How to Fill Out Form W-8BEN

Form W-8BEN at a glance

What it is: Form W-8BEN is the Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals).

Where and when to file: Give this form to the withholding agent or payer. Do not send to the IRS.

Form W-8BEN is for use by individuals. Entities must use Form W-8BEN-E.

A filled-in Form W-8BEN example: a Canadian individual completes Part I and signs

Form W-8BEN example filled out, example: a Canadian individual completes Part I and signs
Maria Sample, an individual, completes Form W-8BEN for a withholding agent. She is a Canadian citizen with a foreign tax identifying number and claims no treaty benefits. The picture shows Part I and the signature, and none of its entries is real. Her mailing address is not different from above, so Mailing address (if different from above) stays empty. No U.S. taxpayer identification number is required for her, so U.S. taxpayer identification number (SSN or ITIN) stays empty. She claims no treaty benefits, so Part II Claim of Tax Treaty Benefits stays empty. She signs for herself, so Capacity to sign for the person identified on line 1 stays empty. Her foreign tax identifying number is entered, so Check if FTIN not legally required stays empty.

How to fill out Form W-8BEN, box by box

Name of individual who is the beneficial owner and Country of citizenship

Form W-8BEN example filled out, name of individual who is the beneficial owner and Country of citizenship

In Part I Identification of Beneficial Owner (see instructions), enter the Name of individual who is the beneficial owner on line 1 and the Country of citizenship on line 2.

Permanent residence address

Form W-8BEN example filled out, permanent residence address

On line 3, enter the Permanent residence address (street, apt. or suite no., or rural route), the City or town, state or province with the postal code where appropriate, and the Country. Do not use a P.O. box or in-care-of address.

Mailing address (if different from above)

Form W-8BEN example filled out, mailing address (if different from above)

On line 4, enter the Mailing address (if different from above): the City or town, state or province with the postal code where appropriate, and the Country.

U.S. taxpayer identification number (SSN or ITIN)

Form W-8BEN example filled out, u.S. taxpayer identification number (SSN or ITIN)

On line 5, enter the U.S. taxpayer identification number (SSN or ITIN), if required (see instructions).

Foreign tax identifying number

Form W-8BEN example filled out, foreign tax identifying number

On line 6a, enter the Foreign tax identifying number (see instructions). On line 6b, check if FTIN not legally required.

Reference number(s) and Date of birth

Form W-8BEN example filled out, reference number(s) and Date of birth

On line 7, enter the Reference number(s) (see instructions). On line 8, enter the Date of birth (MM-DD-YYYY) (see instructions).

Part II Claim of Tax Treaty Benefits

Form W-8BEN example filled out, part II Claim of Tax Treaty Benefits

Part II Claim of Tax Treaty Benefits is for chapter 3 purposes only (see instructions).

On line 9, certify that the beneficial owner is a resident of the Country you enter within the meaning of the income tax treaty between the United States and that country. On line 10, for Special rates and conditions (if applicable, see instructions), enter the Article and paragraph of the treaty identified on line 9 above, the % rate of withholding and the type of income, and explain the additional conditions in the Article and paragraph the beneficial owner meets to be eligible for the rate of withholding.

Part III Certification and Sign Here

Form W-8BEN example filled out, part III Certification and Sign Here

Under penalties of perjury, you declare that you have examined the information on this form and to the best of your knowledge and belief it is true, correct, and complete. You further certify under penalties of perjury that you are the individual that is the beneficial owner (or are authorized to sign for the individual that is the beneficial owner) of all the income or proceeds to which this form relates or are using this form to document you for chapter 4 purposes, and that the person named on line 1 of this form is not a U.S. person.

You also certify that this form relates to: (a) income not effectively connected with the conduct of a trade or business in the United States; (b) income effectively connected with the conduct of a trade or business in the United States but is not subject to tax under an applicable income tax treaty; (c) the partner's share of a partnership's effectively connected taxable income; or (d) the partner's amount realized from the transfer of a partnership interest subject to withholding under section 1446(f).

For broker transactions or barter exchanges, you certify that the beneficial owner is an exempt foreign person as defined in the instructions.

You authorize this form to be provided to any withholding agent that has control, receipt, or custody of the income of which you are the beneficial owner or any withholding agent that can disburse or make payments of the income of which you are the beneficial owner. You agree that you will submit a new form within 30 days if any certification made on this form becomes incorrect.

Sign on the line for the Signature of beneficial owner (or individual authorized to sign for beneficial owner), enter the Date (MM-DD-YYYY) and the Print name of signer.

Capacity to sign for the person identified on line 1

Form W-8BEN example filled out, capacity to sign for the person identified on line 1

By checking this box, you certify that you have the capacity to sign for the person identified on line 1 of this form.

More rules for Form W-8BEN

If you are resident in a FATCA partner jurisdiction (that is, a Model 1 IGA jurisdiction with reciprocity), certain tax account information may be provided to your jurisdiction of residence.

If your situation is different

You are NOT an individual

Do NOT use this form if you are NOT an individual. Instead, use Form W-8BEN-E.

You are a U.S. citizen or other U.S. person, including a resident alien individual

If you are a U.S. citizen or other U.S. person, including a resident alien individual, do NOT use this form. Instead, use Form W-9.

You are a beneficial owner claiming that income is effectively connected with the conduct of trade or business within the United States (other than personal services)

A beneficial owner claiming that income is effectively connected with the conduct of trade or business within the United States (other than personal services): do NOT use this form. Instead, use Form W-8ECI.

You are a beneficial owner who is receiving compensation for personal services performed in the United States

Where you are a beneficial owner who is receiving compensation for personal services performed in the United States, do NOT use this form. Instead, use Form 8233 or W-4.

You are a person acting as an intermediary

When you are a person acting as an intermediary, do NOT use this form. Instead, use Form W-8IMY.

Sources

[1] Form W-8BEN (Rev. October 2021), Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals), Internal Revenue Service (the Official source link on this page).

Form W-8BEN PDF Details

Part I identifies the beneficial owner, Part II claims tax treaty benefits, and Part III is the certification.

Line 3: Permanent residence address (street, apt. or suite no., or rural route). Do not use a P.O. box or in-care-of address.

Line 8: Date of birth (MM-DD-YYYY).

New form: Submit a new form within 30 days if any certification made on this form becomes incorrect.

Other forms: Entities use Form W-8BEN-E; U.S. persons use Form W-9.

QuestionAnswer
Form NameForm W-8BEN
Form Length1 page
Fillable?Yes
Fillable fields25
Avg. time to fill out5 min
EditionRev. October 2021
OMB No.1545-1621
Matches the agency's fileYes, checked October 24, 2026
Other namesForm W-8BEN, W8BEN, W-8BEN
Official sourceForm W-8BEN (Rev. October 2021), Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals), Internal Revenue Service