New York Vehicle Bill of Sale Form

The New York vehicle bill of sale (Form MV-912) is a mandatory legal document required for the completion of a private sale of a motor vehicle in the territory of the New York state. It is completed by the seller and buyer with the indication of relevant personal details, seller’s and buyer’s personal data and contact information, as well as the actual sale date and price. A sale is considered private if it is performed with a person who is not a DMV-licensed dealer.

New York bill of sale forms – browse bills of sale that can be used for other things in New York.

Registering a Vehicle in New York

It is mandatory for all vehicle owners in New York to have them registered regardless of whether they own or lease them. To get a motor vehicle registered, the new owner should have a valid license active within 180 days after the purchase. The registration is done after the new owner brings all the correct proof of personal identity and vehicle-related documents, including a filled out bill of sale template.

For the registration of a vehicle obtained in a private sale, the new owner should provide the following documents to the local DMV office:

  • A properly filled Application for Vehicle Registration (form MV-82 in New York)
  • Completed Statement of Transaction (sale or gift of the vehicle, with the indication of vehicle type)
  • New York driver’s license or non-driver ID (with expiry date minimum two years after the purchase)
  • A completed bill of sale form
  • Receipts of the paid sales tax and fees
  • The vehicle’s title or other proofs of ownership
  • A valid New York insurance ID card

Residents of New York state can file the registration documents either at a local office or online. Upon applying for registration, they need to have the new vehicle inspected at a DMV-licensed inspection station. Such inspection should be performed every 12 months or at the moment of transfer of ownership.

Fees that need to be paid for the vehicle’s purchase include a state sales tax, a registration transfer fee (or a plate fee), a title certificate fee, and a vehicle use tax. The registration fee differs depending on the chosen period (1 or 2 years) and the vehicle’s type. Vehicle plate registration costs $25 while the title certificate fee is priced at $50. The registration fee depends on the vehicle’s weight, starting from $26 for vehicles under 1,650 lbs, and equaling $140 for vehicles weighing 6,951 lbs and more. The vehicle use tax in New York equals $15 per year, while the supplemental MCTD fee some residents require costs $25 per year. There are also some county-specific vehicle use taxes applied to the residents of the Metropolitan Commuter Transportation District (MCTD). For instance, Albany vehicle owners pay a supplemental fee of $5 per year for vehicles weighing 3,500 lbs and less, and $10 per year are charged for vehicles weighing more than 3,500 lbs. The same fees apply to Allegany, Broome, Cattaraugus, Chautauqua, Chemung, and Clinton areas, among others.

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Download your fillable Bill of Sale template in PDF, .doc, or .odt formats

How to write New York Vehicle Bill of Sale

The instructions listed below are centered around our custom-made bill of sale template. Nevertheless, it’s best to consider the official form in case it is available from your local authorities.

Step 1: Indicate the bill of sale creation date.

Step 2: Provide the buyer’s and seller’s particulars:

  • Full name
  • Home address
  • City of residence
  • State
  • Postal code
  • Cell phone number
  • Valid email address

Step 3: Enter the detailed information regarding the motor vehicle that you’re trying to sell:

  • Make
  • Model
  • Body type
  • Model year
  • Distance (odometer reading)
  • Color
  • Identification Number (also known as VIN)

Step 4: Select the way in which the buyer will pay for the car and for how much.

This stage also involves providing the exact date of the transaction and the entire amount agreed upon by both sides of the deal. After that, pick one sale method:

  1. Giving the full sum as a single payment. This is very simple: the property owner is given the entire amount of money from the buyer in one payment and delivers the automobile to the buyer within the same day.
  2. Trade-in. With this option, the property owner wants to trade their automobile for the purchaser’s vehicle with an additional payment from the buyer. In such a case, the bill of sale must also include the purchaser’s vehicle particulars.
  3. Several payments. Using this method, you must enter the dates when the buyer must deliver the first and the final payments, together with their sums.

The next step is considering the kind of payment:

  • Cash
  • Check
  • Cashier’s cheque
  • Money order

Finally, check whether the purchase price includes all applicable taxes.

Step 5: Go through the miscellaneous terms.

This section typically contains the “as-is” passage that implies the object is offered without a warranty.

Step 6: Now, the bill of sale form has to be signed.

The purchaser is typically not required to sign the bill of sale. Yet, you are more protected from legal issues if all sides sign the form. As an additional precaution, it is possible to have one or two individuals attest the process and sign the document.

Step 7: Use the help of a notary public

This way, you will have more legal protection. But, this is normally completely elective.

The original document copy must be given to the buyer because they’ll need it to get a title to their newly bought motor vehicle. As a seller, you could either get a copy and store it or have two identical forms signed and completed by all parties.

Published: Sep 17, 2020