New York Bill of Sale Templates

Despite the fact that preparing a bill of sale form may seem necessitating lots of redundant red tape, both the purchaser and the seller will definitely take advantage of getting it. Bills of sale are actually optional for a private sale, yet they make you more sure of the bought asset and help you avoid legal issues from the sale.

Certain transactions require particular bills of sale, and it can be crucial to find out which one, among quite a few forms, is to be chosen in New York.

To keep away from uncertainties with the legality of a bill of sale in New York, go with our free of charge printable New York bill of sale form as an easy template for your sales always ready to download.

You may not understand or know the way how a bill of sale functions and insures you. Do not be worried, on this page you can get to know all the essential points.


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Forms of Bills of Sale

There’re a variety of forms of bills of sale, and each is required for a little different instances and specific types of transactions. Clearly, regarding the kind of transaction getting conducted, you will wish the right printable bill of sale sample to be applied and registered accordingly with the state.

Do I have to notarize a bill of sale in New York?

Generally, in New York, you don’t have to notarize your bill of sale. Nevertheless, it might appear that the purchaser or the seller still picks the notarization of the bill of sale. New York is a non-notary state, which signifies that there isn’t a demand for titles to be notarized.

You will be able to notarize your bill of sale anyway but with much more complication.

You’ll also give the identifying details for both parties of the sale on all bills of sale. They include your DLN, legal name, and residence address. Sales should also be registered with the appropriate division in less than 30 days from the moment of the transaction.

Download your fillable New York Bill of Sale templates in PDF format

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New York General Bill of Sale
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New York Boat Bill of Sale
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New York Firearm Bill of Sale

General Bill of Sale

It’s possible to choose a general bill of sale for nearly all bills of sale but only if there is no way more specific bill of sale template in New York. In such a case, you’d better go with that bill of sale.

However, to have an extra layer of security for you and the buyer, you may wish to consider going with a general bill of sale even if a specific bill of sale form isn’t required.

It is also possible to utilize those bills of sale to protect big-sized transfers of property that wouldn’t necessitate it for small-sized assets.

Consider applying these bills of sale for:

  • Vehicle accessories
  • Trailers
  • Machinery and tools
  • Livestock track and supplies
  • Etc…

Make sure the details of the items getting offered for sale and the conditions of the purchase have been accurately laid out given that general bills of sale are far less special when compared to other kinds.

Bill of Sale for a Motor Vehicle

For motor vehicle bills of sale, you have to ensure that you get all the information of your vehicle right for the bill of sale to be legal. These bills of sales are believed to be one of the most generally chosen because they save both the buyer and the vendor: the former from purchasing a vehicle with any hidden defect and the latter from partial liability in the event of any possible incidents.

The information about the vehicle, including the make model of the vehicle, the current registration plate and its latest mileage, will be demanded for the motor vehicle bill of sale to be completed. Before the sale is completed, you may want to confirm the condition of your vehicle by having it examined so that both parties of the sale are aware of it.

Regardless that a New York bill of sale concludes the transfer of property, the purchaser might also be responsible for county taxes, registration fees, and several other charges following getting proprietary rights of the vehicle. New York bills of sale ought to include all the details you point out on the titles for motor vehicles.

Boat Bill of Sale

In the state of New York, a boat bill of sale is the same, necessitating all registration plates, id numbers, as well as any additional identifying characteristics that make the boat distinctive. You’ll also need to get a verification form for the serial number to ensure the boat’s identifying number and the identifying number on the register match.

Bill of Sale for a Firearm

Bills of sale for firearms are believed to be especially crucial since these bills can help monitor each time a firearm is being sold in New York. New York demands a background check to obtain a purchase license conducted by a licensed dealer.

Even so, you are still required to indicate the make, caliber, and model of the gun on the bill of sale. Some additional data to be indicated will be the personal information of both parties of the sale (together with the DLNs), and the id number and the price of all guns.

The purchase price of the firearm is used for property tax rates and all additional charges that may be applicable in your area.

Registering a Vehicle in New York

You’ll have thirty days from the time of the transaction or the time you relocated to New York to register the vehicle.

Your automobile insurance for injuries per individual needs to be of at least $25,000, and for every car accident – up to a total of $50,000 in coverage.

Excepting extra taxes or fees that may be enforced by your county, you’ll have to pay $26-$140 (based on weight) for registration of a vehicle.

How to register a Boat in New York?

Registrations of boats in the state of New York are usually legitimate for three years. If you own a boat that is partially or wholly motor-driven and used on the state’s public waterways, you must document it. Even if registering a boat isn’t technically demanded for your type of boat, you’ll get better waterways accessibility having the boat recorded.

A registration tax on boats is calculated by the length of your vessel. Signed bills of sale are expected to transfer propriety rights of a boat.

How can I register a Firearm in New York?

According to New York law, handguns are required to be reqistered. You also have to document the propriety rights change and those firearms you’re taking with you to the state.

People are presently prohibited to carry handguns openly in the state in New York. This means that open carry is against the law.

How to write New York Bill of Sale

The filling recommendations were written for the bill of sale form created by our company. However, if there’s a document available from your local officials, it is always recommended to use it in the deal.

Step 1: Indicate the bill of sale creation date.
step 1 to filling out a new york bill of sale - date

Step 2: Provide the specifics of both sides (purchaser and seller):

  • Full name
  • Street
  • City
  • State of residence
  • Zipcode
  • Mobile phone number
  • Email
    step 2 to filling out a new york bill of sale template - particulars of each party

Step 3: Describe the vehicle being sold:

  • Make (manufacturer)
  • Model
  • Body style
  • Model year (MY)
  • Odometer indication
  • Color
  • Identification Number (also known as VIN)
    step 3 to filling out a new york bill of sale form - details of the auto

Step 4: Enter the payment method and selling price.

Enter the transaction date and state the entire price that has to be paid for the motor vehicle. As soon as that’s been performed, you need to check the method of transaction:

  1. Providing the full sum as a one transaction. Definitely nothing difficult here: the seller receives the full amount from the purchaser in one transaction and presents the vehicle to the buyer within the same day.
  2. Trade-in. Using this option, the seller wants to trade their car for the purchaser’s motor vehicle with an additional payment from the purchaser. In such a case, the bill of sale must also incorporate the buyer’s vehicle details.
  3. In installment payments. Specify the deposit sum plus the date it should be paid, including the date by which the entire sum has to be transferred to the seller.

Now, indicate how the purchaser will pay:

  • Cash
  • Check
  • Cashier’s cheque
  • Money order

The very last thing to do within this section is to choose whether all applicable taxes are included in the purchase price.
step 4 to filling out a new york bill of sale sample - way of getting money

Step 5: Go over standard provisions and make sure both sides understand them.

These typically state that the buyer acquires the property in “as-is” condition and is liable for it once the transaction is finished.
step 5 to filling out a new york blank bill of sale - miscellaneous terms

Step 6: Place your signature(s) in the corresponding areas.

In most states, the signature of the buyer isn’t mandatory. However, it’s recommended to get the form signed by all parties. You may additionally have one or a few witnesses confirm the deal.
step 6 to filling out a new york bill of sale template - signatures

Step 7: Have a notary public certify the bill of sale

Although notarization is almost never required, it can serve as one more way to shield against legal issues.

In lots of states, a bill of sale form might be needed in the course of title transfer, so the purchaser should have the original. As a seller, you could either get a copy and keep it or have two identical forms signed and completed by both parties.
step 7 to filling out a new york bill of sale example - notary acknowledgement

Published: Sep 15, 2020
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.