Who Needs to Complete the City of NY Affirmation Form?
Any vendor, proposer, or bidder seeking to contract with the City of New York must complete this affirmation form. This includes sole proprietors, partnerships, and corporations. The city requires this document as part of the procurement process to verify that each applicant is financially responsible and legally compliant before a contract is awarded.
The form applies to all contract types, including construction, services, goods, and professional agreements with city agencies. If your business or entity intends to respond to a New York City request for proposals or bid on a public contract, this affirmation is a required attachment.
What the City of NY Affirmation Form Requires
The affirmation form asks for the following information and declarations:
- The legal name and business address of the entity
- The type of business structure: individual, partnership, or corporation
- A Social Security Number or Employer Identification Number, depending on entity type
- A declaration that the entity is not in default or arrears on any city debts, contracts, or taxes
- Confirmation that the entity has not been disqualified or declared irresponsible by any city agency
- An affirmation that no obligations to the city remain unfulfilled or in default
All fields must be completed accurately. Providing false information on this affirmation carries legal penalties under New York City law. If any outstanding obligations exist, they must be resolved with the relevant city agency before the affirmation can be truthfully signed.
How to Fill Out the City of NY Affirmation Form
Follow these steps to complete the form correctly before submission:
- Download the PDF. Use the button above to access the printable City of NY Affirmation form PDF.
- Enter your entity name and address. Provide the full legal name of your business and its registered address.
- Select your business structure. Mark whether your entity is an individual or sole proprietorship, a partnership or unincorporated association, or a corporation.
- Add your identification number. Sole proprietors and individuals enter their Social Security Number. Partnerships and corporations enter their Employer Identification Number.
- Review your compliance status. Confirm that your entity is current on all city debts, contracts, and taxes, and has not been disqualified by any city agency.
- Sign and date the form. The authorized representative of the entity must sign the affirmation in the designated space.
- Submit with your proposal. Attach the completed and signed affirmation to your contract proposal or bid package before the deadline.
Common Questions About the City of NY Affirmation Form
Is the affirmation form the same as an affidavit?
No. An affidavit is a sworn written statement made before a notary or authorized officer. The City of NY Affirmation form is a self-certified declaration that does not require notarization. Both carry legal weight, but they serve different purposes. If you need a sworn statement, FormsPal also provides a range of affidavit forms for various legal purposes.
Do all types of contractors need to submit this form?
Yes. The form is required regardless of business type or contract size. Vendors, bidders, and contractors pursuing any New York City government contract must include a completed affirmation form with their submission. Depending on the agency, you may also need to submit a separate bidder declaration form alongside the affirmation.
What happens if my entity has outstanding debts to the city?
If your entity has unpaid debts, overdue taxes, or unfulfilled obligations to the city, you cannot truthfully complete the affirmation. Submitting a false or misleading affirmation is a legal violation. You must contact the relevant city agency to resolve any outstanding issues before you can submit a truthful affirmation form as part of a new contract bid.
Can an individual file this form, or is it only for businesses?
Both individuals and businesses can use this affirmation form. The form includes a specific section for individuals and sole proprietors, a section for partnerships and unincorporated associations, and a section for corporations. Each section requires different identification information, so select the one that matches your entity type.
How often does a contractor need to submit this form?
The affirmation form is typically required with each new contract proposal or bid. It is not a one-time filing. Each time your entity submits a proposal to a city agency, you must include a current, signed affirmation confirming your compliance status as of the date of submission.
Related Forms You May Need
When working with New York City agencies, you may need additional compliance documents alongside the affirmation form. FormsPal offers a full library of legal templates for contractors and vendors, including the affirmation correction form for updating previously filed affirmations and the affirmation of legal work status required for employment verification purposes.