How to Fill Out Attachment 4-F

Attachment 4-F at a glance

What it is: Attachment 4-F, Performance Standards, is a Borrower Self-Certification Letter.

Who signs: Fill in Signature of Borrower, PRINTED SIGNATURE, DATE and BORROWER ENTITY NAME.

In accordance with the criteria specified in Section 5; Paragraph 4.16 C. of the USDA Rural Development Handbook (HB-2-3560) for the year ended DATE, YEAR, the borrower must self-certify that PROJECT NAME is in compliance with the nine performance standards.

A filled-in Attachment 4-F example: A borrower fills in page 1 of Attachment 4-F

Attachment 4-F example filled out, example: A borrower fills in page 1 of Attachment 4-F
A borrower completes Attachment 4-F for Maple Court Apartments. It keeps an operating account and a reserve account, and paid no owner return. The picture shows page 1 only; none of its entries is real. The reserve account is held in a supervised bank account that requires the Agency's countersignature on all withdrawals. It keeps no security deposit, tax and insurance or other account, so those boxes stay empty under The required accounts. Nothing goes in paid in the amount or not allowable due to non-profit status because no owner return was paid.

How to fill out Attachment 4-F, box by box

The required accounts

The required accounts are (are not) properly maintained and tracked separately.

Mark the accounts maintained: Operating Account(s), Security Deposit Account, Tax & Insurance Account, Reserve Account, Other Accounts:

The payments from operating account(s)

The payments from operating account(s) are (are not) disclosed and accurately represented.

The reserve account(s)

The reserve account(s): a. is on (not on) schedule with the Agency required minimum funding requirements.

The reserve account(s) is either: i. maintained in a supervised bank account that requires the Agency's countersignature on all withdrawals; or ii. maintained in a supervised bank account that has a Deposit Account Control Agreement fully executed after September 28, 2018.

The reserve account(s): c. is on (not on) schedule with contributions to the reserve account for the current year with the Agency required minimum funding; d. has no (has) encumbrances on the reserve funds; and e. replacement reserve accounts were (were not) used only for authorized purposes in accordance with 7 CFR 3560.306(g).

The tenant security deposits accounts

The tenant security deposits accounts are (are not) fully funded and are (are not) maintained in separate accounts.

The payment of owner return

The payment of owner return was: paid in the amount of $ for 20XX fiscal year and was (was not) in accordance with the Agency's requirements; OR not paid during the reporting year; OR not allowable due to non-profit status. However, an asset management fee in the amount of $ was paid for 20XX fiscal year.

The borrower has (has not) maintained proper insurance

The borrower has (has not) maintained proper insurance in accordance with the requirements in 7 CFR 3560.105. Coverage maintained for PROJECT NAME is as follows:

Liability Insurance, Flood Insurance, Property Insurance, Earthquake Insurance, Fidelity Bond, Other:

There have been no changes in the ownership of PROJECT NAME

There have been no changes in the ownership of PROJECT NAME, other than those approved by the Agency and identified in the certification.

All current owners are identified in the Status of Ownership table in this Certification. This includes all General Partners, Limited Partners, President, Vice President, Secretary, Treasurer, Member and other Partners as applicable.

For non-profit borrowers: The Board of Directors is (is not) active and maintains oversight responsibilities for the project.

The real estate taxes (property taxes)

The real estate taxes (property taxes) are paid in accordance with state and/or local requirements. As of YEAR-END DATE, there are no delinquent real estate taxes (property taxes).

Signature of Borrower

Certify that the form is true, accurate and is properly supported by documentation kept in files.

Fill in Signature of Borrower, PRINTED SIGNATURE, DATE and BORROWER ENTITY NAME.

STATUS REPORT OF OWNERSHIP

Fill in Fiscal Year and Borrower's Name.

Enter TITLE or POSITION (i.e.- Board President (all non-profit Board Member info is not needed), Managing Member, GP or LP).

Enter NAME, ADDRESS PHONE NUMBER & EMAIL ADDRESS and TAXPAYER ID NUMBER or SOCIAL SECURITY NUMBER (not needed for non-profit Board President).

The information is current and there have been no changes in the ownership since the inception of the loan agreement/resolution(s), except as approved by the Agency. (7 CFR 3560.405 (c) (2))

There has been/will be a change in the ownership as reflected. For any change in the ownership, information is attached as required by 7 CFR 3560.405 (c) (3) and HB-3-3560, Chapter 5 or 7 as applicable.

More rules for Attachment 4-F

Fill in the Borrower Self-Certification Letter Date and the USDA Rural Development Office Address.

All financial records are (are not) adequate and suitable for examination.

If your situation is different

The project is not in compliance with a Performance Standard

If the project is not in compliance with any of the Performance Standards, you must state that you are not in compliance with the standard and provide the Agency with a statement about the non-compliance and the methods taken to correct the non-compliance.

Sources

[1] HB-2-3560 Attachment 4-F, Performance Standards, U.S. Department of Agriculture Rural Development (the Official source link on this page).

HB-2-3560 Attachment 4-F PDF Details

The borrower must self-certify that the project is in compliance with the nine performance standards.

Accounts: whether the required accounts are or are not properly maintained and tracked separately, with the accounts maintained marked.

Insurance: whether the borrower has or has not maintained proper insurance in accordance with 7 CFR 3560.105, with the coverage maintained marked.

Non-compliance: if the project is not in compliance with any Performance Standard, state so and provide the Agency a statement on it and the methods taken to correct it.

QuestionAnswer
Form Name HB-2-3560 Attachment 4-F
Form Length 3 pages
Fillable? Yes
Fillable fields 59
Avg. time to fill out 10 min
Other names HB-2-3560 Attachment 4-F, Attachment 4-F, Performance Standards, Borrower Self-Certification Letter
Edition(08-31-26) PN 661
Official sourceHB-2-3560 Attachment 4-F, Performance Standards, U.S. Department of Agriculture Rural Development