Personal details form (VAF4A) at a glance
What it is: The Personal details form (VAF4A) November 2018 is the Family settlement application form for use outside the UK only.
Who signs: Add the Applicant's signature and the Date.
A filled-in Personal details form (VAF4A) example: an applicant starts Part 1

How to fill out Personal details form (VAF4A), box by box
Part 1 About you

If the Home Office does need to interview you, enter what language you would like to use in the interview.
Enter the date on which you wish to travel to the UK. Enter your Given name(s) as shown in your passport.
Enter your Family name as shown in your passport.
Enter any other names you are known by and any other names you have been known by as Other names.
Select the relevant box for Sex: Male or Female.
More rules for Personal details form (VAF4A)
This form must be completed in English. You may use blue or black ink. Follow the guidance notes carefully and complete all questions unless indicated to the contrary.
Ensure you submit all the relevant original documents that you want the Entry Clearance Officer to see when considering your application. The Home Office may take a decision on your application based on the information contained here without interviewing you.
It is better to explain why you do not have a document to submit than to submit a false document. Your application may be refused if you use a false document, lie or withhold relevant information.
Ensure that you also complete and submit the correct Appendix with your application, failure to do so will delay your application.
If your situation is different
Marital status
Select the relevant box for Marital status: Single, Separated, Married / Civil partner, Unmarried partner, Divorced / Dissolved partnership or Widowed / Surviving civil partner.
Date of birth, Place of birth, Country of birth and Nationality
Enter your Date of birth, Place of birth, Country of birth and Nationality.
Passport information
Provide details of the passport or travel document that you will use to travel to the UK: current passport or travel document number, place of issue, issuing authority, date of issue and date of expiry.
Other nationality or nationalities
1.10 Do you hold, or have you ever held, any other nationality or nationalities? Yes or No. If 'Yes' please provide details.
First passport
2.6 Is this your first passport? Yes or No. If 'Yes' go to Part 3.
2.7 Give details of any previous passports, covering the last 10 years, including where these passports are now.
Your contact details
Enter your full residential address and postal / ZIP code, how long you have lived at the address, your Home (landline) telephone number and your Mobile / Cellular telephone number.
Enter your Email address.
Enter contact details if different from those given in question 3.1.
Your parents and your spouse / partner
Under Your parents, enter your Father's given name(s), family name, date of birth, place and country of birth and nationality / nationalities, and the same for your Mother.
If you are single, widowed, divorced, a surviving civil partner, or you have dissolved a civil partnership go to question 4.17.
Enter the Full name of spouse / partner, the Spouse / partner's nationality / nationalities and the Spouse / partner's date of birth.
Your children
If you do not have children please go to question 4.23.
4.17 Do you have any children? Yes or No. If 'Yes' please provide full details about each child. If you have more than 3 children use the continuation / additional information section at Part 9 and answer the same questions. For each child enter the Child's given name(s), Child's family name, date of birth, place of birth, country of birth and nationality, and select the relevant box for Sex: Male or Female.
Travelled to the UK
6.1 Have you travelled to the UK in the last 10 years? Yes or No. If 'Yes' please provide full details including the date, destination, purpose and duration.
Refused a visa
6.3 Have you ever been refused a visa / EEA Family Permit for any country? Yes or No. If 'Yes' please provide full details including the date, country and reason.
Criminal convictions
6.9 Do you have any criminal convictions either in the UK or overseas (you must include spent and unspent convictions as well as traffic offences)? Yes or No. If 'Yes' please provide full details including the date, country, offence committed and sentence given.
Your sponsor
The sponsor is the relative that you will live with and be dependant on in the UK. Enter the Sponsors's given name(s) and Sponsor's family name.
Enter how exactly you and your sponsor are related.
English language requirement
8.1 Are you exempt from the English language requirement? (select the relevant box) Yes No - If 'No' go to question 8.2. If 'Yes' please explain how you are exempt from the English language requirement, then go to question 9.1.
Provide details of how you meet the English language requirement.
Continuation and additional information
Part 9 Continuation and additional: enter any other information you wish to be considered as part of your application. If you run out of space please use additional sheets of paper to provide all the relevant information required as part of your application.
Selecting the correct Appendix
Part 10 Selecting the correct Appendix: in addition to this Personal Details form you must also complete and submit a paper version of one of the following Appendices. Failure to do so will delay your application.
Complete Appendix 1 if you wish to come to the UK as the adult dependant relative of a person who is present and settled in the UK; or the adult dependant relative of a person with limited leave to enter or remain in the UK as a refugee or as the beneficiary of humanitarian protection; or the child of settled parents or with one parent who has limited leave as a partner or parent granted under the Rules in force before 9 July 2012.
Complete Appendix 2 if you wish to come to the UK as the spouse or civil partner of someone settled in the UK; or the child of a parent who is applying for entry clearance as a partner or the child who is applying to join their parent who is already in the UK and has been granted limited leave as partner granted under the Immigration Rules in force on 09 July 2012; or the fiancé(e) or proposed civil partner of someone settled in the UK; or the unmarried or same sex partner of someone settled in the UK; or the Post Flight family member (spouse or civil partner, unmarried or same-sex partner, fiancé(e) or proposed civil partner, or child) of someone with limited leave to enter or remain in the UK as a refugee or is the beneficiary of humanitarian protection.
Complete Appendix 4 if you wish to come to the UK as the Pre-Flight family member (spouse or civil partner, unmarried or same-sex partner, or child) of someone with limited leave to enter or remain in the UK as a refugee or beneficiary of humanitarian protection.
Complete Appendix 5 if you wish to come to the UK as the parent exercising access rights to a child in the UK.
If you are not coming to the UK under one of the categories you are completing the wrong application form.
Declare and sign
Declare that the documents that you have supplied with this application are genuine and the statements you have made with this application are truthful.
Your application will be automatically refused and you may be banned from going to the UK for 10 years if you use a false document, lie or withhold relevant information.
It is an offence under the Immigration Act 1971 (as amended) to make a statement which you know to be false, or not believe to be true, in order to obtain a visa/entry clearance to the UK.
Have you used an agent or representative to complete this application? Yes or No. If 'Yes' please give details of agent / representative's name and address. What language did you communicate in with the agent / representative to complete the form?
Common questions about Personal details form (VAF4A)
Who signs it?
Add the Applicant's signature and the Date.
Are there fees?
This form is provided free of charge. Your visa application fee will be refunded only if the application is withdrawn in writing within 3 months and 7 days of the original date of application and prior to the submission of biometric data or any processing taking place.
Sources
[1] Personal details form (VAF4A) November 2018, Family settlement application form, Home Office (the Official source link on this page).
