Washington Bill of Sale Templates

Despite the fact that preparing a bill of sale may appear demanding a large amount of redundant bureaucracy, both the purchaser and the seller will certainly gain from having it. It’s not expected to take a bill of sale for a private sale. Even so, having one may guarantee the justness of the sale and keep you from any legal problems from the transaction.

In Washington, you will find several different forms of bills of sale, and it’ll be worth knowing which one you ought to work with for specific sales.

To avert issues with the legality of a bill of sale in Washington, use our cost-free printable Washington bill of sale form as a basic sample for your transactions always available to download.

On this page, we’ve discussed all the information you might need to help you become informed of the bill of sale functions and purpose and relieve your worries.


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Bill of Sale Kinds

Kinds of bills of sale somewhat differ in line with the kind of sale and the conditions under which the purchase has been made (read the full article about the types of bill of sale). Obviously, for the kind of transaction being carried out, you might want the right bill of sale template to be applied and recorded successfully with the state.

Do I have to notarize a bill of sale in Washington?

Generally, in Washington, you aren’t required to notarize your bill of sale. Nonetheless, there might be cases when the purchaser or the seller may decide they still want the bill notarized. There’s no need to notarize the titles because Washington is a non-notary state.

That will not keep one from having your bill of sale notarized – it only complicates the procedure.

All bills of sale must also be backed by the individual data for both the vendor and the buyer, which includes their official names, driver’s license numbers, and addresses. You will have 30 days from the moment of the sale to record the sales with the relevant department.

Download your fillable Washington Bill of Sale templates in PDF format

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Washington General Bill of Sale
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Washington Boat Bill of Sale
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Washington Firearm Bill of Sale

General Bill of Sale

It’s possible to take a general bill of sale for almost all bills of sale if only there’s no far more special bill of sale template in Washington. If this is a case, it’s better to choose that bill of sale.

You will probably still decide on going with a general bill of sale for you and the buyer to be over secured even in those events where there is no requirement to have a far more specialized bill of sale form.

You may as well insure sizable property transfers with the help of general bills of sale, not requiring it for smaller-sized properties.

Consider choosing these bills of sale for:

  • Accessories for vehicles
  • Supplies and tack for livestock
  • Machinery and tools
  • Trailers
  • Etc…

Being way less specific in comparison to other types, general bills of sale ought to comprise merely accurate details of the conditions of the purchase and what you sell.

Motor Vehicle Bill of Sale

You will have to verify the accuracy of all vehicle specifics carefully so that a motor vehicle bill of sale is legitimate. These are one of the most common bills of sale because they protect the vendor from partial liability in case there are any possible incidents, and they keep the buyer from acquiring a vehicle with any unrevealed defect.

The information about your vehicle, like its make model, the present registration number along with its most recent mileage, is required for your motor vehicle bill of sale to get completed. Well before the sale is settled, you may want to prove your vehicle condition by having it inspected to make sure both parties of the sale are aware of it.

Regional tax, registration fees, and some other expenses may possibly be on the buyer upon getting ownership of the vehicle regardless that the property transfer is completed by a Washington bill. Washington bills of sale ought to comprise all data identified on the motor vehicle titles.

Boat Bill of Sale

In the state of Washington, a bill of sale for a boat is the same, needing all registration numbers, identification numbers, as well as any additional distinguishing features making your boat stand out. In addition, to warrant the serial number on the register agrees with that of the boat, you’ll need to get the serial number verification form.

Firearm Bill of Sale

Bills of sale for firearms are extremely crucial because they allow to record when a firearm changes ownership in Washington. Washington requires a criminal record check conducted through a licensed dealer.

However, you do have to specify the model, make, and caliber of the firearm on the bill of sale. The price together with the serial numbers of all guns and the individual information of the purchaser and the seller with their DLNs noted must also be indicated.

The final cost of the gun will be taken into account for property tax, fees, and all other charges that can be applied in your region.

Registering a Vehicle in Washington

Vehicles need to be registered in no more than 15 days of the sale or or 90 days from the time you transferred to Washington.

You need to demonstrate that you have auto insurance of at least 25,000 in coverage per injured individual as well as at least a total of $50,000 for every person injured in an accident.

The base cost of registering a vehicle in Washington is usually $72-$155 (based on weight), although your region can also impose extra fees or taxes on the vehicle registration.

Registering a Boat in Washington

The legitimacy time of boat registrations in Washington is 1 year. They are required for all motorboats and all sailboats. Even when registering a boat is not officially necessary for the type of your boat, you will get far better access to various waterways having your boat recorded.

Fees for registration depend on the length of the boat. By signing a bill of sale, you’re transferring the boat ownership.

How to register a Firearm in Washington?

There isn’t a specialized law in Washington requiring guns to be recorded. However, you need to record the propriety rights change and report sales to local police and state.

People are presently allowed to open-carry handguns in the state in Washington. Nevertheless, there may be restrictions on locations or modes of carrying firearms without a license.

How to write Washington Bill of Sale

Here, you’ll see the guidelines written by using the form created by our team. We highly recommend using the local official form if possible.

Step 1: Indicate the date when document is created.
step 1 to filling out a washington bill of sale - date

Step 2: Type in the purchaser’s and seller’s particulars:

  • Full legal name
  • Street address
  • City
  • State
  • Area code
  • Mobile phone number
  • Email
    step 2 to filling out a washington bill of sale form - particulars of each party

Step 3: Describe the vehicle being sold:

  • Make
  • Vehicle’s model
  • Vehicle’s body style
  • Model year
  • Distance traveled (odometer reading)
  • Color
  • Identification Number
    step 3 to filling out a washington bill of sale template - details of the auto

Step 4: Indicate the payment method and total price.

This step also involves specifying the exact date of the purchase and the entire amount decided upon by both parties of the transaction. Next, choose one selling method:

  1. One-time transaction. Nothing hard here: within the same day, the purchaser has the vehicle transported to them and pays off the whole amount.
  2. Trade-in. Using this choice, the property owner agrees to trade their vehicle for the purchaser’s vehicle with an added payment from the purchaser. You will also need to include the information about the purchaser’s car.
  3. In installment payments. Specify the down payment sum and the exact date when it needs to be paid, together with the date by which the total amount has to be handed to the vehicle owner.

The next step is choosing the form of payment:

  • Cash
  • Check
  • Cashier’s cheque
  • Money order

The last thing to complete in this particular section would be to choose if all applicable taxes are included in the final cost.
step 4 to filling out a washington blank bill of sale - way of getting money

Step 5: Read through the miscellaneous terms.

These typically state that the purchaser acquires the object sold in “as-is” condition and is responsible for it after the transaction is finished.
step 5 to filling out a washington bill of sale form - miscellaneous terms

Step 6: Now, the bill of sale has to be signed.

In nearly all states, the signature of the buyer isn’t required. Nonetheless, you’re more protected against legal troubles if both sides sign the bill of sale form. As an additional precaution, you may have one or two people attest the process and sign the document.
step 6 to filling out a washington bill of sale sample - signatures

Step 7: Use the help of a notary public

Although notarization is almost never necessary, it serves as another way to shield against legal problems.

The buyer should have the original bill of sale since it’s often required during the title transfer. As a seller, you may either get a copy and keep it or have a pair of identical documents signed and filled out by both parties.
step 7 to filling out a washington bill of sale template - notary acknowledgement

Published: Sep 15, 2020
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.