Arizona Vehicle Bill of Sale Form

An Arizona motor vehicle bill of sale (also referred to as Form 48-2004) is a legal document verifying a vehicle-related sale or purchase deal. When selling a motor vehicle, most sellers and buyers in the USA complete a bill of sale template. This document possesses legal force as proof of the transfer of vehicle ownership from one person or entity to another person or entity in a private sale. In some states, the bill of sale form is a mandatory document for the vehicle’s registration by a new owner. In Arizona, there is no legal requirement for the provision of a bill of sale, making this practice optional for the parties of the deal.

Arizona bill of sale forms – browse bills of sale that can be used for different assets in the State of Arizona.

Registering a Motor Vehicle in Arizona: Seller Activities

Keep in mind that you need to register the newly acquired motor vehicle within 15 days after its purchase at the Arizona Department of Transportation (ADOT). The vehicle’s seller has to conduct the following activities:

  • Present a notification about the vehicle’s sale on the Arizona portal AZ MVD Now (a “sold” notice, Form 46-8502).
  • The back of the title for the vehicle should be signed off, with the signature notarized with a notary public.
  • The license plate should be removed from the sold vehicle (destroyed in case the seller has no other vehicle).
  • The plate credit should be transferred to another vehicle within 30 days after the sale.

Those who conduct any transfer of motor vehicle ownership should notify the local MVD by issuing a public “sold” notice. This is done to prevent any criminal activities such as vehicle theft, avoidance of ticketing, abandoning of a car (which is subject to a $500 penalty in Arizona), and concealing an accident.

Motor Vehicle Registration: Buyer Activities

Once the sale is complete, the seller should keep in mind that the registration document for that vehicle automatically becomes invalid. Thus, they need to visit the local MVD or contact an authorized motor vehicle registration provider for legalizing the transfer of title and the vehicle’s registration with the new owner. Documents needed for the registration of purchase in the state of Arizona include:

  • The “sold” notice issued by the seller (form 46-8502)
  • The Title and Registration Application (form 96-0236)
  • Active car insurance compliant with Arizona insurance legislation
  • An emissions test (for residents of Phoenix and Tucson)
  • Proof of the seller’s and buyer’s ID
  • The vehicle’s VIN
  • Payment of registration fees
  • Bill of sale (optional)

Motor vehicle buyers should keep in mind that vehicle registration can’t be performed online or by mail in Arizona. They will have to appear in the local MVD office personally to present the documents mentioned above and sign the official registration form.

If the vehicle is sold in another state and needs to be transported by road, the buyer should request a Restricted Use Three-Day Permit from the ADOT (if it’s a private sale) or a temporary registration plate (for vehicles bought from official dealers). With these temporary features, the new owner can transit the vehicle to the place of permanent use, registering it there in line with local procedures.

Template Preview
Download your fillable Bill of Sale template in PDF, .doc, or .odt formats

How to write Arizona Vehicle Bill of Sale

Here, you’ll find the instructions compiled by using the form made by our team. Nevertheless, it is best to opt for the official form in case it is available from the local governmental bodies.

Step 1: Specify the date when document is created and filled out.

Step 2: Enter the information of all parties (seller and purchaser):

  • Full legal name
  • Address: Street, City of residence, State of residence, Zipcode
  • Contact details: Telephone number, Email address

Step 3: Define the motor vehicle being sold:

  • Make (manufacturer)
  • Model
  • Vehicle’s body style
  • Model year (MY)
  • Odometer reading
  • Color
  • Identification Number

Step 4: Specify the transaction method and total price.

Type in the purchase date and specify the full amount that has to be paid for the vehicle. You need to also mark the sale method the buyer will go for:

  1. Delivering the full amount as a single transaction. This is rather simple: within the same day, the buyer has the motor vehicle transported to them and pays the whole sum.
  2. Trade-in. With this particular option, the seller wants to trade their motor vehicle for the buyer’s vehicle with an added payment from the purchaser. In such a case, the bill of sale must also include the purchaser’s vehicle specifics.
  3. A number of payments. Using this method, you need to specify the dates when the buyer must deliver the initial and the final payments, together with their amounts.

After that, pick one payment method:

  • Cash
  • Cheque
  • Cashier’s cheque
  • Money order

The very last thing to do in this section is to select whether all applicable taxes are included in the final cost.

Step 5: Look at miscellaneous terms.

They typically say that the purchaser obtains the property in “as-is” condition and is liable for it after the purchase is completed.

Step 6: Sign the bill of sale form.

The buyer is typically not requested to sign the bill of sale. However, it’s advised to have the document signed by each party. To play it safe, the buyer and seller could choose someone who’ll attest the deal and sign the form too.

Step 7: Have a notary public witness the document

With this, you’ll get even more legal protection. Yet, this step is normally completely optional.

In the majority of states, a bill of sale document might be required for title change, so the buyer needs to have the original. There are two approaches here: you must either fill out and sign a pair of identical bills of sale or make a duplicate for the seller to have.

Published: Sep 17, 2020