointee must sign the form. The appointing official is typically a unit commander or authorized representative. The appointee signs to confirm they have read and understood their postal responsibilities.
When does the appointment become effective?
The appointment becomes effective after the form is signed by both parties and validated by the servicing postal agency. For Navy mobile units, validation requires the impression of the official unit seal instead of a date stamp.
How is an appointment revoked?
To revoke an appointment, the appointing official must notify the mail receiving agency. The returned form must be destroyed, and the revocation must be noted on both the Post Office copy and the Unit File copy to maintain a clear chain of custody.
Is this form still required today?
Yes. This is an active Department of Defense form required for all formal appointments of postal clerks and unit mail handlers across military branches. It ensures a structured and accountable mail handling process within military operations.
Related Military Forms
Service members working with military administrative documents may also need these related forms:
- DD Form 368 - Conditional Release (used for inter-service transfers and component transfers)
- DD Form 1384 - Military Air Cargo Tag (used in military shipping and logistics)
- DD Form 1351-2 - Travel Voucher or Sub-voucher (for claiming military travel reimbursement)
- DD Form 93 - Record of Emergency Data (designates beneficiaries and emergency contacts)
- CN-17 Postal Form - International customs declaration for mailed goods
- Military Power of Attorney - Authorizes a designated person to act on behalf of a service member