Employment Verification Form

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Employment Verification Form

Nowadays, the opportunities for development and growth are tremendous: people are empowered to expand their dwelling surroundings, constitute new business campaigns, and overall improve on the living conditions. One of the greatest solutions to get additional financing is to apply for the needed amounts or enter certain programs. However, if the applicant counts on advantageous credit terms, they will be asked to provide confirmation that the potential loan will be refunded on schedule. One of the dependable resolutions is providing an employment verification form to confirm your earnings.

What Is Employment Verification and Why Is It Needed?

Employment verification documentation may have various names: proof of employment, a salary (income) verification letter, employment (work) confirmation letter. However, the essence remains the same: employment verification forms are required when an individual mainly needs to prove their income meets the demands of financial or housing programs. It means that applicants should certify they are capable of paying out the rent or loan interests regularly and before the due date.

One may also need to prepare an income verification form to satisfy the following situations:

  • On request of a landlord — to confirm you have enough financing to pay rent with due diligence.
  • On request of a bank or other financial institution
  • On request of a new employer — to confirm you have disclosed authentic data regarding your employment history and working experience.

What Documents Can Serve as Proof of Income?

Traditionally, income verification letters appear to be the final step before the applicant is approved for a credit or a position at a new company. This measure ensures the absence of data falsification and establishes additional protection for the creditors. Besides proof of income, applicants are empowered to provide the below-listed documents based on their employment status.

Employed by a Company, an Organization, or a Proprietor

If the applicant provides services for another company or individual, this documentation can serve as proof of earnings:

  • Tax form 1040, W-2 report, or other qualifying returns
  • Benefit Verification letters or Social Security proof of earnings
  • A bank statement
  • A pay stub
  • A worker’s compensation note

Self-Employed Individuals

If the applicant is officially registered as a self-employed individual, let them provide the following papers as extra support:

  • Applicable returns on your income and expenses taxes
  • Bank statements
  • Form 1099 — the document is known as “Miscellaneous Income” and is prepared by freelance employers and independent contractors whose earnings exceed 600 USD.

How to Fill Out an Employment Verification Form

We encourage you to generate, fill in, and download the required income verification template via our PDF file-building online tools. As employment letters are created for various reasons, like financing or housing programs, the templates may also vary. We have tailored an illustrated guide below to make it effortless for you to prepare the needed documentation.

Some forms contain distinct structures, designating the individual who is eligible to execute each part. However, if the composition is more of an agreement — no worries. Employment verification reports are relatively free forms and concede differences.

Place the Date

Begin tailoring the form by specifying the calendar date when the referenced document is prepared.

step 1 - place the date - filling out employment verification form

Define the Employer

Here, the preparer needs to enter the employer’s name and physical address. List the street and suite (or its alternative) number, city, state, and ZIP details.

step 2 - employer’s identification - filling out employment verification form

Identify the Employee

Up next, the preparer needs to enter the employee’s (as a rule, the applicant’s) working data. List the following parameters:

  • Applicant’s legal name as shown in their passport or ID card
  • SSN details
  • Unit number if assigned by the employer’s HR department

step 3 - employee’s identification - filling out employment verification form

Authorize the Employer

Collect the employee’s signature and place the current date to confirm their consent to disclose the confidential employment info.

step 4 - employee’s signature and date - filling out employment verification form

Specify the Program’s Supervisor

Complete the heading part by identifying the manager who supervises the financing, housing, or another type of program. Enter the agent’s name and signature (if needed).

step 5 - the agent’s info - filling out employment verification form

Define the Recipient

Submit the recipient’s details to whom the form is returned after the verification is completed. List the individual’s full name and mailing address or P. O. Box details.

step 6 - the recipient’s info - filling out employment verification form

Once the heading info is ready, the preparer can proceed to fill out the employee’s data. Let the employer or HR department complete the required information.

Submit the Employee’s Details

Here, the preparer should enter the employee’s legal name and position they have.

step 7 - name and position - filling out employment verification form

Describe the Employee’s Working Background

In this section, you are encouraged to clarify if the applicant is employed by the referenced employer currently. If “Yes,” enter the date of recruitment. In case the applicant appears to be a former employee, enter the date they performed the duties last.

step 8 - recruitment background - filling out employment verification form

Submit the Applicant’s Income

Dedicate this section to cover earnings-related aspects. List the income amounts in US dollars as follows:

  • Current salary or wages — specify the value and select one variant to determine the schedule of payments (hourly, weekly, bi-weekly, semi-monthly, annually, another type).
  • Year to date income, including the period description
  • Number of hours weekly (on average)
  • Overtime wage and number of overtime hours (if any)
  • Shift differential wage and number of hours (if any)
  • Any monetary bonuses acquired — specify the values and type of payments schedule

step 9 - the applicant’s income - filling out employment verification form

Define Changes in the Rate of Payment (If Applicable)

If the employer plans to amend the applicant’s payment rate within the upcoming year, enter the anticipated adjustments in this unit. Also, specify the calendar date when the changes come into force.

step 10 - change in the rate of payment - filling out employment verification form

Specify the Applicant’s Working Schedule

Here, the employer needs to clarify whether the applicant is employed by periods. In case the employee fulfills their duties seasonally, enter the schedule details or periods.

step 11 - exra-regular employment - filling out employment verification form

Enter Extra Data (If Applicable)

If there is any inherent information related to the applicant’s duties, responsibilities, and reimbursements the employer would like to share with the program supervisors, use this section to give a short description.

step 12 - extra info - filling out employment verification form

Collect the Employer’s Signature and Business Data

The final step lies in appending the employer’s signature and the entity’s (proprietor’s) business details. Confirm the disclosed info by providing the required data as follows:

  • Signature
  • Printed full name
  • Calendar date when the verification is prepared
  • Entity’s (proprietor’s) trade name
  • Entity’s (proprietor’s) business address
  • Contact phone and fax numbers
  • Email address

step 13 - the employer’s signature and business data - filling out employment verification form