Annual Audit Format Form – Fill Out and Use This PDF

New Jersey PTA

Fiscal Year 2013 – 2014 Local PTA Audit Report

An audit for ________________________________________________ PTA/PTSA, on

record with EIN, ___________________was completed on __________ by (Auditor or

committee) ______________________. The audit was presented to the

________________________________ PTA/PTSA board on ________________and

adopted by the general membership on ___________________. The audit period was

from ________________to ________________. The date of the last audit was

___________________. A form 990-N, 990-EZ or 990 (circle one) was filed as a result

of total receipts for the reporting year.
Signed: ___________________________	Signed: _________________________
President	Treasurer
Email: ____________________________	Email: ____________________________

AUDITOR or AUDIT COMMITTEE:

The records of the treasurer of _______________________ PTA/PTSA are correct.

The records of the treasurer of ________________________PTA/PTSA were found to be

inadequate to complete the audit after attempting to locate missing records. Please see attached comments.

	Auditor:	Audit Committee:
	Signed:	Signed:
	_______________________________	_______________________________
		Audit Committee Chair
	Printed Name: _________________________	Signed:
	Organization: _________________________
	Address:	_______________________________
	_____________________________
		Audit Committee Member
	_____________________________________
	Phone number:	Signed:
	________________________
		_______________________________
		Audit Committee Member

Audit Report for: _____________________ EIN: ___________________

Per Member Dues for________(year) ______________(amount)

The following audit information is submitted to the New Jersey PTA as the annual audit of this association.

1.		Beginning Balance						$
2.		Receipts			Total of all receipts and credits.			$
3.		Add line 1 and line 2:						$
4.		Expenses			Total of all checks written and debits			$
5.		Subtract line 4 from line 3 for “BALANCE ON HAND”						$
		(Should match check register)
	OUTSTANDING CHECKS AND DEPOSITS:
6.		Balance on Last Bank Statement:						$
	Outstanding Checks:
	Check #			Payable to:		Amount
				TOTAL OUSTANDING CHECKS:		$
7.		Subtract total for Outstanding Checks from Line 6.						$
	Outstanding Deposits
	Source of Deposit					Amount
				TOTAL OUTSTANDING DEPOSITS:		$
8.		Add total Outstanding Deposits to Line 7.						$
9.		Enter amount in line 8 to verify “BALANCE ON HAND”						$
	Should match check register and amount in Line 5.

Auditor or Audit Committee Comments:

The auditor or audit committee may include any comments, recommendations or concerns in this section or attach separately to the audit report for consideration by the incoming treasurer and/or local PTA board.

Instructions for Completing the Local PTA Audit Report

This format is not intended for electronic fill-in. If you prefer to fill in the report from your computer, download the electronic version from the FINANCE section at www.njpta.org.

Cover Sheet Instructions:

The cover sheet is required. Fill in all information above the line.

1.Enter the name of your local unit, include PTA or PTSA or SEPTA.

2.Enter your Employee Identification Number (EIN)

3.Enter the date of the audit and who performed the audit. Enter only the auditor name or if an auditing committee was used, simply insert ‘auditing committee’.

4.Enter the name of your local PTA, the date presented to the PTA board and the date adopted by the general membership. The audit MUST be adopted by your membership at a general meeting.

5.Enter the beginning and end date of your audit period.

6.Enter the date of the last audit.

7.Enter the President’s contact information

8.If you used an AUDITOR, enter their printed name, organization/company, address and phone number. The auditor will sign the final report. If you used an audit committee, have the committee members sign the final report.

9.Have the auditor or auditing committee chairman check the appropriate box to state the audit is correct or that the records are inadequate to complete an audit after every attempt to account for missing records. If the records are inadequate, the auditor or auditing committee must include in the comments a list of what is missing and recommendations on how to prepare for the next audit.

10.Make sure you have all signatures. Send the report to:

New Jersey PTA

Attention: Audits

8 Quakerbridge Plaza, Suite F

Mercerville, NJ 08619

Report Instructions:

Provide the amount for each line. If the number of outstanding checks exceeds the space available, annotate in the last space for checks, ‘continued on a separate piece of page’, however make sure the total in last line is the total for all checks. If the number of outstanding deposits is greater than the number of space, do the same as for outstanding checks. Attach any separate sheets.

Line 9 should be the same as line 5.

Comments Instructions:

If the auditor or audit committee has recommendations, concerns or comments, please type in this space.

Questions? Email: treasurer@njpta.org or if email is unavailable, call 609-587-0100 for further assistance.