Accurately filling out a lifeguard incident report form helps to ensure appropriate follow-up actions and maintain safety standards.
1. Write Basic Information
Begin by filling in the basic information related to the incident. Write the date, time, and exact location within the facility where the accident occurred. Make sure this information is accurate as it sets the context for the entire report.
2. Describe the Incident
Provide a detailed description of the incident. Include what the lifeguard was doing at the time, how the incident occurred, the sequence of events leading to the accident, and any immediate response initiated by the lifeguard or other team members.
3. Document Environmental Conditions
Record the environmental conditions at the time of the incident, such as weather, water conditions (for pool or beachside), visibility, and the number of people around.
4. Record Victim Details
Write all pertinent details about the victim(s) involved in the incident. It includes their full name, age, contact information, and a detailed account of injuries sustained. If medical aid was administered, add details about the first aid provided and the response actions.
5. Collect Witness Statements
If there were any witnesses to the incident, document their accounts in this section. Include their names, contact information, and a brief statement about what they observed.
6. Detail Lifeguard and Staff Actions
Outline the actions taken by the lifeguard and other staff following the incident. Detail the rescue measures, first aid administered, and any equipment used during the response. Also, record when emergency services were contacted and arrived, if applicable.
7. Supervisor’s Review and Follow-Up
Have the supervising lifeguard or manager review the completed report, add any additional comments, and suggest follow-up actions. It might include recommending more training, changes in safety protocols, or equipment checks.
8. Finalize the Report
Ensure that all sections of the report are filled out completely and accurately. Have the reporting lifeguard and their supervisor sign and date the form.