Virginia Vehicle Bill of Sale Form

A Virginia vehicle bill of sale is a legal document verifying a private sale of a motor vehicle in Virginia. Buyers and sellers must complete this document and submit it with other registration documents to the local DMV.

The bill of sale form should include all the identifying information of the seller and buyer, vehicle identification details (make, model, and VIN), and the actual selling price at which the transfer of title took place.

Virginia bill of sale forms – visit for more Virginia-specific bill of sale templates that you might use.

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Document Details

Document Name Virginia Vehicle Bill of Sale Form
Other Names Virginia Car Bill of Sale, Virginia Automobile Bill of Sale
DMV Virginia Department of Motor Vehicles
Vehicle Registration Fee $30.75-35.75 (electric car – $109)
Bill of Sale Required? No
Avg. Time to Fill Out 7 minutes
# of Fillable Fields 59

How to Write a VA Vehicle Bill of Sale

You are encouraged to read the instructions below to fill out our bill of sale template without trouble. If your local authorities provide the official bill of sale form, you can use it in the transaction.

Step 1: Specify when the document is created

The bill of sale template begins with the section where you need to type in the document’s creation date.

Part for indicating creation date of a Virginia motor vehicle bill of sale

Step 2: Enter the buyer’s and seller’s particulars

The following sections are for buyer’s and seller’s contact information, including:

  • Full legal name
  • Street address
  • City of residence
  • State
  • Zip code
  • Telephone number
  • Email address

Part for typing in purchaser's and seller's specifics of Virginia bill of sale for automobile

Step 3: Define the vehicle being sold

The essential part of the document is to describe the vehicle being sold, such as:

  • Make (manufacturer)
  • Model
  • Body type
  • Model year (MY)
  • Odometer reading
  • Car’s color
  • Identification Number (VIN)

Part for descriptive details of car of vehicle bill of sale form for Virginia

Step 4: State the purchase price and payment method

This step involves indicating the exact date of the purchase and the total sum approved by each party. After that, you’ll need to indicate the selling method:

  1. The whole sum straight away. It’s one of the more straightforward options: the property owner gets the total sum from the buyer in a single payment and presents the motor vehicle to the purchaser on the same day.
  2. Trade-in. Using this option, the seller agrees to trade their car for the purchaser’s motor vehicle with an extra payment from the buyer. The buyer’s vehicle description must also be in the document.
  3. Several payments. Here, you will need to specify the dates when the buyer has to provide the initial and the last payments, together with their amounts.

And after that, it’s necessary to specify how the buyer pays:

  • Cash
  • Cheque
  • Cashier’s cheque
  • Money order

Finally, specify if the purchase price contains all applicable taxes.

Payment method and amount indication section of a motor vehicle bill of sale for Virginia

Step 5: Read the miscellaneous provisions

These generally say that the buyer obtains the property in “as-is” condition and is responsible for it once the purchase is finished.

Section of miscellaneous provisions of a document of vehicle bill of sale for Virginia

Step 6: Put your signature(s) in the appropriate fields

Usually, the signature of the purchaser isn’t required. Nonetheless, you will be more protected against legal problems if all sides sign the bill of sale form. The buyer and seller could also find someone who will attest to the deal and sign the form.

Signing section of Virginia bill of sale form for motor vehicle

Step 7: Notarize the document

Although notarization is rarely required, it functions as an additional safeguard against legal issues.

The original bill of sale copy must be presented to the purchaser because they will need it to receive their new motor vehicle title. There are two approaches here: you need to either fill out and sign two identical bills of sale or make a duplicate for the seller to store.

Part for notary acknowledgement of Virginia car bill of sale form

Form VSA 14
Form VSA 17A
Form VSA 5
Form VSA 70
Form SUT 1A

Form VSA 14 or Vehicle Registration Application is designed to apply for registration of the vehicle.

Form VSA 14

Application for Certificate of Title and Registration (Form VSA 17A) is used to apply for a title or register a passenger vehicle, motorcycle, truck, or trailer. This document may be used for vehicles that do not have Virginia title yet.

Form VSA 17A

Odometer Disclosure Statement (Form VSA 5) allows sellers to report the vehicle’s actual mileage during vehicle sales.

Form VSA 5

Form VSA 70 is a vehicle power of attorney used in Virginia to appoint a trusted person to register or transfer ownership of a motor vehicle for the owner.

Form VSA 70

Form SUT 1A, known as Affidavit of Vehicle Purchase Price, certifies the purchase price of a vehicle five years old or less to obtain a title.

Form SUT 1A
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Registering a Vehicle in Virginia

A new owner of the motor vehicle should remember that they cannot operate on Virginia roads until they complete the official registration process. To accomplish this, they need to attend the local division of the Virginia Department of Motor Vehicles (DMV) and present the following documents:

  • Title for the vehicle signed over by the previous owner to the buyer
  • Completed motor vehicle bill of sale template
  • Photo or scan of ID
  • Proof of residency matching the one indicated in the buyer’s ID
  • Receipt for the payment of all titling and registration taxes and fees
  • Inspection certificate for the purchased vehicle

A Virginia vehicle bill of sale form differs for vehicles that have been in use for less than five years and for those that are 5+ years old. The completion of Vehicle Price Certification accompanies the sale of used vehicles over five years old. The form includes all the relevant details about the motor vehicle (make, model, body type, VIN, and color). The seller and buyer also need to specify the price and sign the document, proving that all the data about the motor vehicle and the deal are valid.

You should complete an Odometer Disclosure Statement and submit it to the Virginia DMV to register motor vehicles with no title. It contains all the vehicle information, seller certification details, odometer details, and buyer certification. The document is required for motor vehicles that are 10+ years old.

Tax calculations are made based on the relevant Virginia legislation. Since July 2016, the motor vehicle sales and use (SUT) tax is calculated at 4.15% of the vehicle’s gross sales price (minimum $75). If a motor vehicle was bought from a dealer, the dealer’s processing fee is also included in the gross sales price of the registered item. The tax fee is levied at the moment of the motor vehicle’s titling.

Owners of all-terrain and off-road motor vehicles should go through a different registration procedure. As these types of vehicles do not fall within the regular motor vehicle category, their registration requires the presentation of the VSA-17A form, odometer reading, the MCO or MSO, a dealer license number (for motorcycles), the bill of sale, and proof of address. All-terrain vehicles and off-road motorcycles do not require titling by Virginia law.

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Other Vehicle Bill of Sale Forms by State

Published: Sep 17, 2020