The 4-H Secretary's Record Book is a 36-page guide developed by Kansas State University Agricultural Experiment Station and Cooperative Extension Service. It equips secretaries with everything needed to manage club records accurately and support smooth club operations throughout the year.
A 4-H club secretary handles a range of administrative tasks that keep the club organized and running well. Key duties include:
The form is organized into clear sections that match the secretary's workflow. It includes a pre-meeting checklist so nothing is overlooked, a structured template for recording motions and votes, and a post-meeting checklist to wrap up properly. The attendance record section helps track which members are present at each gathering.
In addition to meeting documentation, the form guides secretaries on how to write effective correspondence on behalf of the club, store records safely, and report key information to club leadership and the wider 4-H community.
Start by arriving at meetings a few minutes early to set up your record book. During the meeting, note the date, location, members present, and any business discussed. Record each motion word-for-word, along with who made it and the vote result. After the meeting, review your notes promptly and file them with the other club records.
For clubs completing enrollment paperwork, the 4-H Youth Enrollment Form is a related resource that helps track new member information alongside your secretary records.
| Question | Answer |
|---|---|
| Form Name | 4H Secretary Form |
| Form Length | 36 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 9 min |
| Other names | 4 h secretary, 2005, 4h secretary book, 4 h secretary k state |
