ENG Form 4900 at a glance
What it is: The form is the U.S. Army Corps of Engineers (USACE) PROPERTY CONTROL RECEIPT.
Who signs: Only appointed Hand Receipt Holder or approved Agent authorized to sign.
A filled-in ENG Form 4900 example: a laptop moves between two hand receipt holders
How to fill out ENG Form 4900, box by box
Requested action
Block 1: REQUESTED ACTION: Use drop down menu according to purpose of transaction. Check Yes or No for GFE/GFP. If yes, the contract no. option to enter will appear.
Check box if it is temporary loan and if so, enter expiration date.
Name on account, FOA and Hand Receipt Account Number
Block 2a-b and 3a-b: Insert name on account, FOA and Hand Receipt Account Number.
Property lines
+ SYMBOL: Will allow additional lines for property.
X SYMBOL: Will remove property lines.
Block 4: ITEM NO.: 1, 2, 3, 4 Number of item runs, consecutively always starting with 1.
Block 5: BAR TAG NO.: Acquire from property and verify in PPM.
Block 6: CATALOG NO.: Catalog number/NSN can be found in PPM.
Block 7: NOMENCLATURE: Acquire from PPM and verify with property.
Block 8: SERIAL NUMBER: Acquire from PPM and verify with property.
Block 9: COND CODE: Supply condition codes are used to classify materiel in terms of readiness for issue and use.
Supply Condition Code will be utilized to reflect materiel condition prior to turn-in at your local site.
The Hand Receipt Holder (HRH) turning in the identified items to the Property Disposal Office (PDO) assigns the Condition Code.
No stock will be recorded as on hand in Supply Condition Code S.
This code is used only on transactions involving shipments to DRMOs.
Materiel will not be transferred to Supply Condition Code S prior to turn-in to DRMOs if materiel is recorded in Supply Condition Codes A through H at the time materiel is determined excess.
Block 10: ACQ DATE: Acquire from PPM. Click on box to pick a date.
Block 11: ACQ PRICE: Acquire from PPM.
Block 12: VEHICLE TAG NO.: Acquire from vehicle's license plate.
Block 13: DOC # / ID #: Utilized by Logistics for transaction purposes.
Individual or vendor removing or receiving property
Block 14a-c: INDIVIDUAL/VENDOR REMOVING OR RECEIVING PROPERTY: Utilized for ACE-IT or Vendor to repair/refresh or temporarily utilize property. Utilized by contractors for removal of property to transport to different location.
Losing HRH signature and gaining HRH signature
Block 15a-b: LOSING HRH SIGNATURE: Physical or Digital signature.
Block 16a-b: GAINING HRH SIGNATURE: Physical or Digital signature.
Once signed will lock Blocks 1-16.
Logistics use only
Block 19a-c: LOGISTICS USE ONLY. MUST BE SIGNED BY LOGISTICIS TO VALIDATE COMPLETION. Once signed locks entire form.
Sources
[1] ENG Form 4900 (DEC 2024), Property Control Receipt, U.S. Army Corps of Engineers (the Official source link on this page).