Virginia Bill of Sale Templates

Getting a bill of sale is thought to be incredibly useful to most persons, no matter whether you sell or buy property, even though the process may seem rather bureaucratic. While practically non-obligatory for a private sale, bills of sale act as additional insurance that you’re obtaining what you have paid for, as well as that there will not be any legal concerns from the transaction.

You have to understand the several specific kinds of bills of sale in Virginia so that you could use the right one for a specific transaction.

To stay clear of queries regarding the applicability of a bill of sale in Virginia, get our cost-free printable Virginia bill of sale form as an easy layout for your transactions always available to download.

Do not be worried if perhaps you are not certain of the way how a bill of sale works, or how it insures you. We will discuss all details you need to know below.


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Bill of Sale Forms

There’re several types of bills of sale, and each is used for a bit different situations and particular kinds of sales (click here for more details about various bills of sale). Obviously, for the type of sale getting conducted, you might wish the right bill of sale template to be utilized and registered properly with your state.

Do I have to notarize a bill of sale in Virginia?

Commonly, in the state of Virginia, you aren’t required to notarize your bill of sale. Nonetheless, it may appear that the buyer or the seller still insists on the bill notarization. Non-notary states, Virginia included, do not demand notarization of the titles.

That will not keep one from getting the bill of sale notarized – it only complicates the process.

Each bill of sale should also be backed by the individual data for both the seller and the purchaser, including their legal names, driver’s license numbers, and place of residence. Transactions should also be registered with the appropriate division in less than thirty days from the moment of the trade.

Download your fillable Virginia Bill of Sale templates in PDF format

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Virginia General Bill of Sale
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Virginia Boat Bill of Sale

General Bill of Sale

A general bill of sale can be chosen for almost all bills of sale. On the other hand, if there is a more specialized bill of sale template in Virginia, you’re better off going with that bill of sale.

You may still choose a general bill of sale for you and the purchaser to be over insured even in those events when there isn’t a need to have a way more special bill of sale form.

You may also handle large property transfers with the help of general bills of sale, not demanding that for small assets.

These bills of sale can be utilized for:

  • Vehicle accessories
  • Trailers
  • Machinery and tools
  • Equipment and tack for livestock
  • Etc…

For a reason that general bills of sale are far less specific in comparison to other types of bills of sale, make sure you’re highly precise regarding the information of the assets getting for sale along with the terms and conditions of the purchase.

Motor Vehicle Bill of Sale

You will need to check the accuracy of all vehicle information thoroughly so that a motor vehicle bill of sale is lawful. These bills of sales are viewed to be one of the most generally used because they keep both parties saved: the first from acquiring a vehicle with any undisclosed damage and the latter from partial liability in case of any future accidents.

The data about your vehicle, including its make model, the most recent registration plate, as well as its current mileage, will be demanded for your motor vehicle bill of sale to be prepared. You may also wish to get your vehicle inspection to ensure both parties of the sale are aware of the vehicle condition earlier than the sale is finalized.

Getting taken ownership of the vehicle, the purchaser may possibly become liable for registration fees, local tax, and some other charges, despite the fact that it is a Virginia bill that completes the transfer of property. Virginia bills of sale must include all the information you mention on the motor vehicle titles.

Boat Bill of Sale

The procedure for a Virginia bill of sale for a boat is similar. You’ll require serial numbers, number plates, and any other distinctive attributes of your boat. Also, to guarantee the identification number on the register agrees with the one of the boat, you’ll require to have the serial number verification form.

Firearm Bill of Sale

Helping keep watch on every time a gun changes possession in Virginia, firearm bills of sale are believed to be especially important. Virginia doesn’t involve a criminal history check or any other steps prior to selling a firearm.

Nonetheless, you are still required to specify the model, make, and caliber of your gun on the bill of sale. The price and the ID numbers of all guns, as well as the individual information of the purchaser and the seller with their driver’s license numbers noted, are also required to be stated.

Real estate tax rates and all other fees relevant in your region are determined by the cost of the firearm.

How to register a Vehicle in Virginia?

You will have a thirty day period from the time of the purchase or the time you transferred to Virginia to record the vehicle.

Your auto insurance for injuries for every individual must be with a minimum of $25,000, and per car accident – up to $50,000 totally in coverage.

The general cost of registering a vehicle in Virginia is usually $40.75-$64 (based on weight and type), but your county may also enforce extra taxes or fees on the registration of a vehicle.

Registering a Boat in Virginia

The legitimacy time of registrations of boats in Virginia is normally three years. In case you posses a sailboat more than 18 ft in total length or a motorboat, you will need to record it. Registering your boat may as well give you better waterways accessibility even when it isn’t formally necessary for the type of your boat.

Fees for registration depend on the length of the boat. For changing possession of the boat, both sides are required to put their signatures on the bill of sale.

How can I register a Firearm in Virginia?

Virginia does not have any special law that requires firearms registration. Moreover, you don’t need to register a change of propriety rights – there is not a firearms state registry – or to record firearms that move with you into the state.

Currently, Virginia allows people to openly carry handguns in the state. Although, there may be restrictions on locations or modes of carrying a firearm without having a license.

How to write Virginia Bill of Sale

Here, you can see the directions written by using the template created by our team. We strongly suggest using your local official document whenever possible.

Step 1: Specify the date when document is created and filled out.
step 1 to filling out a virginia bill of sale - date

Step 2: Provide the purchaser’s and seller’s specifics:

  • Name
  • Street
  • City of residence
  • State
  • Postal code
  • Phone
  • Valid email address
    step 2 to filling out a virginia bill of sale form - particulars of each party

Step 3: Enter the descriptive details of the car or truck:

  • Make (manufacturer)
  • Vehicle’s model
  • Body type
  • Model year (MY)
  • Distance (odometer reading)
  • Color
  • Identification Number (VIN)
    step 3 to filling out a virginia bill of sale template - details of the auto

Step 4: At this point, you need to specify the way you are going to get money for the vehicle.

This step also involves providing the date of the transaction and the entire amount decided upon by both sides of the transfer. As soon as that’s been concluded, you need to specify the method of purchase:

  1. One-time payment. This is rather straightforward: the purchaser pays the entire cost in a single payment and has the motor vehicle transported to them within a day.
  2. Trade-in. If this option is picked, the selling side trades their motor vehicle for the motor vehicle offered by the purchaser. If the purchaser’s vehicle is lower in value, they will need to even that out with an additional payment. You will also need to include the description of the buyer’s car.
  3. In installment payments. With this method, you have to specify the dates when the buyer must provide the initial and the last payments, together with their amounts.

The next step is choosing the type of payment:

  • Cash
  • Check
  • Cashier’s check
  • Money order

As a final point, check whether the purchase price includes all applicable taxes.
step 4 to filling out a virginia bill of sale form - way of getting money

Step 5: Go through standard provisions and make sure both sides are aware of them.

This section usually contains the “as-is” paragraph that implies the object is purchased with no warranties.
step 5 to filling out a virginia blank bill of sale - miscellaneous terms

Step 6: Sign the document.

The buyer’s signature is generally not necessary. Nonetheless, it is advised to have the document signed by both parties. To play it safe, the buyer and seller may choose someone who can attest the deal and sign the document as well.
step 6 to filling out a virginia bill of sale template - signatures

Step 7: Use the help of a notary public

Notarization is typically not mandatory, but it’s a solid option to add an additional layer of legal protection to the transaction.

The original document copy should be given to the purchaser since they are going to need it to acquire a title to their newly bought car. There are two ways here: you must either prepare and sign a pair of identical forms or make a duplicate for the seller to store.
step 7 to filling out a virginia bill of sale sample - notary acknowledgement

Published: Sep 15, 2020
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.