Employee Starter Form – Fill Out and Use This PDF

Updated: Nov 9, 2026

The Employee Starter Form serves as a crucial document for new employees and their employers, ensuring that all necessary personal and employment details are collected and processed appropriately. It requires information such as personal identification, employment schedule, and payment details, to be filled in CAPITAL letters and submitted alongside form P45 or, if unavailable, form P46. To streamline your employment process and ensure all necessary documentation is in order, click the button below to fill out your Employee Starter Form.

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How to Fill Out New Employee Starter Form

New Employee Starter Form at a glance

What it is: The employer completes the New Employee Starter Form using BLOCK CAPITAL and returns it with form P45.

Who signs: The Employer signature* is required information.

A filled-in New Employee Starter Form example: an employer completes the starter form

How to fill out New Employee Starter Form, box by box

EMPLOYER

Write the EMPLOYER on the line.

Surname, Title, Gender and Date of birth

Enter the Surname, Forename 1 and Forename 2.

Enter the Title (eg Mr).

Under Gender, mark Male or Female. Married has its own mark.

Enter the Date of birth as DD/MM/YYYY.

Address, Post Code, NI Number and Passport no

Enter the Address and the Post Code.

Enter the NI Number and the Passport no.

Date started, Job Title, Department and Works Number

Enter the Date started, the Job Title, the Department and the Works Number.

Director, Hours Per Week, Pay Rate and Min Wage

Enter the Hours Per Week and the Pay Rate OR mark Min Wage. Mark Director (Tick if applicable).

Days worked, Pay date and Pay frequency

Under Days worked, mark Mon/Tue/Wed/Thu/Fri/Sat/Sun, and enter the Pay date.

Mark the Pay frequency*: Wk, 2-Wk, 4-Wk or Mth.

Pay method, Bank name, Sort code, Account name and Account number

Mark the Pay method: Bank, Cheque or Cash.

For Bank, enter the Bank name, Sort code, Account name and Account number.

EMPLOYER CHECKLIST

EMPLOYER CHECKLIST*: mark 1. Proof of ID: Photocopy of passport retained 2. Proof of address: photocopy of utility bills or equivalent retained 3. Legal status checked and relevant documents retained 4. P45 from previous employer enclosed; or 5. P46 completed by employee (if P45 is unavailable) enclosed.

ADDITIONAL INFORMATION

Write in ADDITIONAL INFORMATION.

SIGN

SIGN: Employer signature*: and Date*:.

More rules for New Employee Starter Form

If P45 is not available, ask the employee to complete P46 instead, which can be downloaded from the website www.serco-accountants.co.uk.

Each * marks required information, as in Surname*, Title (eg Mr)* and Address*.

Common questions about New Employee Starter Form

Where do I file it?

Return it with form P45 to Serco Chartered Accountants and Tax Advisers at 133 Nork Way, Banstead, Surrey SM7 1HR; or by either email at gr@serco-accountants.co.uk or fax on 01737 358191.

Sources

[1] New Employee Starter Form, Serco Chartered Accountants and Tax Advisers (the Official source link on this page).

Employee Starter Form PDF Details

At the core of initiating employment relationships stands the Employee Starter Form, a critical document designed to streamline the transition for new hires into their roles while ensuring compliance with legal and tax obligations. Employers are required to collect a comprehensive set of personal and employment details from each new employee, ranging from basic personal information such as name, gender, and contact details, to more specific employment data including job title, pay rate, and work schedule. The form also necessitates the submission of identification and previous employment documentation, particularly form P45, or alternatively, form P46 if the former is not available. This process is vital for both the employer and employee, facilitating the accurate setup of payroll and tax information. It is imperative that the form be completed thoroughly, using block capitals for clarity, and submitted to the designated accounting and tax advisors, in this case, Serco Chartered Accountants and Tax Advisers. This ensures that all legal obligations are met, and it streamlines the bureaucratic aspect of onboarding, allowing the focus to shift to integrating the new employee into their role. The instructions included within the form beckon a meticulous attention to detail, emphasizing the importance of accuracy in the initial stages of employment to prevent complications down the line. Moreover, the Employer Checklist section serves as a concise yet comprehensive guide to ensure that all necessary steps have been taken before the employment officially begins, highlighting the role of this form as not merely administrative but foundational in establishing a solid employment structure.

Question	Answer
Form Name	Employee Starter Form
Form Length	1 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	15 sec
Other names	employee starter form get, employee starter form make, employee starter form create, new starter