Washington Vehicle Bill of Sale Form

A Washington vehicle bill of sale (also referred to as Form TD-420-065) is a legal document that needs to be completed to certify any sale, purchase, or registration of a vehicle in the territory of the state. It is provided by the Washington Department of Licensing (DOL) in Washington and should include the deal’s details, such as the price of the car, the sale date, personal details and signatures of the buyer and seller, and relevant details about the vehicle. The provision of the bill of sale is mandatory for the registration of any new motor vehicle purchased in a private deal.

Washington bill of sale templates – visit for additional Washington-specific bill of sale documents that you might require.

Registering a Vehicle in Washington

The transfer of ownership title should take place within 15 days after the motor vehicle’s acquisition. In case the new owner fails to register the vehicle within this period, they will need to pay fines for the delay at the amount of $50 (if the registration takes place on the 16th day after the purchase) and $2 per day for every next delayed day with the maximum set at $125.

Once the transaction took place, the vehicle should be registered in the local office of the Washington State Department of Licensing. The vehicle’s sellers should provide the report of sale to the DoL, including the following information:

  • Odometer Disclosure form (for vehicles less than 10 years old)
  • License plate number
  • Sale price
  • Name and address of the person to whom the motor vehicle is sold, gifted, or donated
  • VIN

The seller should file a report within five days after the transfer of ownership, paying a fee of $13.25. It can be done online or at the local vehicle licensing office. For vehicle owners who don’t have the title, the odometer disclosure statement may be obtained only in a local vehicle licensing office. Those who have the title may receive it digitally.

During the sale, the previous owner should remove license plates from the vehicle. The new owner will initiate the vehicle’s registration to get new plates and start utilizing the vehicle on Washington roads. To get the motor vehicle registered, the new owner should file the following documents to the Washington DOL:

  • Completed a bill of sale template for the vehicle
  • Vehicle Certificate of Ownership (Title) Application (form 420-001)
  • The current title of the motor vehicle
  • A receipt of paid taxes and fees for the vehicle registration
  • In some cases – an emissions certificate is needed

As a rule, the new title is issued within 8-10 weeks after the application. For those who need a title faster, a quicker procedure presupposes an application to the Quick Title office and payment of a $50 express fee. The service is available for regular items only, excluding snowmobiles, boats, etc.

The registration fees are different for different motor vehicle categories. For instance, the title transaction fee is $15, while the title with registration will cost $23. License and registration fees for mopeds are $30, for trailers – $15, for ATVs – $30, and for all regular motor vehicles, it is set at $30.

Newcomers to Washington should keep in mind that their motor vehicle registration process will take around 90 days.

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Download your fillable Bill of Sale template in PDF, .doc, or .odt formats

How to write Washington Vehicle Bill of Sale

The instructions here are based on our custom-made bill of sale template. Nevertheless, should there be a form available from your local authorities, it’s recommended to choose it in the deal.

Step 1: Indicate the bill of sale creation date.

Step 2: Enter the specifics of each party (seller and purchaser):

  • Full name
  • Address: Street, City, State, Zip code
  • Contact information: Phone, Email

Step 3: Provide the details of the auto:

  • Manufacturer
  • Model
  • Vehicle’s body type
  • Model year (MY)
  • Odometer record
  • Color
  • Vehicle Identification Number (VIN)

Step 4: Now, you will need to establish how you’ll be given money for the vehicle.

Enter the purchase date and state the entire amount that must be paid for the motor vehicle. You should furthermore indicate the selling method the buyer will opt for:

  1. Providing the entire sum as a one transaction. One of the more quick choices: the property owner receives the entire sum from the buyer in one payment and presents the motor vehicle to the purchaser on the same day.
  2. Trade-in. In the event that this particular option is chosen, the selling party trades their vehicle for the vehicle presented by the purchaser. If the buyer’s vehicle is lower in value, they will have to even that out with an extra payment. The buyer’s motor vehicle details also have to be in the document.
  3. In installment payments. Specify the first deposit sum and the date when it has to be paid, together with the date by which the full amount has to be transferred to the vehicle owner.

And after that, specify the way the buyer pays:

  • Cash
  • Check
  • Cashier’s cheque
  • Money order

Lastly, check if the purchase amount includes all applicable taxes.

Step 5: Look at standard provisions and make sure both parties understand them.

These usually state that the buyer acquires the object sold in “as-is” condition and is responsible for it after the purchase is completed.

Step 6: Now, the bill of sale form must be signed.

The buyer is generally not required to sign the document. Nonetheless, it is advised to have the bill of sale signed by all parties. As an extra precaution, you may have one or two people attest the process and sign the bill of sale.

Step 7: Notarize the document

Although notarization is almost never mandatory, it may serve as an additional way to shield against legal problems.

In many states, a bill of sale form can be necessary during title change, so the purchaser needs to have the original. There are two ways here: you should either complete and sign a pair of identical bills of sale or make a copy for the seller to store.

Published: Sep 17, 2020