Nj School Application – Fill Out and Use This PDF

PRIVATE VOCATIONAL SCHOOL

APPLICATION

N.J.A.C. TITLE 12, CHAPTER 41

N.J.A.C. TITLE 6A, CHAPTER 19

STATE OF NEW JERSEY

Department of Education

Department of Labor and Workforce Development

PACKET CONTENTS:

1.General Information

2.Administrative Requirements for Private Vocational School Approval Checklist

3.Requirements for Program Approval Checklist

4.Curriculum Assessment Checklist

5.Literacy Curriculum Approval Checklist

6.Application for Initial Approval for a New Private Vocational School

7.Affidavit Statement of Assurances

8.Private Vocational School Staff Data Form

9.Sample Tuition Performance Bond

10.Sample Enrollment Agreement

11.Sample School Catalog

12.Sample Student Transcript

13.Fingerprint Application

14.Section J Form and Instructions

15.New Jersey Administrative Code Title 12, Chapter 41

16.New Jersey Administrative Code Title 6A, Chapter 19, Subchapter 7

GENERAL INFORMATION: PROCEDURES FOR

ESTABLISHING A NEW PRIVATE VOCATIONAL SCHOOL

The Departments of Education and Labor and Workforce Development offer quarterly technical assistance seminars for prospective private vocational school owners and directors. If you are interested in learning more about private vocational school requirements, the application process and the various agencies involved in approving both schools and programs, call 609-984-5262 to leave your name and number for a return call.

ALL FORMS MAY BE DUPLICATED AS NEEDED

State of New Jersey, Departments of Education and Labor and Workforce Development

Application For Initial Approval - Revised 05/31/13

Step I

Read the New Jersey Administrative Code Title 12, Chapter 41-1 et seq. (N.J.A.C. 12:41-1 et seq.), Private Training Providers which has been included in your application packet.

Step II

Requirements for Private Vocational School Approval: Refer to the enclosed checklists: Administrative Requirements for Private Vocational School Approval, Requirements for Program Approval, Curriculum Assessment Checklist and Literacy Curriculum Approval. Submit these checklists along with the required documents/information to either the New Jersey Department of Education or New Jersey Department of Labor and Workforce Development as directed. All required documents must be included in the submitted packets; do not send documents one at a time. Please return documents unbound and in checklist order.

1.Application, Statement of Assurances and Fees: This includes the Application for Initial Approval for a New Private Vocational School and notarized Affidavit Statement of Assurances. The non-refundable application fee is $700 for each school site. Please include a certified check or money order payable to ‘Treasurer, State of New Jersey” along with the required documentation.

2.Financial Readiness: The school must have a designated account that is separate from the owner’s personal financial account or the account of another business. Submit a document showing evidence of an existing school account.

3.Authorization to Conduct Business in New Jersey: Businesses formed in New Jersey as well as those formed in another state but seeking to do business in New Jersey must file organizational documents with the New Jersey Department of Treasury. Corporations, limited partnerships, limited liability partnerships and limited liability companies must submit copies of either a Certificate of Authority or Certificate of Incorporation or Formation. Sole proprietorships and partnerships must provide proof of registration with the local county clerk. In addition each provider must submit a copy of the school’s Business Registration Certificate displaying the exact name of the school as it is registered with the State. This name must be used throughout the private vocational school application. Please contact the New Jersey Department of Treasury’s Division of Revenue for more information.

4.Tuition Performance Bond: Refer to N.J.A.C. 12:41-2.4(e) 4. Include a copy of the

tuition performance bond certificate, which must include: 1) school owner’s name, 2) name and address of school (do not include corporation name if different from school’s name), 3) bond policy number, 4) total amount of the bond, 5) effective dates, and 6) name and address of the insurance company. The tuition performance bond for the school must be made payable to the Commissioner, NJ Department of Labor and Workforce Development, and in a format designated by the Commissioner in the amount of $10,000 for the first year of operation. Please see the enclosed sample format.

Attendance Policy: Each private vocational school must develop a procedure for recording attendance. In the event of a school closure, the tuition performance bond provides student protection. Attendance verification is required in order to execute the bond.

ALL FORMS MAY BE DUPLICATED AS NEEDED

State of New Jersey, Departments of Education and Labor and Workforce Development

Application For Initial Approval - Revised 05/31/13

5.Business Plan: Develop your own business plan or use one of the many models found on the Internet. Your plan must include a mission statement, vision statement, description of financial preparedness and a strategy for enacting the plan. The purpose of this plan is to establish a baseline for your business and to set goals for continued growth. Tuition should calculated utilizing the operational costs of the business and revenue needed for growth.

6.Enrollment Agreement: Refer to the enclosed sample Enrollment Agreement when developing your school’s Enrollment Agreement. The Enrollment Agreement must include information appropriate to your school as provided in the sample, including program title, starting and ending dates, costs, appropriate refund policy, right to cancel and signatures. Each student must receive an approved school catalog and a copy of the signed Enrollment Agreement prior to the start of classes.

7.School Catalog: Refer to the enclosed sample School Catalog when developing your school’s catalog. The catalog must include information for each of the main headings provided in the sample catalog including refund policies and grievance procedures as required by New Jersey Administrative Code. Each student must receive an approved school catalog and a copy of the signed Enrollment Agreement prior to the start of classes. The catalog must also describe any student support services the school may offer.

Dispute Resolution Policy: This policy must be printed in the school catalog. The

policy must include the following: a) who the student should contact in the event of a dispute with the school; b) the timeline for reporting concerns; c) the timeline that the administration will adhere to in addressing concerns; and d) the procedures that the student and administration will follow when resolving concerns. (Refer to the sample school catalog).

8.Student Transcript: Refer to the enclosed sample Student Transcript when developing your school’s Student Transcript. The Student Transcript must include information appropriate to your school as provided in the sample.

9.Other Agency Approvals (if applicable) – If applicable, submit copies of agency approvals for new programs. Examples include the Board of Nursing for Home Health Aide and Licensed Practical Nurse, The Department of Health and Senior Services for Certified Nurse Aide and the Department of Environmental Protection for Dental Radiography.

10.Private Vocational School Staff Data Form: Attach completed Staff Data Forms for all owner(s), director(s) and instructional staff.

11.Fingerprints: Enclosed are fingerprint applications and instructions for the school owner(s) and director(s). All applicants requiring fingerprinting for Private Vocational School employment and ownership will utilize the Live Scan Fingerprinting Service to meet the New Jersey Administrative Code requirements. Sagem Morpho may be contacted at their toll free number (1-877-503-5981 English & Spanish) Monday through Saturday (9 a.m. to 5 p.m.) to schedule a time and place to be fingerprinted. They are responsible for scheduling the fingerprinting appointments within seven (7) business days

ALL FORMS MAY BE DUPLICATED AS NEEDED

State of New Jersey, Departments of Education and Labor and Workforce Development

Application For Initial Approval - Revised 05/31/13

Once the initial application has been submitted for review, please use the following addresses for all future correspondence with the Department of Labor and Workforce Development:

New Jersey Department of Labor and Workforce Development

Center for Occupational Employment Information

Training Evaluation Unit

PO Box 057

Trenton, NJ 08625-0057

OR

New Jersey Department of Labor and Workforce Development

Center for Occupational Employment Information

Training Evaluation Unit

John Fitch Way, 5th Floor

Trenton, NJ 08625

For technical assistance with curriculum development, skill standard alignment, CIP Codes or staff credentials, please email Kathleen Alexander, Department of Education, at kathleen.alexander@doe.state.nj.us.

For technical assistance with literacy curriculum development, skill standard alignment, or literacy staff credentials, please e-mail the Department of Labor and Workforce Development’s Training Evaluation Unit at TrainingEvaluationUnit@dol.state.nj.us.

For all other technical assistance questions, please email the Training Evaluation Unit TrainingEvaluationUnit@dol.state.nj.us. If e-mail is not available, please contact the Training Evaluation Unit at 609-984-5262.

Note: The Departments of Education and Labor and Workforce Development must receive revisions within 60 days of notification by either Department. If the site visit is not successful, the school will have 60 days to address concerns and bring the school into compliance with N.J.A.C. 12:41-1 et seq.

After the application packets are reviewed and determined to be in compliance with the N.J.A.C. 12:41-1 et seq., a site visit will be scheduled. During the site visit, Specialists from each department will provide technical assistance, inspect the facility, review documents and address any outstanding issues in order to verify that the facilities and instructional equipment identified in the application for program approval are available and appropriate for instruction.

ALL FORMS MAY BE DUPLICATED AS NEEDED

State of New Jersey, Departments of Education and Labor and Workforce Development

Application For Initial Approval - Revised 05/31/13

Upon receipt of the Certificate of Approval, training providers must apply to be placed on the New Jersey Eligible Training Provider List (ETPL) before any training funds may be issued. Application is through the internet-based site, www.njtopps.com. Prior to applying, the training provider must contact the Center for Occupational Employment Information (COEI) to have their Federal Employer Identification Number (FEIN) entered into the database and must be given an initial password for access. Please email your FEIN to Michelle Sexton, of the COEI, at michelle.sexton@dol.state.nj.us so an initial password can be provided. For other questions regarding the ETPL, please call Ms. Sexton at (609) 292-5008.

Additional Private Vocational School Forms are available online at: http://lwd.dol.state.nj.us/labor/wfprep/coei/teu/teu.html

ALL FORMS MAY BE DUPLICATED AS NEEDED

State of New Jersey, Departments of Education and Labor and Workforce Development

Application For Initial Approval - Revised 05/31/13

CURRICULUM ASSESSMENT CHECKLIST

Instructions: Use this checklist to assess each of your curriculum proposal(s) and to be sure you have all necessary curriculum components developed. Each curriculum proposal must include the items identified in the checklist below.

For DOE Use Only (√)

13.Enrollment: Estimate the maximum number of students you expect to enroll in each program/course.

For NJDOE Use Only

Signature: Education Program Development Specialist

Date

ALL FORMS MAY BE DUPLICATED AS NEEDED

State Of New Jersey, Departments of Education and Labor and Workforce Development

Application For Initial Approval 042004

Department of Labor and Workforce Development

Literacy Curriculum Approval Checklist

Instructions: Use this check list to assess each of your literacy curriculum proposal(s) and to ensure that all necessary curriculum components have been developed. Your curriculum proposal must include the items identified in the check list below. All literacy programs must be submitted to the Department of Labor and Workforce Development.

3Curriculum Description/Outline of Subjects: Each curriculum must:

1)Provide in narrative form a program description including the major elements of instruction of each course within the program;

2)Provide the necessary curriculum components, including subjects or topics, for each course within the program;

3)Provide Core Literacy Curriculum which should include instructional practices, such as but not limited to: phonemic awareness, systemic phonics, fluency, and reading comprehension;

4)Learning should be in real-life contexts to ensure that individuals gain the skills necessary to compete in the workplace;

5)Activities should be built on a strong foundation of research and effective educational practices.

4Competencies: Describe the literacy objectives and competencies to which the program is aligned. Provide the nationally recognized curriculum source(s) to which the program is aligned.

5Competencies Prior to Enrollment: List pre-requisites for this program, including skills required and prior courses to be taken. Include the competencies that students need to meet prior to enrolling in the program

6Facilities: Submit a floor plan of the proposed classroom including furniture and equipment as appropriate.

7Intensity and Duration: Classes must be of sufficient intensity and duration to enable the learner substantial learning gains. List in outline form the topic/subjects that will be covered. Include number of hours for each subject/topic and total instructional hours of the program.

8Instructional Strategies: Describe the intended instructional methods to be used, audio/visual aids and other educational technology to be used.

9Equipment and Supplies: Separately, list the equipment, tools and text materials that will be used in each course within the program necessary to fulfill the competencies and skills identified in Item 4.

10Evaluation: Describe method(s) by which learners will be evaluated and identify the pre and post assessments to be used. Include the grading policy and a copy of any skill proficiency assessment instrument(s) to be used in the course/program. Provide specific techniques to be used to measure learner's progress and evaluations for each major element of instruction. Include samples of assessment tools to be used.

11Instructional Staff: Provide the names and job titles of instructional staff. If staff has not yet been identified, provide a description of the qualifications & required certifications, if applicable.

12Enrollment: Estimate the maximum number of students you expect to enroll in each program.

13 Section J: Completed Section J Form for each program. Be sure to include the CIP Code, tuition and fees.

For LWD Use Only

APPLICATION FOR INITIAL APPROVAL FOR A NEW PRIVATE VOCATIONAL SCHOOL

Please complete the Application for Initial Approval to operate a new private vocational school in accordance with N.J.A.C. 12: 41 et seq.

I.SCHOOL DATA

Name of School: ___________________________________________________________________________________________

Street Address: ______________________________________________________County: _______________________________

City: _______________________________________State: __________________Zip Code: ______________________________

Telephone Number: ( )____________________________Fax Number: ( )_____________________________________

Federal I.D. Number: _________________________________e-mail Address: _________________________________________

Web Page Address: __________________________

II.OWNER DATA* For Emergency Use Only

*If there is more than one owner, please attach an additional sheet with information for each owner.

III.CORPORATE DATA

City: _______________________________________State: __________________Zip Code: ______________________________

Name of School Director: ___________________________________________________________________________________

Home Address: ____________________________________________________________________________________________

Telephone Number: ( )____________________________ e-mail Address: _________________________________________

Fax Number: ( )_____________________________________

Name(s) of co-director(s) in charge of the school in the absence of the director__________________________________________

_________________________________________________________________________________________________________

Sagem Morpho fingerprinting required for all owners and co-directors.

Private Vocational School Staff Data Form

PERSONAL INFORMATION

MONTH/YEAR

MONTH/YEAR

ALL FORMS MAY BE DUPLICATED AS NEEDED

State Of New Jersey Departments Of Education and Labor and Workforce Development

Renewal Application 0508

NAME OF INSURANCE COMPANY

KNOW ALL MEN BY THESE PRESENTS, that the applicant for said approval

____________________________________of _______________________________________

OwnerName of School

located at________________________________________________________ as Principal, and

Address

________________________________with principal office in the State of New Jersey located at

Name of Insurance Company

____________________________________________, as Surety, are held firmly bound unto the

Address

Commissioner, New Jersey Department of Labor and Workforce Development, P.O. Box 055, Trenton, NJ 08625-0055 for the benefit and protection of the students of said principal, in the

sum of $____________________________,__________________________________________

lawful money of the United States of America, to be paid to the Commissioner, New Jersey Department of Labor and Workforce Development, its certain attorney or assigns, to which payments well and truly be made, we bind ourselves, jointly and severally our heirs, executors, administrator’s successors and assigns firmly by these presents.

Signed, sealed with our seals, and delivered this _______________day of __________in

the year of 20_____.

WHEREAS, the above bounden Principal desires to operate its school at the place set forth above in the manner required both by its express contracts with its student as well as the rules and regulations of the New Jersey Department of Labor and Workforce Development.

This bond is expressly issued on condition that it may be cancelled by the Surety on 30 days written notice to obligee.

IN WITNESS WHEREOF, the parties have hereunto set hands and seals the day and year first above written.

State Of New Jersey Department Of Education and Labor and Workforce Development

Application For Initial Approval 1208

SCHOOL NAME

SCHOOL ADDRESS

Telephone: _________ Fax: __________

ENROLLMENT AGREEMENT

Name: _________________________________ Social Security Number __________________________________

Address: _____________________________________________________________________________________

Telephone Number:_____________________________Email: __________________________________________

Program Title: ________________________________ Total Program Hours:______________________________

Class Schedule: _____ Monday – Friday from 9:00 a.m. to 4:00 p.m. _____ Saturdays from 9:00 a.m. to 4:00 p.m.

Start Date:_____________________________________End Date:_______________________________________

There is a non-refundable registration fee of $__________. This fee is not part of the tuition. The tuition will cover

the entire program. The student is responsible for _________ percent of the total tuition payable on or before the

first day of class. All tuition monies paid by the student will be refunded if the applicant cancels this contract within three business days from the date of signing. This refund, less the registration fee, is applicable even if instruction

The school has received the sum of $_________ on _________ 200___ with a remaining balance of $___________.

This balance is to be paid within _____________ installments beginning __________, 200____ and ending on

_______________, 200____.

Tuition Refund Policy

ABC School’s refund policy is based on full-time attendance in courses/programs exceeding 300 hours, but not exceeding 1200 hours (N.J.A.C. 12:41-2.4k(2). The school may retain the registration fee and a portion of the monies paid for books, equipment and tools. The director of the school must be notified in writing within five business days of the date of withdrawal. The school shall adhere to the following refund policy in the event of notification by the student of withdrawal from the school or termination by the school prior to completion of the course or program:

The student agrees to maintain regular attendance and to abide by the rules and regulations of the school. The student understands that regular attendance is the obligation of the student and that the school’s policy regarding absence and make-up as stated in the school catalog will apply. Violation of school rules and regulations may subject the student to dismissal.

The student acknowledges receiving a copy of this agreement, the school catalog, and written confirmation of acceptance prior to signing this contract. The student by signing this contract acknowledges that he/she has read this contract and understands the terms and conditions and agrees to the conditions outlined in this contract. Signing of this contract by the school is written confirmation by the school that the above-named student has been approved to enter the above-named program(s). This agreement is not binding until three business days after signing by both parties. The student and the school will retain a copy of this agreement.

School Secretaries and Attendance Staff

Secretaries and attendance staff are available Monday through Friday from 7:30 a.m. to 9:00 p.m.

School Calendar

The following holidays will be observed by the school and classes will not be held. Holidays are not counted as part of the contracted time schedule and are calculated into your contract.

Observed Holidays

New Years Day

Martin Luther King Day

Independence Day

Memorial Day

Labor Day

Thanksgiving

Christmas

SAMPLE SCHOOL CATALOG

Revised 2009/KMA/DOE

4

Attendance Requirements

Blue Chip Learning Center records the daily attendance of each student in accordance with state guidelines. Records of student’s attendance will be kept on file and are available for student review. This school requires students to be in attendance for 80 percent of the program. Absenteeism for more than 20 percent of the total program constitutes cause for dismissal. Students who have greater than 20 percent absences will have their case reviewed by the school director with the likelihood of being dropped from the program. Students who realize that their absence will extend beyond 20 percent of the program have the option of requesting an official leave of absence.

Leave of Absence

Students will be granted a leave of absence upon request. The following guidelines must be adhered to:

1.The request for a leave of absence must be submitted to the attendance officer in writing.

2.The request must have the date that the student will begin the leave and the expected date of return to classes.

3.Leaves of absence will be honored within the student’s Enrollment Agreement contract and will not extend beyond the contract. Should a leave request take the student beyond the contracted completion date, the student may be subject to re- entry under a new contract or an amended contract. If the student does not re- enter within the contracted schedule and does not arrange for a contract amendment then the student’s contract will be terminated. When appropriate the student may be entitled to a refund in accordance with the school’s refund policy.

Note: Each individual situation will be handled privately. The school will make every effort to help students meet their educational goals. It will be necessary to meet with the attendance officer before returning to class. Leave of absences that extend beyond the original contract may be subject to additional tuition costs. Students should be prepared to make up lessons lost prior to reentry into the program.

Class Cuts

Hours lost due to cutting class will be recorded as absences. Students are responsible for making up class work and assignments. Missed lessons must be made-up in order to meet the minimal attendance and graduation requirements. Students will need to meet with the attendance officer before returning to class.

SAMPLE SCHOOL CATALOG

Revised 2009/KMA/DOE

6

Make-up Work

In order for students to meet their educational goals they must receive instruction in all aspects of the program. Lessons missed due to absences or a leave of absence need to be made up. The student must makeup missed classes and assignments within five (5) business days of returning to school. Please refer to the school’s make-up schedule for days and times available. Students should meet with their instructor to get missed assignments. Students who do not take advantage of the school’s make-up policy may need to arrange for private instruction at an additional cost to the student. Private instruction will incur additional fees at the rate of $20 per hour. When applicable, should the student request to wait until the missed lesson is offered in another class the student needs to be aware that this may change their completion date. The student will need permission from the school director for a change in completion date and may result in a contract amendment.

Tardiness

Developing good work ethics is an important part of the training at Blue Chip Learning Center. Students arriving late for class are interrupting the instructor and other students. The following recording system will be used for tardiness.

1 to 15 minutes late will be counted as 15 minutes late

16 to 30 minutes late will be counted as 30 minutes late

31 to 60 minutes late will be counted as 1 hour late

It is the responsibility of the student to make up missed assignments. Blue Chip Learning Center encourages students to plan to arrive at the school at least 10 minutes before the start of class.

Code of Conduct

The following conduct is unacceptable and will not be tolerated:

1.All forms of bias including race, ethnicity, gender, disability, national origin, and creed as demonstrated through verbal and/or written communication and/or physical acts.

2.Sexual harassment including creating a hostile environment and coercing an individual to perform sexual favors in return for something.

3.All types of proven dishonesty, including cheating, plagiarism, knowingly furnishing false information to the institution, forgery and alteration or use of institution documents of identification with intent to defraud.

SAMPLE SCHOOL CATALOG

Revised 2009/KMA/DOE

7

STUDENT TRANSCRIPT

Official Transcript

School's Name School's

Complete Address

Number of Transfer Hours (if applicable) ________________ in Program/Course(s)

Transfer Hours Accepted From (Name of School and Address)

Any grade falling below the school's graduation requirement of 70% (The above sample grades are aligned with recommendations from national accreditating agencies and various state agencies. It is the responsibility of each school to set their grading policy.)

Sample Student Transcript Form/2004

CRIMINAL HISTORY FINGERPRINT INSTRUCTIONS

SAGEM MORPHO INC. LIVE SCAN FINGERPRINTING

PRIVATE VOCATIONAL SCHOOL OWNER/DIRECTOR

The following information is provided for applicant fingerprinting prior to ownership of/employment in Private Vocational Schools under the supervision of the Department of Education. The Owner/Director must arrange an appointment with Sagem Morpho Inc., a private fingerprinting vendor, by calling the toll free telephone number at 1-877-503-5981, Monday through Saturday, 9 a.m. to 5 p.m. For the hearing impaired, call 1-800-673-0353. The operator will schedule an appointment within seven (7) business days at a location within a 20-mile radius of the applicant’s home or worksite. Prior to calling the above telephone number, please have available this form, your Social Security Number, address including zip code and telephone number. The following information must be furnished to the Sagem Morpho Inc. operator:

Please remember to have valid photo identification with you for your appointment. Acceptable forms of identification include: federal/state/county/municipal photo identification cards, driver’s license with a photograph or passport. The fingerprint technician will check your identification and possibly ask for additional identification information. No prints will be taken if the applicant cannot produce a photo I.D. You will be given a receipt upon completing the process as proof of fingerprinting, including a PCN#. Please enter that number for your record and retain in your possession. (Copies of the Sagem Morpho application and this receipt must be forwarded to the New Jersey Department of Education along with the appropriate application/checklist.)

PCN #___________________________

NAME:__________________________ SSN:_______________ DOB:_______________________

APPOINTMENT DATE:___________________ TIME OF APPOINTMENT:______________

LOCATION SITE FOR PRINTING:_______________________________________________________

THIS FORM MUST BE PRESENTED TO THE SAGEM MORPHO TECHNICIAN WITH PAYMENT IN THE FORM OF A PERSONAL CHECK, MONEY ORDER OR CREDIT CARD AT TIME OF FINGERPRINTING AND RETURNED TO THE OWNER/DIRECTOR UPON COMPLETION OF THE FINGERPRINT PROCESS.

PLEASE READ ALL INSTRUCTIONS PRIOR TO SUBMITTING

SECTION J FORMS FOR APPROVAL

Instructions for Completion: Complete a separate Section J form for each new or modified program. Provide the CIP Code for each program title. CIP Codes can be found at http://nces.ed.gov/ipeds/cipcode/default.aspx?y=55. Please provide the program description as it will be entered on the Eligible Training Provider List (ETPL). The program description must match the submitted curriculum and school catalog description of the program. If modifying a previously approved program, provide a description of the modification and attach all required documents.

NOTE: Accredited schools offering programs in credit hours must not enter clock hours on the Section J. Please enter either clock or credit hours – not both.

Mailing Instructions:

Section Js submitted for new program approval or modifications of program title, CIP Code, hours of instruction/credit hours or program description must be mailed directly to the Department of Education at the following address:

Kathleen Alexander, MSQSM

Education Program Development Specialist

New Jersey Department of Education

Division of Student and Field Services

PO Box 500

Trenton, NJ 08625-0500

Section Js submitted for approval of modifications to tuition, administrative fees, text book fees, tool/supply fees, test/licensing/inoculation fees must be forwarded to the Department of Labor and Workforce Development. Section Js can be submitted via email to stephanie.zacniewski@dol.state.nj.us; faxed to (609) 292-6692; or mailed to the following address:

Stephanie Zacniewski, Sr. Management Assistant

New Jersey Department of Labor and Workforce Development

Center for Occupational Employment Information

Training Evaluation Unit

PO Box 057

Trenton, NJ 08625-0057

FAILURE TO MAIL YOUR SECTION J TO THE CORRECT DEPARTMENT WILL DELAY YOUR APPROVAL.

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 1. GENERAL PROVISIONS

N.J.A.C. 12:41-1.1 (2007)

§12:41-1.1 Purpose

(a)The general private training provider rules in N.J.A.C. 12:41-2 define what all private trainers of the general public and/or clients of public agencies may be required to provide to receive approval as providers of training.

(b)The individualized private training provider rules in N.J.A.C. 12:41-3 identify the specific operating requirements for private vocational schools, out-of-State private vocational schools, and correspondence schools, that wish to operate within the workforce readiness system.

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 1. GENERAL PROVISIONS

N.J.A.C. 12:41-1.2 (2007)

§12:41-1.2 Scope

(a)The general private training provider rules in N.J.A.C. 12:41-2 define the institutional and programmatic requirements for private training providers to participate in the workforce readiness system not approved by any other appropriate state or licensing agency.

(b)Private training providers include all business enterprises operated for profit or nonprofit that deliver workforce readiness training programs.

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 1. GENERAL PROVISIONS

N.J.A.C. 12:41-1.3 (2007)

§ 12:41-1.3 Definitions

The following words and terms, when used in this chapter, shall have the following meanings unless the context clearly indicates otherwise.

"Certificate of approval" means the document that provides evidence of the school's registration and permit to operate issued by the Commissioner of Labor and Workforce Development as prescribed in N.J.S.A. 18A:69-2.

"Certificate of authority" means the document issued by the Secretary of State that provides evidence of permission to conduct business in New Jersey.

"Chapter 531 provider" means a private business, nonprofit agency, private organization or community-based organization that provides occupational workplace readiness training approved by the Department of Labor and Workforce Development.

"Commissioner" means the New Jersey Commissioner of Labor and Workforce Development.

"Course" means an organization of subject matter and related learning experiences designed to meet an occupational objective offered for the instruction of students on a systematic basis.

"Customized training" means training designed to meet the needs of an individual or a company's workforce.

"Customized training provider" means a college or university governed by a board of trustees, a public school governed by a school board, a private vocational school approved by the Department of Labor and Workforce Development, a private training vendor approved by the legally designated authority or nonprofit agency, a community-based organization or any other provider of training approved by the Department of Labor and Workforce Development in accordance with the process established under N.J.S.A. 44:12-2, P.L. 1981, c.531.

"Department" means the New Jersey Department of Labor and Workforce Development.

"Instructional hour" means a minimum of 50 minutes of class lecture or recitation, faculty-supervised laboratory, shop training, or internship in a 60-minute period. It also means 60 minutes of preparation in a correspondence course as defined by Section 600.2, Higher Education Act of 1965 as amended; 20 U.S.C. §§ 124-129; and 26 U.S.C. § 501C.

"Private training provider" means a private vocational school, correspondence school, private training vendor, nonprofit agency, community based organization or any other provider of training whose educational programs are supported with public funds or through tuition charges to the general public.

N.J.A.C. 12:41-1.3

"Private vocational school" means a business enterprise operated for either profit or nonprofit which does business in

New Jersey and which recruits adult students from the general public; charges tuition and/or other fees; offers instruction to a group or groups of four or more adult students at one time; and offers preparatory instruction for entry-level employment or for upgrading in a specific occupational field.

"Program" means the planned sequence of courses, services, or activities designed to meet an employment objective.

"Resident private vocational school director" means the person responsible for the total operation of the individual school site.

"Workforce readiness system" means all education, employment, and training programs and services designed to meet the needs of New Jersey's workforce comprised of entering, unemployed, employed, and/or displaced workers.

"Workforce readiness training" means occupational education experiences that lead to employment.

HISTORY:

Amended by R.2000 d.360, effective September 5, 2000.

See: 32 N.J.R. 2009(a), 32 N.J.R. 3338(a).

Added "Chapter 531 provider", "Customized training" and "Customized training provider".

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 2. GENERAL RULES FOR PRIVATE TRAINING PROVIDERS

N.J.A.C. 12:41-2.1 (2007)

§ 12:41-2.1 Authority for private training provider rules

The Commissioner shall approve private training providers, training programs, training sites and operating procedures used in the State's workforce readiness system according to N.J.S.A. 8A:69-1 et seq., P.L. 1981, c.531 (N.J.S.A. 44:12-2), P.L. 1992, c.43 (N.J.S.A. 34:15D-1 et seq.) and P.L. 101-392, Section 113(b)14.

HISTORY:

Amended by R.2000 d.360, effective September 5, 2000.

See: 32 N.J.R. 2009(a), 32 N.J.R. 3338(a).

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 2. GENERAL RULES FOR PRIVATE TRAINING PROVIDERS

N.J.A.C. 12:41-2.2 (2007) § 12:41-2.2

Application for program approval

(a)A private training provider shall submit an application for program approval on a form provided by the Department.

(b)The application shall include:

1.A completed notarized application form provided by the Department;

2.Certificates of compliance with the Uniform Construction Code for fire, health and occupancy when appropriate;

3.Liability insurance;

4.Owners' and directors' letters of reference;

5.A program of instruction that is based on specific occupational objectives and competencies, aligned with the

National Skill Standards, established under Title V of the National Skill Standards Act of 1994, 20 U.S.C. §§ 5931 et seq., or other nationally recognized curriculum sources; and

6.A program of study comprised of:

i.The major elements of instruction;

ii.The number of instructional hours;

iii.A description of the method of instruction;

iv.A delineation of the educational space;

v.A list of equipment, tools and text materials which shall be aligned to the competencies and skills that will be taught;

vi.The scheduled hours of instruction; and

vii.An assessment instrument in accordance with State, national or industry standards.

HISTORY:

N.J.A.C. 12:41-2.2

Amended by R.2000 d.360, effective September 5, 2000.

See: 32 N.J.R. 2009(a), 32 N.J.R. 3338(a).

Rewrote (a); and in (b), deleted ", consisting of (b)1 below through 6 below" following "application" in the introductory paragraph, and substituted "program of study" for "curriculum" in the introductory paragraph of 6.

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 2. GENERAL RULES FOR PRIVATE TRAINING PROVIDERS

N.J.A.C. 12:41-2.3 (2007)

§12:41-2.3 Application for facilities approval

(a)A private training provider shall submit a floor plan of the proposed facility with the application for program approval.

(b)The Department shall, prior to issuance of a certificate of approval, verify that the facilities and instructional equipment identified in the application for program approval are available and appropriate for instruction.

HISTORY:

Amended by R.2000 d.360, effective September 5, 2000.

See: 32 N.J.R. 2009(a), 32 N.J.R. 3338(a).

In (a), deleted "to the Commissioner" following "approval".

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 2. GENERAL RULES FOR PRIVATE TRAINING PROVIDERS

N.J.A.C. 12:41-2.4 (2007)

§12:41-2.4 Operations

(a)A private training provider shall ensure that education and training programs are designed and delivered in such a way that all adult students are able to demonstrate the knowledge and skills specified in the approved program application according to N.J.A.C. 12:41-2.2(b)5 and 6.

(b)A private training provider shall ensure the quality of education, training facilities and operating practices through the use of nationally recognized standards of operation approved by one of the national accrediting agencies recognized by the U.S. Secretary of Education.

(c)A private training provider shall ensure the quality of education in the following areas:

1.Curricula;

2.Faculty;

3.Facilities, equipment, and supplies;

4.Fiscal and administrative capacity as appropriate to the specified scale of operations;

5.Student support services;

6.Practices for recruitment and admissions;

7.Publication of academic calendars and catalogs;

8.Grading policies;

9.Program length, tuition, and fees in relation to the subject matters taught and the objectives of the degrees or credentials offered;

10.Measures of program length in clock hours or credit hours;

11.Success with respect to student achievement in relation to mission, including, as appropriate, consideration of course completion, state licensing examination and job placement rates;

12.Acceptable default rates in the student loan programs under Title IV of the Higher Education Act of 1965, 20 U.S.C. §§ 1061 et seq., based on the most recent data provided by the Secretary, U.S. Department of Education; and

N.J.A.C. 12:41-2.4

13.Compliance with the institution's responsibilities under Title IV of the Higher Education Act of 1965, 20 U.S.C.

§§1061 et seq., including any results of financial or compliance audits, program reviews, student complaint investigations and such other information as the Commissioner may provide to the agency.

(d)A private vocational school owner shall appoint a resident director who is responsible for the total operation of the individual school site.

(e)A private school owner, in addition to submitting an application for program approval pursuant to N.J.A.C. 12:41- 2.2, shall submit an initial application for institutional approval to the Commissioner. The application shall include documentation of the following:

1.A business plan;

2.A copy of the audited financial statements;

3.A copy of a certificate of authority or corporate registration to conduct business in the State of New Jersey;

4.A tuition performance bond payable to the Commissioner and in a format designated by the Commissioner in the amount of $ 10,000 or 2.5 percent of annual gross income, whichever is greater;

5.A criminal history of the private vocational school owners and resident director(s);

6.A dispute resolution policy;

7.An enrollment agreement;

8.A school bulletin;

9.A school application for admission; and

10.A copy of the school advertising materials.

(f)A private school owner shall submit an annual application for renewal of a certificate of approval to operate a private vocational school or correspondence school. The application shall include documentation current as of the time of application of:

1.Audited financial statements;

2.A tuition performance bond payable to the Commissioner and in a format designated by the Commissioner in the amount of $ 10,000 or 2.5 percent of annual gross income, whichever is greater; and

3.Any other modifications to the documentation provided in the original application for institutional approval according to (e) above.

(g)A private vocational school owner, within three years of receiving the initial certificate of approval, must apply for accreditation from one of the national accrediting agencies recognized by the U.S. Secretary of Education and receive accreditation within five years from the date of the initial application for a New Jersey certificate of approval.

(h)A resident director shall provide to each enrolled student a copy of the:

1.School's bulletin;

2.Student's enrollment agreement;

N.J.A.C. 12:41-2.4

3.School's grievance procedures; and

4.School's policies necessary for the student's successful attendance at the school including, but not limited to, the information specified in (e) 5, 6 and 7 above.

(i)A resident director shall file with the Commissioner any changes in tuition and fees not less than 60 calendar days prior to the effective date of the changes.

(j)A private vocational school owner shall adhere to the following refund policy in the event of notification by the student of withdrawal from the school or termination by the school prior to the completion of the course or program:

1.The school may retain all or part of the registration fee.

2.The school may require that the student retain all books, equipment and tools purchased from the school and issued to the student. The school may refund a portion of the monies paid if the books, equipment and tools are in proper condition for resale.

(k)A private vocational school owner shall calculate refunds of tuition paid in advance or sums due the school where tuition is paid on a weekly, monthly, or semester basis, to which the following shall apply:

1.For courses of 300 hours or less, the school may retain the registration fee plus a pro-rata portion of the tuition calculated on a weekly basis.

2.For full-time attendance in courses exceeding 300 hours in length but not exceeding 1,200 hours, the school may retain the registration fee plus:

i.Ten percent of the total tuition if withdrawal occurs in the first week;

ii.Twenty percent of the total tuition if withdrawal occurs in the second or third week;

iii.Forty-five percent of the total tuition if withdrawal occurs after the third week but prior to the completion of 25 percent of the course;

iv.Seventy percent of the total tuition if withdrawal occurs after 25 percent but not more than 50 percent of the course has been completed; or

v.One hundred percent of the total tuition if withdrawal occurs after completion of more than 50 percent of the course.

3.For part-time attendance in courses over 300 hours in length, calculation of the amount the school may retain in addition to the registration fee shall be:

i. Ten percent of the total tuition if withdrawal occurs in the first 25 hours of scheduled attendance;

ii.Twenty percent of the total tuition if withdrawal occurs between 26 and 75 hours of scheduled attendance; or

iii.Calculated on the same basis as for full-time attendance pursuant to (k)2iii through v above after 75 hours of scheduled attendance.

(1)In cases where other fees have been charged, the refund shall be based upon the extent to which the student has benefited. For example, the graduation fee shall be refunded; the activity fee shall be pro-rated.

(l) A private vocational school shall accept for enrollment only adult students who demonstrate possession of a high school diploma or a General Education Development (GED) state issued diploma or attainment of a passing score on a

N.J.A.C. 12:41-2.4

standardized ability to benefit test recognized by the United States Department of Education.

HISTORY:

Amended by R.2000 d.360, effective September 5, 2000.

See: 32 N.J.R. 2009(a), 32 N.J.R. 3338(a).

Rewrote the section.

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 2. GENERAL RULES FOR PRIVATE TRAINING PROVIDERS

N.J.A.C. 12:41-2.5 (2007)

§12:41-2.5 Appeals process

(a)The Commissioner shall revoke or withhold a certificate of approval or place reasonable conditions upon the continued operation of the school when the Commissioner has evidence of these rules being violated.

(b)The Commissioner shall direct the owner of the school prior to the revocation of approval to show cause why such a sanction shall not be imposed in accordance with the procedures established under N.J.A.C. 6A:3-3.1.

HISTORY:

Amended by R.2000 d.137, effective April 3, 2000.

See: 31 N.J.R. 4173(a), 32 N.J.R. 1177(a).

In (b), changed N.J.A.C. reference.

Amended by R.2000 d.360, effective September 5, 2000.

See: 32 N.J.R. 2009(a), 32 N.J.R. 3338(a).

In (a), substituted "the Commissioner has" for "there exists".

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 3. PRIVATE VOCATIONAL SCHOOLS, OUT-OF-STATE PRIVATE VOCATIONAL SCHOOLS

AND CORRESPONDENCE SCHOOLS

N.J.A.C. 12:41-3.1 (2007)

§12:41-3.1 Registration and approval of private vocational schools

(a)The Commissioner shall issue certificates of approval to private vocational schools pursuant to this chapter.

(b) A private vocational school, out-of-State private vocational school or correspondence school shall:

1.Submit an application for a certificate of approval to operate in accordance with N.J.A.C. 12:41-2.2, 2.3 and 2.4;

2.Register annually with the Commissioner for the purposes of delivering training programs as an approved provider in the workforce readiness system as prescribed in N.J.S.A. 18A:69-2 and 18A:69-6.1;

3.Pay registration and renewal fees as prescribed by N.J.S.A. 18A:69-3 and 6.3;

4.Furnish information and reports to the Commissioner as prescribed by N.J.S.A. 18A:69-4, 5 and 6.1; and

5.Apply for national accreditation as prescribed in N.J.A.C. 12:41-2.4(g) prior to submission of the third annual renewal application by including a letter from a nationally recognized accreditation commission confirming application status in accordance with N.J.A.C. 12:41-2.4 (g).

(c)A marketing representative of an out-of-State private vocational school or correspondence school shall register with the Commissioner and shall pay an annual fee according to N.J.S.A. 18A:69-6.1.

HISTORY:

Amended by R.2000 d.360, effective September 5, 2000.

See: 32 N.J.R. 2009(a), 32 N.J.R. 3338(a).

Rewrote the section.

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 4. CUSTOMIZED TRAINING PROVIDERS

N.J.A.C. 12:41-4.1 (2007)

§12:41-4.1 Customized training program approval

(a)A customized training provider shall submit an application for program approval as described in N.J.A.C. 12:41-2.2(a) and (b).

(b)The Commissioner shall approve customized training programs, pursuant to the New Jersey Employment and Workforce Development Act, P.L. 1992, c.43 (N.J.S.A. 43:15D-1 et seq.)

NOTES:

Chapter Notes

NEW JERSEY ADMINISTRATIVE CODE

Copyright (c) 2007 by the New Jersey Office of Administrative Law

*** THIS FILE INCLUDES ALL REGULATIONS ADOPTED AND PUBLISHED THROUGH THE ***

*** NEW JERSEY REGISTER, VOL. 39. NO. 8, APRIL 16, 2007 ***

TITLE 12. DEPARTMENT OF LABOR

CHAPTER 41. PRIVATE TRAINING PROVIDERS

SUBCHAPTER 5. CHAPTER 531 PROVIDERS

N.J.A.C. 12:41-5.1 (2007)

§12:41-5.1 Chapter 531 program approval

(a)A Chapter 531 private training provider shall submit an application for program approval as described in N.J.A.C. 12:41-2.2(a) and (b).

(b)An approved Chapter 531 private training provider shall deliver training programs which include: 1. Job search/job readiness;

2.Academic remediation;

3.Career major/occupational skills; and

4.Technical training instruction in accordance with N.J.A.C. 12:41-2.2.

(c)The Commissioner shall issue to the Department of Labor recommendations on the educational appropriateness of programs intended to serve the needs of eligible recipients of Federal or State-supported training programs based on economic need under P.L. 1981, c.531 (N.J.S.A. 44:12-2).

NOTES:

Chapter Notes