A Texas commercial lease agreement is a written contract between a landlord and a tenant for renting business space such as an office, a shop or a warehouse. It records who the parties are, which space is leased, how long the lease lasts and how the monthly rent is paid. Create the lease online in a few minutes, or download the PDF and complete it yourself with the step-by-step guide below.
Last Updated: October 2026. This guide is reviewed and updated regularly to reflect current law. If you notice an error or outdated information, please contact us.
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What Does a Texas Commercial Lease Agreement Include?
Unlike a residential lease, which covers a home, a commercial lease covers business premises, so landlords and tenants negotiate more of the details in writing. The FormsPal template runs 15 pages and walks through the parties, the leased premises, the term, rent, the security deposit, utilities, insurance, repairs, contact details and signatures. Most blanks are short, so a first draft of the rental paperwork takes about 20 minutes.
Parties. The names of the landlord and the tenant, which is useful if you already agreed on the basics in a commercial lease letter of intent.
Leased premises. The suite, the square feet, the address and whether the property has one tenant or several.
Term. The length of the lease, the commencement date and the expiration date.
Rent. Base monthly rent, additional rent and the place where payments go.
Security deposit, utilities and insurance. The deposit amount, who pays for each utility and the insurance limit.
Use and hours. What the space is used for and when the property is open.
Repairs and maintenance. A table that assigns each item to the landlord or the tenant.
Brokers, notices and special provisions. Contact details for each side and room for extra terms.
Tip: Read the printed paragraphs on the pages with no blanks as well. Those pages still carry initial lines for the landlord and the tenant.
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Additional Disclosures
It is important to mention that the Texas Property Code covers the rental of business property. This part does not explicitly name any disclosures that must be given when leasing such property. Notwithstanding, some matters might be needed to be included, for example:
Arbitration of Disputes. The Texas General Arbitration Act makes it workable for some civil complaints to be solved via arbitration. If you see arbitration anywhere in your rent, you should likewise incorporate an Arbitration of Disputes disclosure. After both parties sign the document, this form will approve arbitration, and the results will be binding for every part of the deal.
Notice of Water Fluctuation. If your business property is any kind of water source under the Texas Water Code, you should think about a Notice of Water Fluctuation disclosure. A Notice of Water Fluctuation disclosure informs inhabitants about the potential flood or water harm.
Lead-Based Paint Disclosure. When leasing a business building founded before 1973, the Environmental Protection Agency (EPA) requires landowners to give a Lead-Based Disclosure Form. The EPA gives this document on their official site.
Before you add a disclosure: read it with the other party and ask a lawyer whether it fits your property and your lease.
How to Fill Out the Texas Commercial Lease Agreement
The steps below follow the FormsPal template that this page hands out, in the same order as the form. Download the PDF and fill it in with the PDF editor, or create the lease online with our form builder and enter the same information in each part.
The screenshots under each step show the FormsPal Texas commercial lease agreement template filled with sample entries in blue, so you can see where each answer goes. The names, addresses, dates and amounts are examples only.
Addenda, exhibits and page initials. On page 1, check each addendum that goes with the lease, such as expense reimbursement, parking or guaranty, and name any other attachment on the exhibit lines. The pages of the form also carry initial lines for the landlord and the tenant. Step 1: sample entries, not a real document.
Parties, Leased Premises and Term. Enter the landlord and tenant names, then check one box, multi-tenant or single-tenant property, and fill in the suite, square feet, address, city, county and legal description. Enter the length of the lease in months and days, with the commencement date and the expiration date. In the section about the Term of Lease, enter the tenancy duration in months and years. Step 2: sample entries, not a real document.
Base monthly rent and additional rent. List each rent period with its dates and its monthly or annual rate, check any addenda that add to the rent and enter the date of the first full month’s rent. Add the name and address of the person who receives the payments. Step 3: sample entries, not a real document.
Returned checks, security deposit and utilities. Enter the returned-check charge and the security deposit amount. In the utilities table, mark N/A, Landlord or Tenant for each utility. Step 4: sample entries, not a real document.
After-hours HVAC and insurance. Check one of the after-hours HVAC boxes and, for the second option, enter the hourly charge. In the insurance paragraph, check the public liability limit that fits the lease. Step 5: sample entries, not a real document.
Use and hours. Then, describe the section of Use of Premises by detailing the intended use of the leased property. Write the purpose of the leased space in paragraph 9A and the operating hours of the property in 9C. Use line 10A(7) for any extra use the lease should list as prohibited. Step 6: sample entries, not a real document.
For Lease sign days and janitorial services. In paragraph 12B, fill in the days for the For Lease sign. In paragraph 15A, check whether the landlord or the tenant provides janitorial services. Step 7: sample entries, not a real document.
Repair and maintenance responsibility. For each item in the table, such as the roof, plumbing, HVAC and fire sprinklers, mark N/A, Landlord or Tenant. Use the Other and spare lines for items the table does not list. Step 8: sample entries, not a real document.
HVAC service contract. If the tenant looks after the HVAC system, check whether the tenant does or does not keep a maintenance contract. The rest of the page is printed text, so read it and add your initials. Step 9: sample entries, not a real document.
Indemnity, default, abandonment and holdover. This page has no blanks. Read paragraphs 19 to 22 with the other party and add the landlord and tenant initials. Step 10: sample entries, not a real document.
Relocation. In paragraph 25, check option A or option B to show whether the landlord may ask the tenant to move to another space. Read paragraphs 23 to 27 on the page and add your initials. Step 11: sample entries, not a real document.
Casualty, condemnation and representations. This page has no blanks. Read paragraphs 28 to 31A and add the landlord and tenant initials. Step 12: sample entries, not a real document.
Exception, brokers and Landlord address. Write any exception in paragraph 31B. If brokers are involved, fill in the principal and cooperating broker columns, check whom each broker represents and how each fee is paid. Then enter the name and address of the landlord for formal letters. Step 13: sample entries, not a real document.
Contact details and extra terms. Complete the landlord’s phone, fax, copy-to and optional e-mail lines, then the same lines for the tenant. Write any extra terms in the large box at the bottom of the page. Step 14: sample entries, not a real document.
Signatures. Enter the party names. For each By block, sign on the signature line and fill in the printed name, title and date. Step 15: sample entries, not a real document.
Tip: Work through the steps with the other party at your side. Seeing each part filled with sample entries makes it easier to agree on the final amounts before anyone signs.
How to Sign and Use the Texas Commercial Lease Agreement
When every part is complete, check the names, dates and amounts against your notes one more time. Then follow these steps to finish the lease and share the finished copy with the other party.
Read the whole lease first. Carefully read and acknowledge parts about the Licenses and Permits, Obligations of Lessee, Insurance, Sublet or Assignment, Damage to Leased Premises, Indemnification, Bankruptcy, Subordination, Estoppel Certificate, Holdover, Waiver, Amendment, and Governing Law. As a rule, it must be haggled between the landowner, the tenant(s), and their separate lawyers to guarantee that the document’s money-related part remains stable upon renewal.
One should be sure that the inhabitant is completely satisfied with the arrangement before signing the rental agreement.
Sign the lease together. In the last part about the Binding Effect, enter that the date of the agreement has been witnessed. Do not forget to fill out the Acknowledgment of the Notary Public Section. When all negotiations are finished, and the document is signed, notarial verification will be needed to complete the agreement procedure.
Check the contact details for each party. In the Notices segment, list the lessors to whom the payments and notices must be addressed.
Look at any signs the tenant plans to put up. In the Signs section, indicate that one shouldn’t place anything on their windows or outdoor walls without the approval of the filled out Municipality form.
Keep a signed copy for each party and store the finished lease with your other business records. Upload a long lease to Chat with PDF when you need to find a clause quickly.
When the lease ends or the tenant leaves early, use a Texas lease termination form to close it out in writing.
Texas bill of sale templates – this section will allow you to know more about other bills of sale useful in Texas.
Frequently Asked Questions
What is a commercial lease agreement?
A commercial lease agreement is a contract that lets a business tenant use a landlord’s property, such as an office, a shop or a warehouse, in exchange for rent. It lists the space, the term, the rent and the duties of each side.
How is a commercial lease different from a residential lease?
A residential lease covers a home where a tenant lives. A commercial lease covers business space, so it adds parts such as operating hours, after-hours HVAC, a repair responsibility table and broker details. Tenants who rent a home should use a residential rental agreement instead.
Can I fill out the lease online?
Yes. Choose Create My Document at the top of this page, answer a few questions and download the finished lease. You can also download the blank PDF and fill it in on your own device.
Does the template fit an office, a shop and a warehouse?
The template asks you to check multi-tenant or single-tenant property and to describe the space, so it can describe an office suite, a retail unit or a whole building.
What should I do before signing the lease?
Go through a short checklist with the other party so that nothing is left blank or misread.
Read every paragraph, including the pages with no blanks.
Compare the names, dates and amounts with your notes.
Ask both sides to initial each page and keep a signed copy for each party.
Where can I add extra terms?
Use the large box on page 14 for any extra terms and the exhibit lines on page 1 to name attachments.
Other Texas Forms
Different printable Texas templates readily available for download on FormsPal and that can be customized in our hassle-free document maker.
With over 25 years of experience as a business and transactional attorney, Jennifer has mastered the craft of closing highly successful deals for her clients. Through her wide-ranging expertise in commercial contracts, real estate transactions, M&A and corporate law, Jennifer secures results that are second-to-none.
