Pennsylvania Vehicle Bill of Sale Form

The Pennsylvania vehicle bill of sale is an optional document that may be compiled by the participants of a private sale of a motor vehicle in Pennsylvania. It is advisable to complete such a document for securing the buyer’s and seller’s rights in that private deal, to have legal proof of the deal, and to have notarized evidence of the transfer of ownership. The information required for the document to have value is the seller’s and buyer’s personal data, the vehicle’s technical characteristics (make, model, VIN, year of manufacture), the sale price, and the sale date. Free bill of sale template is completed and signed by both parties of a transaction and should be notarized to possess legal force.

Pennsylvania bill of sale forms – click for more Pennsylvania-related bill of sale templates that you may use.

Registering a Vehicle in Pennsylvania

Those who purchase a new or used vehicle in Pennsylvania, no matter whether the purchase was made within the state or outside, need to have their new item registered before operating a motor vehicle on the Pennsylvania roads. If a vehicle is purchased from an official dealer, the dealer’s representative submits all of the registration documents. Purchasing a motor vehicle in a private sale requires the new owner to visit one of the local PennDOT offices or the Bureau of Motor Vehicles to complete the registration procedure on their own.

The documents required for vehicle registration include:

  • A certificate of ownership (signed over by the previous owner to the new one on the reverse side)
  • A bill of sale
  • An active Pennsylvania driver’s license
  • A state ID card to prove the new owner’s identity
  • A valid car insurance statement
  • An odometer statement (for vehicles less than 10 years old)
  • A completed Motor Vehicle Verification of Fair Market Value by the Issuing Agent (use Form MV-13ST issued by PennDOT) – required for those who purchased their vehicles at a price 80% lower than the fair market price
  • Receipt of taxes and fees paid for the registration

If the buyer purchases a motor vehicle that has already been titled in Pennsylvania, the previous owner should sign and print their name in Section A on the back of the title statement in the presence of an authorized agent. The purchaser should also sign and print their name in the relevant sections of Section A of the title to have legal proof of the transfer of ownership. The title will then be submitted to PennDOT and reissued with the new owner’s title.

After the transfer of the title, the previous owner should remove their plates from the vehicle. The new owner will receive their plates after the registration process is complete. The purchaser should also pay a sales tax equaling 6% of the purchase price. The residents of Allegheny County and the City of Philadelphia pay 7%.
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How to write Pennsylvania Vehicle Bill of Sale

Down below, you will find the directions developed by drawing upon the form created by our experts. We strongly recommend using your local official document if possible.

Step 1: Indicate the document’s creation date.

Step 2: Provide the particulars of both sides (buyer and seller):

  • Full legal name
  • Home address
  • City
  • State
  • Area code
  • Mobile phone number
  • Valid email address

Step 3: Provide the descriptive particulars of the motor vehicle:

  • Make (manufacturer)
  • Model
  • Vehicle’s body type
  • Year
  • Odometer reading
  • Automobile’s color
  • VIN

Step 4: Pick how the purchaser will buy the car and for what amount.

Type in the transaction date and state the overall price that has to be paid for the vehicle. After that, choose one selling method:

  1. One-time transaction. Nothing complex here: the person pays the whole sum in one payment and has the vehicle transported to them within the same day.
  2. Trade-in. In the event that this particular option is picked, the selling individual trades their motor vehicle for the motor vehicle presented by the buyer. If the buyer’s motor vehicle is cheaper, they’ll have to even that out with a further payment. The buyer’s vehicle description must also be in the document.
  3. In installments. Using this method, you have to specify the dates when the purchaser must deliver the first and the final payments, along with their amounts.

After that, select one payment method:

  • Cash
  • Check
  • Cashier’s check
  • Money order

The last thing to complete in this section would be to determine whether all applicable taxes are included in the purchase price.

Step 5: Review the miscellaneous provisions.

They typically say that the buyer acquires the property in “as-is” condition and is liable for it after the purchase is finished.

Step 6: Now, the document must be signed.

The consumer’s signature is generally not needed. Nonetheless, you are more protected from legal complications if all parties sign the bill of sale form. As an additional precaution, it is possible to have one or two individuals witness the process and sign the form.

Step 7: Have a notary public certify the document

With this, you will get more legal protection. Yet, this is usually entirely elective.

In lots of states, a bill of sale could be required in the course of title transfer, so the buyer needs to keep the original. As a seller, you can either make a copy and store it or have two identical forms signed and filled out by both sides.

Published: Sep 17, 2020