How to Complete the Format 4 Report
The staffing contract performance report captures contractor workforce data by reporting period. Complete each section below before submitting to your contracting officer.
Section-by-Section Instructions
Contract identification (header): Enter the contract number, contractor name, program name, and the reporting period end date. The date format follows YYYYMMDD. All header fields must match the information on your existing contract documentation.
Staffing data by period: Report direct labor personnel counts by workforce category for each cumulative performance period. Typical categories include engineering, manufacturing, test, and management staff. Enter actual figures for completed periods and estimated projections for future periods based on your approved staffing plan.
Variance section: If actual staffing differs from your baseline plan by the variance threshold set in the contract, you must provide a brief explanation. Focus on the root cause and any corrective actions taken. Avoid generic statements without specific supporting detail.
Certification block: An authorized contractor representative must sign and date the completed report. Confirm the required submission frequency in your contract data requirements list (CDRL). Monthly submission is standard for IPMR reporting cycles.
Common Reporting Mistakes to Avoid
- Omitting projections for future periods instead of using the approved staffing plan
- Inconsistent date formats between Format 3 and Format 4 submissions
- Missing variance explanations when actuals fall below the plan threshold
Related DoD Reporting Forms
You may need the following forms as part of your DoD contract performance reporting package:
- DD Form 2734 3 - IPMR Format 3 (Baseline)
- Contract Performance Evaluation Template
- Subcontractor Agreement Template