Business Entities Records - Order Form at a glance
What it is: Instructions for Completing the Business Entities Records - Order Form.
Where and when to file: Where to Submit Paper Request: All certified copy and certificate requests are processed only in the Secretary of State's Sacramento office.
A filled-in Business Entities Records - Order Form example: a certified copy of an LLC's articles, dropped off in person
How to fill out Business Entities Records - Order Form, box by box
Requestor's Information
Type or clearly print the requestor's information.
In person drop off only, please indicate type of return method requested: Mail Pick-Up. Individual's name.
Results of mail-in requests will be returned by mail.
Return address (only complete if no check or money order submitted).
Order Details
Complete this section with entity details.
Secretary of State Entity/File Number (recommend).
Entity Type: (check 1 box).
“Other” types may include: foreign associations, unincorporated associations, unincorporated nonprofit associations, foreign name registrations, foreign partnerships, and foreign lending institutions.
Copy Requests
Check the relevant box(es) for your request.
Certified copies are $5.00 per document. (checked November 8, 2026)
Articles/Formation/Registration: Document that initially formed or registered the entity with the California Secretary of State.
All Amendment documents only, Plain or Certified. All Amendment Documents: Includes restated articles, mergers, dissolutions, cancellations, etc. (3b)
The Last Two Statements of Information: includes last complete and last no change Statements of Information of record.
All Documents and Statements of Information: Record will include all of the entity's documents on record with the California Secretary of State.
Copy of ________: Enter the title of a specific document (i.e., agent resignation, certificate of cancellation, etc.) along with the file date, if available.
Enter the number of copies (plain or certified) requested.
Certificate Requests
Certificate Requests - $5.00 each (checked November 8, 2026)
Enter the number that you are ordering for each item.
Certificate of Status - $5.00 each entity (checked November 8, 2026)
Certificate of Status (lists entity status: i.e., good standing, active, suspended, etc.) - only available for Corp/LLC/LP/GP/LLP # of certified copies
Certificate of No Record - $5.00 each (checked November 8, 2026)
Certificate of No Record (certifies no record of entity found) # of certified copies
More rules for Business Entities Records - Order Form
Business Entities Records - Order Form NOTES: 1. For faster service, order online at https://bizfileOnline.sos.ca.gov/. 2. Orders cannot be changed or cancelled once submitted. 3. All correspondence related to your submission will be sent to the name and address on your check or money order, if applicable.
Business Search: For free online access to corporate, limited liability company and limited partnership information, go to the California Secretary of State's Business Search at bizfileOnline.sos.ca.gov.
Free uncertified PDF copies of corporation, limited liability company and limited partnership documents, including Statements of Information of record for corporations and limited liability companies.
The $10.00 special handling fee provides priority service over orders submitted by mail. (checked November 8, 2026)
The special handling fee is not refundable whether the order is completed or not completed.
Payment Type: Check(s) or money orders should be payable to the Secretary of State.
Do not send cash by mail.
Common questions about Business Entities Records - Order Form
Where do I file it?
Mail order form & payment to: Secretary of State BE Certification and Records: P.O. Box 944260 Sacramento, CA 94244-2600 OR Drop off order form & payment to: Secretary of State 1500 11th Street, 3rd floor, Room 380 Sacramento, CA 95814 Processing Times: For current processing times, go to https://www.sos.ca.gov/business-programs/business-entities/processing-dates.
Are there fees?
Counter Drop Off: A separate, non-refundable $10.00 special handling fee per entity is required if you submit in person (drop off) your order form at the Sacramento office. (checked November 8, 2026)
Sources
[1] Business Entities Records - Order Form (REV 03/2026), California Secretary of State (the Official source link on this page).