Cash Drawer Count Sheet

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Cash Drawer Count Sheet

Since childhood, most of us have dreamed of doing something that we like. However, life makes its adjustments. Statistically, only about 15% of people earn money on their hobbies. But It is never too late to create your own business that would bring you satisfaction, joy, and money. However, the first step towards the goal often rests on initial capital.

But even if you do manage to find the money, there is no guarantee that the result will be worth the investment. Half of the established companies are unprofitable and close within the first year or two of operation. Notably, the entire structural divisions of large companies are engaged in the development of business ideas. Everything is not so simple when running a business and calculating cash, so it is vital to calculate each asset.

Thus, balancing your cash drawer is an integral part of your business. You must deal with these issues daily for your business to be progressive and profitable. Below is all the information about this aspect of doing business. Consider each item carefully and take it into account when conducting business.

Purposes and Key Objectives

A cash drawer is a special plastic or metal container designed to store money. It connects to the cash register and has several compartments and compartments for banknotes and coins. When choosing it, it is necessary to take into account that not all models of cash registers are suitable for any cash register.

At the end of the working day, employees usually check the money from the cash register with the transactions carried out on the computer. It is an effective method of managing assets and controlling their transfer. Do not forget that such a mechanism includes not only cash but also online payment and bank checks.

At the same time, it is better to discuss the management of the cash register with employees and managers in advance because your profit depends on it. Any miscalculation leads to an imbalance and inconsistencies in monetary amounts. Therefore, it is useful to take everything into account and sometimes keep records.

The following is a list of businesses that use the cash register:

  • Clothing stores
  • Supermarkets
  • Restaurants
  • Bakeries
  • Other retail stores
  • Car dealerships
  • Parking machines

Cash Box Model

The cash drawer plays the role of equipment that ensures the monetary deposits’ safety for mutual settlements with customers.

The cash drawer is the necessary cash register equipment for the correct operation of the cashier. If the cashier does not have the opportunity to arrange the bills and coins at face value, there will be complete confusion, and the time spent on preparing and issuing change will increase. As well as the money not locked in the box, it will be easy to steal.

What does a cash box typically consist of? Most commonly, such devices have a pretty straightforward construction that includes:

  • Metal body;
  • Tray with compartments;
  • Locking mechanism, which can be mechanical or automatic.

To open a cash drawer with a mechanical locking device, you need to use a key, a button, or a secret lever. Automatic cash boxes open when a command is sent from the key device. There are also money boxes of the combined type with a command sent from the device and a key. Combined cash registers can work as part of a POS system or as an independent device. For the operation of mechanical money boxes, there is no need to connect to another device.

The storage boxes are divided into two types of money loading:

  • Horizontal
  • Vertical

It is best to install the cash register behind a closed counter or under the counter, using the mounting kit supplied with the device. It is required so that the attacker could not just take and take away the box.

Cash Register Indicators

When buying a cash box, you should pay attention to the following criteria:

  • Drawer strength
  • Ease of operation
  • Guides
  • Dimensions of the box
  • Reliability

The most popular models have from 8 to 16 compartments, the size of which the cashier can change independently if necessary. The compartments for bills are equipped with specialized clamps that press them to the bottom. Metal clips are better in this case.

Undoubtedly, the more compartments for bills, the more convenient. However, wide cash boxes may not fit in every cash area. Reliability indicators directly depend on the type of locking mechanism. The most reliable are automatic boxes. During the purchase, you should carefully inspect this box for damage.

Repair of the Device

The most vulnerable point of the cash drawer is the retainers of bills and moving mechanisms. Noteholders are easy to replace, and they are inexpensive. However, replacing the lock will cost much more.

When the drawer has stopped moving out, or the lid of the device with a vertical loading of banknotes does not rise, there may be several reasons for failure. In any situation, contact a specialist or a service center for help. Attempts to correct the box independently may lead to a complete malfunction of the box or the loss of warranty obligations.

How to Keep Cash Records

Any business requires different solutions and cash register management. It all depends on the scope of your business, its scale, and development. However, every business needs to know a step-by-step plan for maintaining a cash drawer.

Get the POS Report Template

Before starting cash accounting, you need to get and print out a POS report template. This tool allows you to anticipate your entire budget and balance in advance. Create this document by the criteria for conducting transactions. Do not forget to specify the company’s name, the date, and the exact day.

step 1 - get the pos report template - filling out cash records form

Gather Data on Cash Counting

Usually, after the shift closes, employees have to do a cash count. At the beginning of each day, there is a generated register, where all the data about cash is entered. It ensures that you have enough money to give a change to your customers.

Count the money on all receipts, checks, and cards so that there is no confusion. To make the process less tedious, consider investing in a counting machine. Don’t forget to deduct your starting balance from your current one. In the end, all amounts must match your online system.

By the way, this report consists of the following columns:

  • Coins
  • Currency
  • Sale

Write down the final amount. If you are missing some money, count again. If you keep this result, it is better to contact your boss.

step 2 - gather data on cash counting - filling out cash records form

Enter the Discrepancy Amount

Most discrepancies are caused by human factors, such as incorrect customer calculations.

Most often, such cases occur when money is lost or when it is stolen. In any case, if it is not a significant amount of money, do not worry. If you try to resolve the discrepancies, follow these steps:

  • Recalculate all means, checks, and receipts
  • View all transactions
  • View transactions by bank

The cash report includes information about all online payments. Specify all data, all amounts, and expenses.

step 3 - enter the discrepancy amount - filling out cash records form

Sign the Report

After counting all the money, be sure to specify your last name and first name, position, and sign it. In general, this is a simple procedure where only minimal knowledge is required. There is also a special column for notes where you can specify additional information about closing the cash register.

Remember that in some companies, you may be liable for loss of money and even theft. Therefore, do not neglect your knowledge and responsibilities, not to find yourself in a force majeure situation.

step 4 - sign the report - filling out cash records form