Form HUD-11 at a glance
What it is: Form HUD-11, Record of Employee Interview, is used to record information gathered during on-site interviews with laborers and mechanics employed on projects subject to Federal prevailing wage requirements.
Who signs: 12a. Employee Signature. 12b. Date. 15a. Interviewer Name (please print). 15b. Signature of Interviewer. 15c. Date of Interview.
The staff that will conduct on-site interviews and use this form are HUD staff and fee construction inspectors, HUD Labor Standards staff, and local agency labor standards contract monitors.
A filled-in Form HUD-11 example: an interviewer records a carpenter's answers
How to fill out Form HUD-11, box by box
Project Name, Project Number and Contractor or Subcontractor
Enter the Project Name in 1a, the Project Number in 1b and the Contractor or Subcontractor in 1c (Employer, not individual's name or supervisor's name).
Employee's Full Name, Phone Number, Home Address and Verification of identification
Enter the employee's full name in 2a, a telephone number where the employee can be reached (including area code) and email address in 2b, and the employee's home address and zip code in 2c.
Many construction workers use a temporary address in the locality of the project and have a more permanent address elsewhere from which mail may be forwarded to them. Obtain a more permanent address, if available.
Ask the employee for a form of identification (e.g., driver's license) to verify their name, then mark Yes or No for 2d, Verification of identification.
How long on this job, Hourly Rate of Pay, Fringe benefits and Frequency of Pay
Enter the employee's responses to 3a, How long on this job and average weekly hours worked?, 3b, Last date on this job before today?, and 3c, Number of hours last day on this job?
Enter the employee's responses to 4a, Hourly Rate of Pay, and 4b, Fringe benefits?, with Medical Yes No and Pension Yes No.
Ask the employee about the frequency of pay (weekly, biweekly, semi-monthly or other) for 4c.
Your Job Classification(s), Your Duties and Tools or Equipment Used
Items 5 - 7: Be certain that the employee's responses are specific. For example, job classification (#5) must identify the trade involved (e.g., Carpenter, Electrician, Plumber) - responses such as "journeyman" or "mechanic" are not helpful for HUD purposes.
5. Your Job Classification(s): list all and continue on a separate sheet if necessary. 6. Your Duties. 7. Tools or Equipment Used.
Apprentice or trainee, pay for all hours worked and threats
Items 8 - 12b: Self-explanatory. 8. Are you an apprentice or trainee? 8a. Have you provided a copy of your apprenticeship certificate?
9. Are you paid for all hours worked?
10. Are you paid at least time and ½ (1.5x regular hourly rate) for all hours worked in excess of 40 in a week?
11. Have you ever been threatened or coerced into giving up any part of your pay?
Employee Signature and Date
12a. Employee Signature. 12b. Date.
Duties Observed by the Interviewer, Remarks and Interviewer Name
Items 13 - 15c: These items represent some of the most important information that can be gathered while conducting on-site interviews. Please be specific about the duties you observed the employee performing. It may be easiest to make these observations before initiating the interview.
Please record any comments or remarks that may be helpful. For example, if the employee interviewed was working with a crew, how many workers were in the crew? Was the employee evasive?
15a. Interviewer Name (please print). 15b. Signature of Interviewer. 15c. Date of Interview.
Payroll Examination
Once the corresponding certified payroll reports are received, the information on the HUD-11 shall be compared to the payroll reports. Any discrepancies noted between the HUD-11 information and that on the payroll report shall be noted in Item 16, Remarks. If discrepancies are noted, follow-up actions to resolve the discrepancies must be taken.
Payroll Examination: 17a. Signature of Payroll Examiner. 17b. Date.
More rules for Form HUD-11
Item 18: Please place here any additional information you may want to document or continuing information from other lines that do not fit in their block space.
Information recorded on the form HUD-11 is evaluated for general compliance and compared to certified payroll reports submitted by the respective employer.
The interview itself and the information collected on the form HUD-11 are considered confidential. Interviews should be conducted individually and privately.
All laborers and mechanics employed on the job site must be made available for interview at the interviewer's request. The employee's participation, however, is voluntary.
If interviews indicate that there may be underpayments involving a particular trade(s), the interviewer is encouraged to interview as many workers in that trade(s) that are available.
Sources
[1] Form HUD-11 (03/2025), Record of Employee Interview, U.S. Department of Housing and Urban Development (the Official source link on this page).