New York Vehicle Bill of Sale Form

A New York vehicle bill of sale is a legal document required to complete a private sale of a motor vehicle in New York. It is prepared by the seller and buyer to indicate relevant details, actual sale date, and price.

Form MV-912 is the official bill of sale form provided by the New York Department of Motor Vehicles (DMV). You can use our customizable bill of sale template or go with the official one. They both include all the necessary information about the transaction.

New York bill of sale forms – browse bills of sale that can be used for other things in New York.


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Document Details

Document Name New York Vehicle Bill of Sale Form
Other Names New York Car Bill of Sale, New York Automobile Bill of Sale
DMV New York Department of Motor Vehicles
Vehicle Registration Fee $26-140
Bill of Sale Required? Yes
Avg. Time to Fill Out 7 minutes
# of Fillable Fields 16

How to Write a NY Vehicle Bill of Sale

The New York DMV encourages all vehicle transactions to be verified by conducting a proper bill of sale during the purchase. If the transaction happens between private parties, it is recommended to have an officially recognized document as evidence of ownership change.

Step 1.

In the first section, it is necessary to indicate the parties who participated in the transaction—the seller and the buyer. Provide their full legal names in the dedicated fields. Also, provide the selling price considered for the vehicle transfer.

step 1 to filling out a new york vehicle bill of sale parties price

Step 2.

Next, provide the description of the vehicle. Fill in the corresponding fields the vehicle characteristics, such as:

  • Year
  • Make
  • Model
  • Vehicle Identification Number

step 2 to filling out a new york vehicle bill of sale form vehicle description

Step 3 (optional).

If there are any specific conditions for the transfer of ownership, you need to specify them in the following section. For example, the sum is divided into parts or the actual vehicle transfer is agreed on a different date.

step 3 to filling out a new york vehicle bill of sale template terms and conditions

Step 4.

You need to type in the seller’s full name and their current address of residence. Then, the seller signs the document and writes the date the document is completed.

step 4 to filling out a new york vehicle blank bill of sale seller

Step 5.

The buyer section should be completed in the same way. Please provide the full legal name of the buyer, their address of residence, and their signature.

step 5 to filling out a new york vehicle bill of sale sample buyer

The bill of sale will be valid without a notary acknowledgment, but you can notarize it by the parties’ demand.

Form MV-912
Form MV-82
Form MV-83T
Form MV-103
Form DTF-802
Vehicle POA

Form MV-912 is the official NY bill of sale form.

Form MV-912

Form MV-82 is designed to register and title a vehicle in the State of New York.

Form MV-82

Form MV-83T is used with the form MV-82 if more than two persons are joint owners of a vehicle.

Form MV-83T

Form MV-103 (or Odometer and Damage Disclosure Statement) shows the mileage and condition of a vehicle.

Form MV-103

Form DTF-802 (also known as Statement of Transaction) is used if the vehicle is gifted or no sales tax was collected at the time of purchase.

Form DTF-802

In case you need to designate an agent to register your car, you can use the motor vehicle power of attorney form.

Vehicle POA
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Registering a Vehicle in New York

It is mandatory for all vehicle owners in New York to have them registered regardless of whether they own or lease them. To get a motor vehicle registered, the new owner should have a valid license active within 180 days after the purchase. The registration is done after the new owner brings all the correct proof of personal identity and vehicle-related documents, including a filled out bill of sale template.

For the registration of a vehicle obtained in a private sale, the new owner should provide the following documents to the local DMV office:

  • A properly filled Application for Vehicle Registration (form MV-82 in New York)
  • Completed Statement of Transaction (sale or gift of the vehicle, with the indication of vehicle type)
  • New York driver’s license or non-driver ID (with expiry date minimum two years after the purchase)
  • A completed car bill of sale form
  • Receipts of the paid sales tax and fees
  • The vehicle’s title or other proofs of ownership
  • A valid New York insurance ID card

Residents of New York state can file the registration documents either at a local office or online. Upon applying for registration, they need to have the new vehicle inspected at a DMV-licensed inspection station. Such inspection should be performed every 12 months or at the moment of transfer of ownership.

Fees that need to be paid for the vehicle’s purchase include a state sales tax, a registration transfer fee (or a plate fee), a title certificate fee, and a vehicle use tax. The registration fee differs depending on the chosen period (1 or 2 years) and the vehicle’s type. Vehicle plate registration costs $25 while the title certificate fee is priced at $50. The registration fee depends on the vehicle’s weight, starting from $26 for vehicles under 1,650 lbs, and equaling $140 for vehicles weighing 6,951 lbs and more. The vehicle use tax in New York equals $15 per year, while the supplemental MCTD fee some residents require costs $25 per year. There are also some county-specific vehicle use taxes applied to the residents of the Metropolitan Commuter Transportation District (MCTD). For instance, Albany vehicle owners pay a supplemental fee of $5 per year for vehicles weighing 3,500 lbs and less, and $10 per year are charged for vehicles weighing more than 3,500 lbs. The same fees apply to Allegany, Broome, Cattaraugus, Chautauqua, Chemung, and Clinton areas, among others.

seal of new york state

Other Vehicle Bill of Sale Forms by State

Published: Apr 28, 2022