Virginia Vehicle Bill of Sale Form

A Virginia vehicle bill of sale is a legal document verifying a private sale of a motor vehicle in Virginia. The buyer and seller must complete this document and submit it together with other registration documents to the local DMV. This form should include all the identifying information of the seller and buyer, all of the identification details (e.g., make, model, and VIN of the motor vehicle), and the actual selling price at which the transfer of title took place.

Virginia bill of sale forms – visit for more Virginia-specific bill of sale templates that you might use.

Registering a Vehicle in Virginia

First, a new owner of the motor vehicle should keep in mind that they cannot operate on Virginia roads until they complete the official registration process. To accomplish this, they need to attend the local division of the Virginia Department of Motor Vehicles (DMV) and present the following documents:

  • A title for the vehicle signed over by the previous owner to the buyer
  • A correctly completed bill of sale template
  • Photo or scan of ID
  • Proof of residency matching the one indicated in the buyer’s ID
  • Receipt for the payment of all titling and registration taxes and fees
  • Inspection certificate for the purchased vehicle

The Virginia bill of sale form differs for vehicles that have been in use for less than 5 years, and for those that are 5+ years old. The completion of Vehicle Price Certification accompanies the sale of used vehicles over 5 years old. The form includes all the relevant details about the motor vehicle (e.g., make, model, body type, VIN, color, and sale date). The seller and buyer also need to specify the price and sign the document, thus proving that all the data about the motor vehicle and the deal are valid.

For the motor vehicles with no title, an Odometer Disclosure Statement should be completed and submitted to the Virginia DMV for registration. It also contains all the vehicle information, seller certification details, odometer details, and the buyer certification. The document is required for motor vehicles that are 10+ years old.

Tax calculations are made based on the relevant Virginia legislation. Since July 2016, the motor vehicle sales and use (SUT) tax is calculated at 4.15% of the vehicle’s gross sales price (minimum $75). In case a motor vehicle was bought from a dealer, the dealer’s processing fee is also included in the gross sales price of the item being registered. The tax fee is levied at the moment of the motor vehicle’s titling.

Owners of all-terrain and off-road motor vehicles should go through a different procedure of registration. As these types of vehicles do not fall within the regular motor vehicle category, their registration requires the presentation of the VSA-17A form, odometer reading, the MCO or MSO, a dealer license number for motorcycles, the bill of sale, and proof of address. All-terrain vehicles and off-road motorcycles do not require titling by Virginia law.

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Download your fillable Bill of Sale template in PDF, .doc, or .odt formats

How to write Virginia Vehicle Bill of Sale

The instructions listed below are based on our sample bill of sale template. However, if there’s a form offered by your local authorities, it is always recommended to choose it in the transaction.

Step 1: Specify when the document is created.

Step 2: Enter the buyer’s and seller’s particulars:

  • Full legal name
  • Street address
  • City of residence
  • State
  • Zip code
  • Telephone number
  • Email address

Step 3: Define the vehicle being sold:

  • Make (manufacturer)
  • Model
  • Body type
  • Model year (MY)
  • Distance traveled (odometer reading)
  • Car’s color
  • Identification Number (VIN)

Step 4: Choose the way in which the buyer will pay for the car and for what amount.

This step also involves indicating the exact date of the purchase and the total sum approved by each party of the transaction. After that, decide on one selling method:

  1. The whole sum straight away. One of the more straightforward options: the property owner gets the full sum from the buyer in a single payment and presents the motor vehicle to the purchaser on the same day.
  2. Trade-in. Using this choice, the seller agrees to trade their car for the purchaser’s motor vehicle with an extra payment from the buyer. The buyer’s vehicle description must also be in the document.
  3. Several payments. Using this method, you must specify the dates when the buyer has to provide the initial and the last payments, together with their sums.

And after that, specify how the buyer pays:

  • Cash
  • Cheque
  • Cashier’s cheque
  • Money order

Finally, specify if the purchase price contains all applicable taxes.

Step 5: Check the miscellaneous provisions.

These generally say that the buyer obtains the property in “as-is” condition and is responsible for it once the purchase is finished.

Step 6: Put your signature(s) in the appropriate fields.

In nearly all states, the signature of the purchaser isn’t needed. Nonetheless, you will be more protected against legal problems if all sides sign the bill of sale form. To be sure, the buyer and seller could find a person who will attest the deal and sign the form as well.

Step 7: Notarize the document

Although notarization is almost never required, it functions as yet another way to safeguard against legal problems.

The original bill of sale copy must be presented to the purchaser because they will likely require it to receive a title to their newly bought motor vehicle. There are two approaches here: you need to either fill out and sign two identical bills of sale or make a duplicate for the seller to store.

Published: Sep 17, 2020