Texas Vehicle Bill of Sale Form

Those who want to get additional security guarantees in a private deal of vehicle sale or purchase in Texas may use a Texas vehicle bill of sale form. It is a document containing all of the vital data about the seller, buyer, and vehicle that is the object of a private sale (its year of manufacture, make, model, VIN, etc.). Though the completion of a bill of sale template is not mandatory in Texas, the deal’s parties should still opt for filling in that document to get additional protection against any potential liabilities, to keep a record of the vehicle’s ownership and price, and to stipulate the sale in “as-is” condition (you can get more details about the “as-is” condition in our full bill of sale guide).

Texas bill of sale templates – click to get more Texas-related bill of sale documents that you may use.


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Registering a Vehicle in Texas

Read our guide to make sure you did everything to get ready to register your newly purchased vehicle.

Once the sale is complete, the buyer of the vehicle should proceed to its registration to obtain new plates and a certificate of title. The procedure is undertaken at the County Tax Office. Registration should be initiated in not more than 30 days after the actual deal.

If the buyer plans to drive the vehicle until the registration is complete, they should get a temporary license plate, also known as a temporary tag or temp tag. It’s possible to obtain one in the local DMV office or county tax office. The document can come in handy if the buyer needs to bring the vehicle to the inspection site or re-register it due to moving to the new state of residence.

The documents required from the motor vehicle’s seller include:

  • Form VTR-40, which is an official odometer disclosure statement
  • Form VTR-346, which is the Texas Motor Vehicle Transfer Notification

These documents need to be sent to the TxDMV Vehicle Titles and Registration Division in Austin. The more detailed information about the vehicle’s buyer is provided, the better.

Papers needed for filing a registration application by the new owner include:

  • Form 130-U, which is an application for the Texas Certificate of Title
  • A bill of sale (form VTR-40)
  • Results of the vehicle’s technical inspection
  • Active car insurance
  • Valid driver’s license
  • State ID as identity proof
  • Receipt for paying all associated fees and taxes

Those who have a lien on their vehicles should also file a completed Form VTR-272, which is an application for registration purposes only.

The bill of sale may also be helpful for those who purchase a motor vehicle without a certificate of title. In such cases, the bill of sale serves as a vital supportive document containing all of the essential data about the vehicle and the transaction’s parties. Those who have bought a vehicle without a title may also apply for a bonded title for the sake of transferring ownership. The issuance of the bonded title is subject to a $15 administrative fee.

The vehicle purchase tax in Texas equals 6.25% of the new vehicle’s purchase value and 80% of the standard presumptive value of used vehicles (bought in a private sale, not from a dealer). The annual registration fee in Texas depends on the vehicle’s weight, ranging from $50.75 for passenger vehicles and trucks less than 6,000 lbs in weight to $850 for vehicles weighing 70,000-80,000 lbs. A standard fee for motorcycles and mopeds is $30.

Texas Vehicle Bill of Sale Form Details

Document Name Texas Vehicle Bill of Sale Form
Other Names Texas Car Bill of Sale, Texas Automobile Bill of Sale
Relevant Link Texas Department of Motor Vehicles
Registration Fee $51.75
Required by the State? Yes
Avg. Time to Fill Out 7 minutes
# of Fillable Fields 59
Available Formats Adobe PDF
Template Preview
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How to write Texas Vehicle Bill of Sale

The details here are based on our custom-made bill of sale template. We strongly suggest using the local official version whenever possible.

Step 1: Specify the bill of sale creation date.
Part for indicating creation date of Texas bill of sale form for vehicle

Step 2: Provide the buyer’s and seller’s specifics:

  • Name
  • Home address
  • City
  • State of residence
  • Postal code
  • Mobile phone number
  • Email
    Part for typing in purchaser's and seller's specifics of a Texas vehicle bill of sale

Step 3: Identify the motor vehicle being sold:

  • Make
  • Car’s model
  • Body type
  • Model year (MY)
  • Odometer indication
  • Vehicle’s color
  • Identification Number (also known as VIN)
    Vehicle details section of a car bill of sale template for Texas

Step 4: Specify the payment method and amount.

This part also involves specifying the date of the transaction and the full sum approved by both sides of the transfer. You have to furthermore indicate the sale method the buyer will opt for:

  1. Giving the entire amount as a one-time transaction. Nothing difficult here: the property owner is provided with the entire amount of money from the buyer in one payment and delivers the motor vehicle to the purchaser on the same day.
  2. Trade-in. This choice enables the buyer to trade their motor vehicle (usually with a supplement) for the owner’s motor vehicle. In this case, the document also have to contain the buyer’s vehicle particulars.
  3. A number of payments. With this particular method, you need to indicate the dates when the purchaser must deliver the initial and the final payments, along with their sums.

The next step is considering the way of payment:

  • Cash
  • Cheque
  • Cashier’s cheque
  • Money order

Finally, check whether the purchase cost includes all applicable taxes.
Part for specifying information about payment method and amount of a Texas vehicle bill of sale document

Step 5: Go through standard provisions and confirm that both sides are aware of them.

The “as-is” paragraph points out that the property owner provides no warranties and will not be liable for repairs after the transfer.
Section of miscellaneous provisions of document of bill of sale for vehicle for Texas

Step 6: Place your signature(s) in the corresponding fields.

The purchaser is generally not requested to sign the bill of sale. However, you’ll be more protected against legal issues if all parties sign the form. You may additionally have one or several witnesses verify the deal.
Signature section of Texas motor vehicle bill of sale template

Step 7: Have a notary public certify the document

With this, you’ll get more legal protection. Nevertheless, this is normally entirely optional.

The original bill of sale copy has to be given to the purchaser because they will likely require it to receive a title to their new motor vehicle. As a seller, you may either get a copy and keep it or have a pair of identical documents signed and completed by both parties.
Part for notary acknowledgement of a car bill of sale template for Texas

Published: Sep 17, 2020