North Carolina Bill of Sale Templates

Bills of sale might seem like unnecessary additional paperwork to a lot of persons, but the truth is that they are incredibly useful to both the buyer and the vendor. It’s not demanded to take a bill of sale for a private sale. Nonetheless, getting one may guarantee the justness of the transaction and prevent you from any legal complications from the sale.

Specific sales will need specific bills of sale, and it’s vital to get to know which one, among several kinds, will be applied in North Carolina.

Of course, in case you require a bill of sale valid in the state of North Carolina, you’ll always be able to download our cost-free printable North Carolina bill of sale form as a basic layout for your sales.

Here and in our bill of sale guide, we have discussed all the details you’ll require to help you become familiar with the bill of sale functions and objectives and relieve your worries.


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Forms of Bills of Sale

There exist quite a few types of bills of sale, and each of them is required for a bit different instances and specific kinds of transactions. Making a particular sale, you’ll wish to choose and go with the right kind of bill of sale template and have it registered properly with your state.

Is the bill of sale notarization needed in North Carolina?

The state of North Carolina permits you to use the bill of sale not having it notarized. Even so, it may well happen that the buyer or the vendor still chooses the notarization of the bill of sale. There isn’t any need to notarize the titles as North Carolina is a non-notary state.

That doesn’t keep you from getting your bill of sale notarized – it only complicates the procedure.

Also, on every bill of sale, the identifying information, including the driver’s license number, legal name, and residence address, for both the vendor and the buyer should be presented. Sales also need to be recorded with the relevant department in less than thirty days from the moment of the trade.

Download your fillable North Carolina Bill of Sale templates in PDF format


General Bill of Sale

When a way more specialized bill of sale template is not needed in the state of North Carolina, you can well choose a general bill of sale form for any kind of bill of sale. Nevertheless, you’re better off having a specialized bill of sale form when North Carolina does require such.

However, as an additional level of security for you and the purchaser, you will possibly want to try and use a general bill of sale even if a special bill of sale isn’t demanded.

You can cover big-sized transfers of property by using those bills of sale, without necessitating it for small-sized properties.

These bills of sale are generally chosen for:

  • Tools and machinery
  • Vehicle accessories
  • Livestock track and equipment
  • Trail cars
  • Etc…

Given that general bills of sale are way less specialized in comparison with other forms, ensure that you are very clear with regard to the details of the assets being offered for sale as well as the terms and conditions of the trade.

Motor Vehicle Bill of Sale

You will need to check the propriety of all vehicle details thoroughly to guarantee a motor vehicle bill of sale is lawful. These bills of sale let the seller avoid being partially liable in case an incident happens someday. Furthermore, they help the purchaser make certain that the bought vehicle does not have any hidden flaw, and due to these functions, motor vehicle bills of sale are considered as being probably the most widely used forms.

For filling a motor vehicle bill of sale, you must present the following information: the make model of your vehicle, its most recent registration plate, its mileage, as well as other significant features. You might also wish to decide on your vehicle examination so that both the purchaser and the vendor are informed of the condition of the vehicle prior to when the sale is settled.

Despite the fact that a North Carolina bill of sale concludes the transfer of property, the buyer may also be liable for regional taxes, fees for registration, as well as some other costs coming with getting possession of that vehicle. North Carolina bills of sale must comprise all the information you note on the motor vehicle titles.

Bill of Sale for a Boat

In North Carolina, a bill of sale for a boat is similar, demanding all registration numbers, serial numbers, and any other identifying features making the boat distinctive. You will also need to have the serial number verification form to confirm that the boat’s identification number and the identification number on the record correspond.

Bill of Sale for a Firearm

With the use of firearm bills of sale, it’s possible to keep a check on every time a gun changes hands in North Carolina, and for that reason, these bills of sale are exceptionally vital. You’re required to get a background check to obtain a purchase license in North Carolina.

The details you do have to note on the bill of sale include the firearm’s make, caliber, and model. The cost together with the identification numbers of each gun and the personal details of the buyer and the vendor with their driver’s license numbers included also need to be mentioned.

The cost of the firearm is taken into account for personal property tax, fees, as well as any additional charges that might be applicable in your region.

How to register a Vehicle in North Carolina?

You’ll have thirty days from the time of the purchase or the time you transferred to North Carolina to enlist the vehicle.

Your car insurance for injuries for each individual has to be with a minimum of $30,000, and for every car accident – up to $60,000 totally in coverage.

Registering a vehicle in North Carolina would generally cost you $36-$67 (based on weight), but also mind some additional fees or taxes that can be enforced by your county.

How to register a Boat in North Carolina?

Registrations of boats in the state of North Carolina are usually legal for 1 year or 3 years, depending on what you choose on the application. Should you possess a sailboat above 14 feet in length or a motorboat, you will have to record it. Registering your boat may well also offer you better waterways accessibility, even if it isn’t formally mandatory for the type of your boat.

A registration tax on boats depends on the length of your vessel. For changing ownership of a boat, both parties have to put their signatures on the bill of sale.

Registering a Firearm in North Carolina

There is not any specialized law in North Carolina that requires firearms to be recorded. In North Carolina, there is not a state firearms registry. Thus, you also do not have to register the ownership change or those guns that move with you to the state.

As outlined by North Carolina law, handgun open-carry in the state is now permitted for people. A license or permit is not required.

How to write North Carolina Bill of Sale

Down below, you can take a look at the guidelines developed by using the form created by our professionals. We strongly recommend using your local official version whenever possible.

Step 1: Specify the date when document is created.
step 1 to filling out a north carolina bill of sale - date

Step 2: Type in the details of all parties (purchaser and seller):

  • Full name
  • Home address
  • City
  • State of residence
  • Zipcode
  • Telephone number
  • Valid email address
    step 2 to filling out a north carolina bill of sale template - particulars of each party

Step 3: Describe the vehicle being sold:

  • Make
  • Model
  • Vehicle’s body style
  • Year of manufacture
  • Miles (odometer reading)
  • Car’s color
  • Vehicle Identification Number
    step 3 to filling out a north carolina bill of sale form - details of the auto

Step 4: At this point, you should indicate the way you will get money for the vehicle.

This part also requires providing the date of the purchase and the complete sum agreed upon by both parties of the deal. Then, decide on one selling method:

  1. One-time transaction. One of the straightforward methods: the seller is provided with the entire sum from the purchaser in a single transaction and presents the vehicle to the purchaser on the same day.
  2. Trade-in. This choice will allow the buyer to trade their car (usually with a supplement) for the owner’s vehicle. In this case, the bill of sale must also contain the buyer’s motor vehicle specifics.
  3. In installment payments. With this particular method, you have to enter the dates when the purchaser has to provide the first and the last payments, as well as their sums.

The next step is selecting the form of payment:

  • Cash
  • Check
  • Cashier’s check
  • Money order

The final thing to do within this part is to determine whether all applicable taxes are included in the final cost.
step 4 to filling out a north carolina bill of sale sample - way of getting money

Step 5: Read through standard terms and make sure that all parties are familiar with them.

This part typically contains the “as-is” provision that means the object is sold with no warranty.
step 5 to filling out a north carolina bill of sale sample - miscellaneous terms

Step 6: Now, the document must be signed.

The buyer’s signature is usually not required. But, it’s recommended to have the document signed by both parties. To be sure, the parties can find a person who can attest the transaction and sign the form as well.
step 6 to filling out a north carolina blank bill of sale - signatures

Step 7: Have a notary public certify the document

In this way, you’ll get even more legal protection. However, this is normally completely elective.

In many states, a bill of sale might be needed during title change, so the buyer needs to keep the original. There are two approaches here: you must either complete and sign a pair of identical forms or make a duplicate for the seller to have.
step 7 to filling out a north carolina bill of sale form - notary acknowledgement

Published: Sep 15, 2020
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.