Pennsylvania Bill of Sale Templates

Bills of sale might appear like unnecessary extra red tape to most people, but the fact remains that they are extremely useful to both the buyer and the vendor. Being actually non-compulsory for private sales, bills of sale function as additional insurance that you’re obtaining what you’ve paid for, as well as that there won’t be any legal risks from the transaction.

You have to be familiar with the several specific kinds of bills of sale in Pennsylvania so that you can choose the appropriate one for a particular transaction.

Of course, if you need a bill of sale legitimate in the state of Pennsylvania, you can always download our free of charge printable Pennsylvania bill of sale form as a basic template for your sales.

Herein, we’ve got outlined all the information you will require to help you become informed about the bill of sale functions and purpose and soothe your worries.


Create a high quality Pennsylvania Bill of Sale online now!

Build Your Document

Answer a few simple questions to make your document in minutes

Save and Print

Save progress and finish on any device, download and print anytime

Sign and Use

Your valid, lawyer-approved document is ready

Create a high quality Pennsylvania Bill of Sale online now!

Kinds of Bills of Sale

Kinds of bills of sale somewhat differ in proportion to the kind of transaction and considering the circumstances under which the transaction is conducted. You might wish to try and use the appropriate kind of a bill of sale template for free and document it properly with your state pertaining to the kind of sale you’re completing.

Am I required to notarize a bill of sale in Pennsylvania?

Pennsylvania permits you to use your bill of sale not getting it notarized. Nevertheless, there may be cases when the buyer or the seller decides they require the bill notarized.

That does not keep you from getting the bill of sale notarized – it only hardens the process.

Each bill of sale should also be followed by the personal details for both the vendor and the purchaser, including their legal name, DLN, and place of residence. There is yet another prerequisite stating that within a period of 20 days of the transaction, you must have the sales registered.

Download your fillable Pennsylvania Bill of Sale templates in PDF format

Template Preview
Pennsylvania General Bill of Sale
Template Preview
Pennsylvania Boat Bill of Sale
Template Preview
Pennsylvania Firearm Bill of Sale

General Bill of Sale

It is possible to utilize a general bill of sale for nearly all bills of sale only if there is no more specialized bill of sale form in Pennsylvania. If that is a case, you’d better choose that bill of sale.

You can still decide on using a general bill of sale for you and the buyer to get extra secured even in the cases when there is no demand for a way more specialized bill of sale form.

It’s also possible to utilize those bills of sale to insure large property transfers that wouldn’t need it for smaller assets.

Choose these bills of sale for:

  • Tools and machinery
  • Vehicle accessories
  • Supplies and tack for livestock
  • Trailers
  • Etc…

Being less special than other types, general bills of sale ought to comprise merely correct information of the conditions of the trade and what you’re selling.

Bill of Sale for a Motor Vehicle

When considering motor vehicle bills of sale, you will need to make sure you have every detail of your vehicle accurate for the bill of sale to be legitimate. These bills of sale help the seller avoid partial liability if an accident happens in the future. Also, they let the buyer ensure the bought vehicle doesn’t have any unrevealed defect, and owing to these features, motor vehicle bills of sale are regarded as being among the most normally utilized ones.

For filling a bill of sale for a motor vehicle, you’ve got to include the next information: your vehicle’s make model, its most recent registration number and mileage, and other significant details. To ensure that both the vendor and the buyer know the vehicle condition, you may possibly want to have the vehicle checked ahead of the completion of the sale.

Having taken possession of the vehicle, the purchaser may become liable for registration fees, county tax, as well as several other costs, despite the fact that it is a Pennsylvania bill that settles the property transfer. In addition, make sure that Pennsylvania bills of sale include all the information from the motor vehicle titles.

Bill of Sale for a Boat

In Pennsylvania, a boat bill of sale is analogous, necessitating all number plates, serial numbers, and any other identifying elements making the boat stand out. You must also get the serial number verification form to ensure the boat’s identifying number and the identifying number on the register correspond.

Bill of Sale for a Firearm

Firearm bills of sale are considered extremely crucial because these bills allow to record when a firearm changes hands in Pennsylvania. Pennsylvania demands a criminal history check conducted through a licensed dealer.

However, you are still required to indicate the make, model, and caliber of the gun on the bill of sale. Additional data to be listed is the personal details of both parties of the sale (including the DLNs), and the id number and the price of each gun.

Personal property tax rates and any additional charges relevant in your region are determined by the purchase price of the gun.

Registering a Vehicle in Pennsylvania

Vehicles need to be registered in less than 20 days of the transaction or from the moment you transferred to Pennsylvania.

Minimum coverage criteria for your auto insurance are generally $15,000 bodily injury liability for every person and $30,000 bodily injury liability per car accident.

Registering a vehicle in Pennsylvania will basically be priced at $38, yet also take into account extra fees or taxes that may be charged by your county.

Registering a Boat in Pennsylvania

The validity duration of registrations of boats in Pennsylvania is normally twenty-four months. They are needed for practically all motorboats and the sailboats with auxiliary motors. Documenting your boat may well also grant you far better access to different waterways even when it is not officially mandatory for the type of your boat.

Fees for registration depend on the length of the boat. For transferring propriety rights of a boat, both parties must sign the bill of sale.

How to register a Firearm in Pennsylvania?

In accordance with Pennsylvania law, there is no need to document a gun. You also do not have to register a change of propriety rights – there is not a firearms state registry – or to enlist guns that you carry with you into the state.

People are currently allowed to open-carry handguns in the state in Pennsylvania, but there may be restrictions on locations or modes of carrying a firearm without a license.

How to write Pennsylvania Bill of Sale

Down below, you can find the directions developed by using the form made by our experts. We highly recommend using the local official document whenever possible.

Step 1: Specify the bill of sale creation date.
step 1 to filling out a pennsylvania bill of sale - date

Step 2: Enter the details of all parties (buyer and seller):

  • Full legal name
  • Street
  • City
  • State
  • Zipcode
  • Mobile phone number
  • Valid email address
    step 2 to filling out a pennsylvania bill of sale form - particulars of each party

Step 3: Fill in the information regarding the vehicle that you’re selling:

  • Manufacturer
  • Vehicle’s model
  • Vehicle’s body type
  • Model year (MY)
  • Distance (odometer reading)
  • Color
  • VIN
    step 3 to filling out a pennsylvania bill of sale example - details of the auto

Step 4: Pick the way in which the purchaser will buy the car and for what amount of money.

This step also involves indicating the date of the purchase and the total amount approved by each party of the transfer. As soon as that is done, you will need to indicate the method of purchase:

  1. The overall sum at once. Nothing difficult here: the purchaser pays the entire sum in a single payment and has the vehicle delivered to them on the same day.
  2. Trade-in. This choice enables the buyer to trade their vehicle (with a supplement) for the seller’s vehicle. In this case, the document must also have the buyer’s motor vehicle specifics.
  3. In installment payments. Indicate the down payment amount and the date it should be paid, together with the date by which the entire amount must be transferred to the property owner.

After that, pick one transaction method:

  • Cash
  • Cheque
  • Cashier’s cheque
  • Money order

The very last thing to complete in this part would be to choose if all applicable taxes are included in the price.
step 4 to filling out a pennsylvania bill of sale sample - way of getting money

Step 5: Read through the miscellaneous terms.

These generally say that the buyer acquires the property in “as-is” condition and is responsible for it after the transaction is completed.
step 5 to filling out a pennsylvania bill of sale template - miscellaneous terms

Step 6: Put your signature(s) in the appropriate areas.

The consumer’s signature is typically not mandatory. But, it is advised to get the document signed by both sides. As an additional precaution, you could have one or two individuals witness the process and sign the document.
step 6 to filling out a pennsylvania blank bill of sale - signatures

Step 7: Have a notary public attest the document

In this way, you’ll get more legal protection. Nevertheless, this is typically entirely optional.

The original bill of sale copy must be given to the buyer as they are going to require it to receive a title to their newly bought motor vehicle. As a seller, you could either make a copy and store it or have a pair of identical forms signed and completed by all parties.
step 7 to filling out a pennsylvania bill of sale form - notary acknowledgement

Published: Sep 15, 2020
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.