North Carolina Vehicle Bill of Sale Form

A North Carolina vehicle bill of sale is a legal document compiled by a seller and buyer of a vehicle during a private transaction. The sale is considered private in case a person acquires a vehicle from another person not certified as a BMV dealer.

The bill of sale form should be signed by both parties of the deal and contains all relevant details about the transacted item, including the vehicle’s make, model, year, and VIN. The sale’s date, actual price, and the absence of any warranty from the previous owner are also documented in the bill of sale.

North Carolina bill of sale templates – discover more about bills of sale used for other things in North Carolina.

Document Details

Document Name North Carolina Vehicle Bill of Sale Form
Other Names North Carolina Car Bill of Sale, North Carolina Automobile Bill of Sale
DMV North Carolina Division of Motor Vehicles
Vehicle Registration Fee $38.75
Bill of Sale Required? No
Avg. Time to Fill Out 7 minutes
# of Fillable Fields 59

How to Write an NC Vehicle Bill of Sale

Preparing a North Carolina bill of sale is an easy task if you follow the directions below. They are based on our custom-made bill of sale template and will help you get a high-quality document in less than ten minutes.

Step 1: Specify the date of the sale

First, it’s necessary to indicate the date when the vehicle sale takes place.

Part for indicating creation date of North Carolina bill of sale form for car

Step 2: Indicate the details of the buyer and seller

The next step is to identify the parties by providing their contact information. You will have to specify the following details for each of them:

  • Full legal name
  • Street address
  • City
  • State
  • Postal code
  • Telephone number
  • Email address
    Purchaser's and seller's information indication section of vehicle bill of sale for North Carolina

Step 3: Fill in the vehicle’s information

One of the essential sections is the information concerning the motor vehicle you want to sell. You are expected to specify the following vehicle’s details:

  • Make
  • Model
  • Body type
  • Year of manufacture
  • Odometer reading
  • Car’s color
  • VIN
    Part for descriptive details of car of a North Carolina vehicle bill of sale document

Step 4: Provide the payment details

At this point, you should specify how you will get money for the vehicle. This stage also requires indicating the exact date of the transaction and the total sum decided upon by both sides of the deal. In addition, you will need to specify the method of purchase:

  1. Providing the total amount as a one-time transaction. The seller acquires the full amount of money from the purchaser in a single payment and transfers the automobile to the purchaser within the same day.
  2. Trade-in. If this option is selected, the selling party trades their motor vehicle for the vehicle offered by the purchaser. If the buyer’s motor vehicle is cheaper, they will have to even that out with an additional payment. The document also has to incorporate the purchaser’s motor vehicle particulars in such a case.
  3. In installments. Enter the downpayment sum and the exact date when it must be given, along with the date by which the total sum has to be handed to the vehicle owner.

After that, you will need to specify how the purchaser will pay, for example, by cash, cheque, cashier’s check, or money order.

The last thing to do in this section is to choose whether or not all applicable taxes are included in the price.
Payment method and amount indication section of North Carolina bill of sale for vehicle

Step 5: Go over standard provisions

You are recommended to read the miscellaneous provisions and confirm that both parties are familiar with them.

This section generally has the “as-is” paragraph that indicates the vehicle is offered without warranties.
Section of miscellaneous provisions of a bill of sale form for vehicle for North Carolina

Step 6: Sign the form

The purchaser is generally not required to sign the form. Nonetheless, it’s recommended to get each party’s bill of sale signed. As an additional safety measure, you can have one or two individuals attest to the process and sign the bill of sale.
Part for signatures of car bill of sale document for North Carolina

Step 7: Get a notary acknowledgment

By doing this, you will get even more legal protection. Nonetheless, this step is typically entirely elective.

In the majority of states, a bill of sale document might be necessary during title change, so the purchaser should have the original. As a seller, you could either get a copy and keep it or have a pair of identical documents signed and completed by both sides.
Notarization section of a North Carolina motor vehicle bill of sale template

Form MVR-1
Form MVR-180
Form MVR-181

Form MVR-1 is a vehicle title application form provided by the North Carolina Division of Motor Vehicles and used to apply for a title, license plate, or limited registration plate.

Form MVR-1

Form MVR-180 or Odometer Disclosure Statement is used to demonstrate the vehicle’s actual mileage upon transfer of ownership.

Form MVR-180

Form MVR-181 is a damage disclosure statement required to be completed by the seller to report any damage caused to the vehicle. Failure to disclose this information may result in civil or criminal liability.

Form MVR-181
Template Preview
Download your fillable North Carolina Vehicle Bill of Sale template in PDF format

Registering a Vehicle in North Carolina

Those who register a newly acquired pre-owned motor vehicle in North Carolina have to file the following documents to the local NC Division of Motor Vehicles:

  • Odometer Disclosure Statement (Form MVR-180) certifying the actual mileage of the vehicle recorded at the moment of sale (required for vehicles less than ten years old)
  • Completed vehicle bill of sale template with relevant personal data of the seller and buyer, sale date, price, and specific details about the motor vehicle
  • A valid driver’s license
  • A state ID card
  • A notarized vehicle title
  • Title application (form MVR-1) for the registration of title of ownership with the new owner
  • Declaration of Eligible Risk (form MVR-615)
  • Damage Disclosure Statement (form MVR-181)
  • Receipt of registration fees and sales tax

Residents of North Carolina acquiring vehicles should first complete the registration procedure to start operating those vehicles on the state’s roads.

If a vehicle is transferred between family members, the new owner should file the Highway Use Tax Exemption Certificate (MVR-613).

Fees applicable to vehicle registration in North Carolina include the Certificate of Title fee ($56), highway-use tax (equaling 3% of the vehicle’s value, but not exceeding $250 for new residents moving to North Carolina), instant title fee ($105.75), and late penalty fee ($20) applied to those who register their vehicles later than 28 days after the date of vehicle’s acquisition.

The registration fees depend on the vehicle’s category. Thus, you’ll need to pay $15 for a house trailer, $25.50 for a moped, and $6 for a permanent or state-owned vehicle. Private passenger vehicles are typically charged at $38.75. Besides, residents registering their vehicles in a specific county will also need to pay regional fees and taxes ranging from $1 in Randolph to $7 in Durham, Orange, and Wake. Electric vehicle registration is subject to an additional $140.25 (added to the standard registration fee), while getting a personalized plate will cost $30.

seal of north carolina state

Other Vehicle Bill of Sale Forms by State

Published: Apr 23, 2022