Pennsylvania Vehicle Bill of Sale Form

A Pennsylvania vehicle bill of sale is a legal instrument used by the participants of a private sale of a motor vehicle in Pennsylvania. It is advisable to complete such a document to secure the buyer’s and seller’s rights in the private deal, have legal proof of the deal, and prove the transfer of ownership.

The information required for the bill of sale form includes the seller’s and buyer’s data, vehicle’s characteristics (make, model, VIN, and year of manufacture), sale price, and sale date.

Pennsylvania bill of sale forms – click for more Pennsylvania-related bill of sale templates that you may use.


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Document Details

Document Name Pennsylvania Vehicle Bill of Sale Form
Other Names Pennsylvania Car Bill of Sale, Pennsylvania Automobile Bill of Sale
DMV Pennsylvania Department of Motor Vehicles
Vehicle Registration Fee $39
Bill of Sale Required? No
Avg. Time to Fill Out 7 minutes
# of Fillable Fields 59

How to Write a PA Vehicle Bill of Sale

A Pennsylvania vehicle bill of sale is used to sell and purchase all types of vehicles. This form signifies the ownership transfer from the seller to the purchaser and is usually notarized. To complete this form without no mistakes, follow these simple guidelines:

Step 1: Indicate the date

The document starts with the creation date, which you need to specify.
Part for indicating creation date of Pennsylvania bill of sale for car

Step 2: Identify the parties

The following sections require you to provide the particulars of the seller and purchaser, such as:

  • Full legal name
  • Home address
  • City
  • State
  • Area code
  • Phone number
  • Email address
    Section for filling out purchaser's and seller's particulars of Pennsylvania vehicle bill of sale template

Step 3: Describe the vehicle

Next, you will have to provide the descriptive particulars of the motor vehicle:

  • Make (manufacturer)
  • Model
  • Vehicle’s body type
  • Year
  • Odometer reading
  • Automobile’s color
  • VIN
    Vehicle details section of bill of sale document for vehicle for Pennsylvania

Step 4: Indicate the purchase date, price, and payment method

In this section, you are required to pick how the purchaser will buy the car and for what amount. After that, type in the transaction date, state the overall price that has to be paid for the vehicle, and choose one selling method:

  1. One-time transaction. There is nothing complex here: the person pays the whole sum in one payment and has the vehicle transported to them within the same day.
  2. Trade-in. If this particular option is picked, the selling individual trades their motor vehicle for the motor vehicle presented by the buyer. If the buyer’s motor vehicle is cheaper, they’ll have to even that out with a further payment. The buyer’s vehicle description must also be in the document.
  3. In installments. Using this method, you have to specify the dates when the purchaser must deliver the first and the final payments, along with their amounts.

After that, select one payment method:

  • Cash
  • Check
  • Cashier’s check
  • Money order

The last thing to complete in this section would be to determine whether all applicable taxes are included in the purchase price.
Section for information about way of receiving money of Pennsylvania motor vehicle bill of sale

Step 5: Review the miscellaneous provisions

They typically say that the buyer acquires the property in “as-is” condition and is liable for it after the purchase is finished.
Section of miscellaneous provisions of car bill of sale form for Pennsylvania

Step 6: Put the signatures

The consumer’s signature is generally not needed. Nonetheless, you are more protected from legal complications if all parties sign the bill of sale form. As an additional precaution, it is possible to have one or two individuals witness the process and sign the form.
Signing section of a Pennsylvania vehicle bill of sale template

Step 7: Have a notary public certify the document

With this, you will get more legal protection. Yet, this is usually entirely optional.

In lots of states, a bill of sale could be required in the course of title transfer, so the buyer needs to keep the original. As a seller, you can either make a copy and store it or have two identical forms signed and filled out by both sides.
Notarization section of motor vehicle bill of sale document for Pennsylvania

Form MV-140
Form DL-135
Form MV-13ST
Form MV-41

Vehicle drivers use form MV-140 (Request for Registration) for first-time vehicle registrations or registration renewals.

Form MV-140

Form DL-135 or Request for Vehicle Information can help obtain the vehicle records.

Form DL-135

Affidavit of Gift, known as Form MV-13ST, proves that the vehicle is gifted to another person and that the seller has not received any consideration.

Form MV-13ST

Application for Correction of Vehicle Record or Verification of Vehicle Identification Number (Form MV-41) can be used for different purposes, including the VIN correction, plate replacement, and weight verification.

Form MV-41
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Registering a Vehicle in Pennsylvania

Those who purchase a new or used vehicle in Pennsylvania, whether the purchase is made within the state or outside, need to have their new item registered before operating on the Pennsylvania roads. If a vehicle is purchased from an official dealer, the dealer’s representative submits all registration documents. Purchasing a motor vehicle in a private sale requires the new owner to visit one of the local PennDOT offices or the Bureau of Motor Vehicles to complete the registration procedure on their own.

The documents required for vehicle registration include:

  • A certificate of ownership (signed over by the previous owner to the new one on the reverse side)
  • A motor vehicle bill of sale
  • An active Pennsylvania driver’s license
  • A state ID card to prove the new owner’s identity
  • A valid car insurance statement
  • An odometer disclosure statement (for vehicles less than ten years old)
  • A completed Motor Vehicle Verification of Fair Market Value by the Issuing Agent (use Form MV-13ST issued by PennDOT) – required for those who purchased their vehicles at a price 80% lower than the fair market price
  • Receipt of taxes and fees paid for the registration

If the buyer purchases a motor vehicle that has already been titled in Pennsylvania, the previous owner should sign and print their name in Section A on the back of the title statement in the presence of an authorized agent. The purchaser should also sign and print their name in the relevant sections of Section A of the title to have legal proof of the transfer of ownership. The title will then be submitted to PennDOT and reissued with the new owner’s title.

After the transfer of the title, the previous owner should remove their plates from the vehicle. The new owner will receive their plates after the registration process is complete. The purchaser should also pay a sales tax equaling 6% of the purchase price. The residents of Allegheny County and the City of Philadelphia pay 7%.

seal of pennsylvania state

Other Vehicle Bill of Sale Forms by State

Published: Jun 9, 2022